Library Disaster Plan

LIBRARY DISASTER PLAN

Table of Contents

IMMEDIATE EMERGENCY RESPONSE

DISASTER RESPONSE PLAN

In-House Emergency Team

Facilities: Locations of Emergency Systems

Emergency Services

Collection Salvage Priorities

Collection Salvage Supplies

Locations Where This Plan is on File

Additional Documentation

·  Staff Emergency Procedures

·  Evacuation Plan & Maps

·  Copy of Insurance Policy

·  Copy of Disaster Recovery Services Contract

EMERGENCY PLANNING & RECOVERY DOCUMENTS

Emergency History

Responsibilities for Collections Disaster Response & Recovery

Salvage of Water Damaged Materials

Salvage Glossary

Other

Acknowledgments

This publication was prepared by The California Preservation Network and supported by the U.S. Institute of Museum & Library Services under the provisions of the Library Services & Technology Act, administered by the California State Library.

IMMEDIATE EMERGENCY RESPONSE

·  Assess your own safety and act accordingly.

·  Elicit help from a co-worker or another person in the area.

·  Act to protect lives, then physical property.

MAKE THE FOLLOWING PHONE CALLS in the order shown,based on the type of emergency

1st CALLS:
TYPE OF EMERGENCY: / WHO TO CALL:
Fire / Fire Department
People Hurt / Police
Water / Electrical Emergency
2nd CALLS:
TYPE OF EMERGENCY: / WHO TO CALL:
People Hurt
Building or Equipment Damage
Collection Damage
Computer Damage
3rd CALL:
ALL EMERGENCIES: / WHO TO CALL:
All emergencies
during working hours
All emergencies
after working hours

DISASTER RESPONSE PLAN

Institution: ______

Date of current revision: ______

In-House Emergency Team

Name Responsibility Office Ph. Home/Cell Ph.

Administrator(s): ______

______

Disaster Team

Leader: ______

Building

Maintenance: ______

Preservation

Resource: ______

Disaster Team:

1. ______

2. ______

3. ______

4. ______

5. ______

Department Head: ______

Department Head: ______

Department Head: ______

Department Head: ______

Department Head: ______

See Responsibilities for Collections Disaster Response & Recovery for additional instructions.

Facilities: Locations of Emergency Systems

Building: ______

List locations and attach floor plan (use letters to indicate locations on floor plan).

A. Main Utilities

1. Main water shut-off valve: ______

2. Sprinkler shut-off valve: ______

3. Main electrical cut-off switch: ______

4. Main gas shut-off: ______

5. Heating/cooling system controls: ______

B. Fire Suppression Systems (by room or area)

1. Fire extinguishers: ______

2. Fire hoses: ______

3. Other: ______

C. Water Detectors______

D. Keys

Key boxes: ______

Individuals with master and/or special keys (attach list with names, titles, and keys in possession).

E. Fire Extinguishers (label by number according to type)

1. Type A – wood, paper, combustibles

2. Type B – gasoline, flammable liquid

3. Type C – electrical

4. Type ABC – combination

5. Halon

F. Fire Alarm Pull Boxes (use floor plan)

G. Smoke and Heat Detectors (use floor plan)

H. Radios

1. Transistor radios (for news): ______

2. Two-way radio (for communication): ______

I. Cell Phones

J. First Aid Kits

K. Public Address System

L. Nearest Civil Defense Shelter

Emergency Services

Company/Service and Name of Contact Phone #

Security: ______

Fire Dept.: ______

Police/Sheriff: ______

Ambulance: ______

Civil Defense: ______

Other: ______

Maintenance/Utilities

Janitorial Service: ______

Plumber: ______

Electrician: ______

Locksmith: ______

Carpenter: ______

Gas Company: ______

Electric Company: ______

Water Utility: ______

Insurance

Risk Management: ______

Insurance Company: ______

Agent/Contact: ______

Policy Number: ______

(Attach copy of policy)

Self-Insured? ____ if yes, list contact: ______

Conservators/Specialists

Paper & Books: ______

Photographs: ______

Computer Records: ______

Emergency Services (con’t.)

Recovery Assistance

Preservation Resource: ______

Preservation Resource: ______

Disaster Recovery Network: ______

Local Freezer Companies: ______

______

Disaster Recovery Service: ______

Account pre-established? ______Account Number: ______

(Attach copy of contract)

Services available: ______Water Recovery ______Freezer

______Vacuum Freeze Dryer ______Fire Recovery

______Mold Remediation ______Environmental Control

Disaster Recovery Service: ______

______

Account pre-established? ______Account Number: ______

(Attach copy of contract)

Services available: ______Water Recovery ______Freezer

______Vacuum Freeze Dryer ______Fire Recovery

______Mold Remediation ______Environmental Control

Exterminator: ______

Other

Legal Advisor: ______

Architect: ______

______

______

Collection Salvage Priorities

1. Salvage Priorities – Collections

Listed below are those portions of the collection to which salvage priorities have been assigned.

Priority Call Number Location Size of Collection Special Notes

2. Salvage Priorities – Bibliographic Records

Listed below are the priorities for salvaging bibliographic records necessary to reestablish the integrity of the library collection.

Priority Records Format Location Special Notes

Collection Salvage Priorities (con’t.)

3. Salvage Priorities – Administrative Records

Listed below are the priorities for salvaging administrative records that are vital to recovery operations, including personnel records.

Priority Records Format Location Special Notes

4. Salvage Priorities – Other

Priority Format Location Special Notes

Collection Salvage Supplies

On-Site Location(s) or Off-Site Source Source Phone #

Basic response supplies should be immediately accessible. Inventory supplies at least annually.

__ Boxes ______

__ Clothes pins ______

__ Freezer or wax paper ______

__ Gloves, rubber or latex ______

__ Interfacing (pellon) ______

__ Masks, dust ______

__ Newsprint, blank ______

__ Note pads & clipboards ______

__ Nylon cord ______

__ Packing tape with dispensers ______

__ Paper towels (no dyes) ______

__ Plastic sheeting ______

__ Sponges ______

__ Trash bags, plastic ______

______

Other Equipment & Supplies

On-Site Location(s) or Off-Site Source Source Phone #

__ Aprons, smocks ______

__ Booktrucks, metal ______

__ Boots, rubber ______

__ Brooms ______

__ Buckets & trash cans, plastic ______

__ Camera (to document damage) ______

__ Caution tape ______

__ Dehumidifiers ______

__ Extension cords, grounded ______

Equipment & Supplies (con’t.)

On-Site Location(s) or Off-Site Source Source Phone #

__ Fans ______

__ Flashlights ______

__ Forklift ______

__ Generator, portable ______

__ Gloves, heavy duty ______

__ Hard hats ______

__ Lighting, portable ______

__ Mops, pails ______

__ Pallets ______

__ Paper towels ______

__ Plastic sheeting, heavy ______

(stored w/scissors, tape)

__ Refrigerator trucks ______

__ Safety glasses ______

__ Sponges, industrial ______

__ Sump pump, portable ______

__ Tables, portable ______

__ Trash bags, plastic ______

__ Vacuum, wet ______

__ Water hoses ______

__ Water-proof clothing ______

__ Other: ______

______

______

Locations Where This Plan Is On File

Location Responsible for Updates

In-House:

______

Off-Site: ______

Emergency History

In the space below, describe emergencies which have occurred. Include the date, the location within the building, the number of materials affected, recovery procedures, and the resources (time, money, personnel, etc.) needed for complete recovery from the emergency. Also note any vendors or suppliers used in recovery actions and evaluate their performance for future reference. This section should be updated after any emergency occurrence.

______

______

Acknowledgements

Elements of the plan were developed by Sheryl Davis, (UC Riverside), Julie Page, (UC San Diego), and the Amigos Preservation Service (APS), with information gathered from the following sources:

John P. Barton and Johanna G. Wellheiser, eds. An Ounce of Prevention: A Handbook on Disaster Contingency Planning for Archives, Libraries and Record Centers. Toronto: Toronto Area Archivists Group Education Foundation, 1985.

Minnesota Historical Society. Disaster Preparedness Plan: Recovery Procedures for the Minnesota History Center (revised for outside distribution). Saint Paul: Minnesota Historical Society, January 1, 1994.

National Institute for the Conservation of Cultural Property. Emergency Response and Salvage Wheel, June 1997.