Board Meeting Minutes –May 10, 2016
Location: City Hall
Attendees: Jay Strandberg, Lori Britt, ,Erika Heguy, Faith Hall, Heather Klima,Tina Carlborg, Chris Klima, Mike Miller, Shane Hobbs, Wendy Johnson, Shawn Bark, Denise Klinshaw,
Guest(s):
Absent: Josh Leggett, Missy Modzelewski, Alicia Guerrero, Dillon Warren, Angela Thornton, Chris Thornton, , Kelli Trenkle,,, Ken Bailey
Quorum present? Yes
Meeting called to order at ___7:05_pm
MEETING MINUTES
Meeting minutes of 4/12/16- not sent out – will Approve next
**MEETING RULE (ONE TOPIC AT A TIME)**
TREASURER’S REPORT
Recreation Account Balance
$
All Star Account
$36000 wit $3600 in post dated checks not cashed yet 2 registration checks not cashed for RB and Clairemont
Outstanding Bills
$5k checks not cashed
$12,641.78 – Al’s Invoices
Trophies outstanding: $1k
$14k for uniforms
Light Bills – March and April $2,867.75
$10k after bills are paid for. Umpires, and trophies should take up about 75% of that $10k
CD Balance
$1778.23 CD
OLD BUSINESS:
Complaints and Inquiries
- 1 formal complaint email sent to Jay from a female stating she feels her daughter has been unjustly accused of being a bully and as a result, was excluded from the 8Gold team.
- Formal complaint against Heather, Chris, & Mike. Feel there was an injust towards her daughter.
- 2nd email: There was a 10U girl. Mom wanted to state that she felt her daughter was good enough to make a gold team and for sure make a silver team. She was an “alternate” on both divisions. Jay asked Ron Carter why girl was overlooked. Wanted to stick up for her daughter.
NEW BUSINESS:
Equipment Needs (Jay)
Some of the bases are falling apart. Field 2 – needs to fix bases or get new bases. Home Stencil needs to be fixed. Bases need to be fixed.
(Need to get new Equipment Coordinator because of resignation. Looking at current applications. Email Jay and Alicia.)
Dugouts/Banner Clean Up (All)
Green bin is a joke. Needs to be cleaned. Batting cages need to be cleaned. Ziptie the dugout fabric. Lot of outfield fence garbage. Tie it back up or throw it away. Needs to be done prior to May 21st when big wigs come down to the fields
Jay will come down Thursday and put a bag of ties in each of the bins.
New Pin Design (Jay)
Pins: Teams to buy pins for district state and nationals.
Score Boards (Jay)
Rob McNellis contacted Jay to have someone sponsor us to get the scoreboards fixed.
Lydiaat Wal-Mart contacted Jay and asked him to send her information regarding the details. Jay wrote a letter to them explaining all the details.
As a result, they are going to give us a $6k sponsorship to fix the scoreboards. Global Power will fix the scoreboards. Need to have a weatherproof box for storage for the remotes for the fields.
Wal-Mart wants to give the money to SGASA and then SGASA pays Global Power. Want to have presentation for the “check”
Jay is Fastracking the playground construction to be done by June 10th.
Warm-Ups:
Warm-Ups – want to start the games 15 min earlier and 15 later to allow for warm up time on the fields. Warm ups are ONLY ON THE FIELDS. Stagger the times on Saturdays. There must be ½ hour warm up time on the fields. May cut off playing time of game.
Picnic May 7th (All)
15 minutes to get food complaint. But in the end it worked for us.
Rides were great.
Disney tickets – Mark Tipton won. Ticket sold by Sydney Sparks.
$5-$6 in wristbands money along with MOD money, we probably broke even.
March of Dimes (Lori)
Still waiting for final number from Mike Clinkenbeard.
All Star Tournaments (Dillon)
(Schedule on Website.)
All-Star Helmets/Bags/Socks (Jay)
Most of those will be ready Friday. A few catchers bags will be delayed.. Short 5 catcher bags. Socks are in.
All-Star Uniforms (Heather)
Practice jerseys delivered today. Rest of uniforms next Wednesday.
2017 Non Executive Board Positions (All)
Equipment
Snackbar
Uniforms
Field Coordinator x 3
Team Parent
Picnic
Pictures
Awards
Mike Rice, Jeff Stevenson, Mark Serrano – these 3 might be interested in field coordinator.
Jay needs to catch up with James Royal regarding equipment that is outstanding. Possibly Adam Mora has some.
2017 Executive Board (All)
Jay Strandberg – President
Mike Miller – 1st VP
Heather Klima – 2nd VP
Lori Britt – Treasurer
Missy Modzelewski – Secretary
Alicia Guerrero – Player Agent
Kelli Trenkle – UIC
Bring on the Heat 6/10-12 (Jay)
11 teams represented including Santee
Escondido
Fullerton
Menifee
Clairemont
Lakeside
French Valley
El Segundo
Long Beach
Cypress
Valley Mesa
Asked for Santana’s fields for practices between BOTH and Districts 17 & 18th of June and July 17 & 18th
Both weekends.
“B” Districts (Jay)
List for All-Star teams to do fundraising at BOTH and Districts.
Heather is going to the meeting tomorrow night for the presidents to concur we get 2 fees paid for for hosting districts. Go over the draw and packets for the draw. The application to go in for one team for each division.
“C” Regionals / Cal State Games (Jay)
Padres Tickets for Monday August 1st. :
Board members think about it and email Jay. Possibly each All-Star team gets 10 tickets to raffle off?
Other New Business
None
Next Meeting:5//10/16 City Hall 7pm
Meeting adjourned at 7:58pm
Notes:
GET SIGN-IN SHEET!
GET SIGN-IN SHEET!
Future Agenda Items:
PADRES GAME
TOC
CANDY
NEW PINS
PICNIC
RULES AND REGS/ BYLAWS –ANGELA PROGRESS
BOTH
ALL STAR UNIFORMS
ALL STAR TOURNAMENTS
ELECTIONS
TROPHIES
MARCH OF DIMES
FALL BALL
ONLINE REGISTRATION
CD
ACCOUNT SIGNERS
FALL BALL RULES
ALL STARS-STATES/NATIONALS
SCORE BOARD
PITCHING MACHINES