Manager of UK Food House, 24th World Scout Jamboree /
International Events Opportunities
UK Scout HQ volunteer roles

24th World Scout Jamboree - North America 2019
UK Food House Manager
Applicant Information Pack
This application pack is designed to provide information about volunteer roles. Further information about the Jamboree itself can be found online at

Introduction

A World Scout Jamboree is a World Scouting event for young people aged between 14 and 18. The 24th World Scout Jamboree will take place in USA during July and August 2019. The event is being hosted by the Boy Scouts of America, Scouts Canada and Scouts of Mexico. This is the largest event delivered by Scouting worldwide and 45,000 young people and adult volunteers are expected to attend from over 150 countries. The Scout Association UK will be taking 4,000 participants & Leaders with the support of 450 members of the International Support Team (IST).

The Jamboree site is The Summit Bechtel Reserve in West Virginia and the dates of the event are 22 July – 2 August 2019.

The Vision for the UK Contingent to the 24thWorld Scout Jamboree builds on The Scout Association’s strategy: Scouting for all. Our vision is:

The UK Contingent Team will deliver a unique international adventure shaped by young people, where contingent members will develop personally and have a positive longer-term impact on Scouting and beyond.

Following appointment of the Contingent Management and Support Team, we now wish to appoint to a further role to develop the UK Contingent offering for the event:

●Manager for the UK Food House

This role will be part of the UK Contingent Management Team and report directly to the Deputy Contingent Leader -Operations (DCLO) Antony Streets. They will work in partnership with the Event Steering Group, UK HQ staff and others to deliver this project.

Individual Role Information

The following information is an outline rather than detailed description for the role. Detailed role descriptions will be developed between the appointed individual and the DCLO. The role is part of the Contingent Management Team (CMT).

Manager UK Food House

The Jamboree Organising Team has requested that Contingents support the Jamboree by providing a Country Specific Food House. This will support and enhance the overall programme and provide evening activity which is key to the participant experience.

It has become traditional at previous Jamborees that some countries provide an area for participants and visitors to buy food and drink that reflects the culture of the specific countries, these are known as “Food Houses”. The Boy Scouts of America (BSA) is reviewing the food hygiene legislation to enable countries to provide Food Houses at the Jamboree. The UK Food House team may need to undertake USA food hygiene training in order to facilitate the operation of the food house.

The food supplies may be ordered via the Jamboree Organising Team, but there is an option to source food (if required).The Food House team may need to find importers of any UK supplies and work with them to either bring in special supplies, or use items already available in the USA.

The UK Contingent vision for the Food House is:

That the UK will deliver a unique space which would allow participants, Leaders, IST and visitors to embrace UK culture, food and entertainment and where they can express themselves and entertain others, whilst making friendships from across the world.

The Manager of the UK Food House will be responsible for:

1)Developing a theme and concept for the Food House and producing a concept document for approval by the DCLO andthe Events Steering group.

2)Develop a business plan and budget for the Food House to be approved by the Events Steering Group and work within the agreed plan to successfully deliver the project. The Food House will operate a profitable budget and any surplus and assets purchased will be retained by The Scout Association as the underwriters of the project.

3)Working in partnership with DCLO, deliver and review the project.

4)Working with the DCLO to agree staffing proposals for the Food House. It is expected that UK Contingent IST will staff the Food House. Please include in your proposal any specialist/key roles which you may be required to recruit.

5)Attendance at the Jamboree to manage the setup, operation and take down of the Food House.

6)Agree with the DCLO any events to be held in the Food House.

7)Ensuring compliance with America Food Hygiene and other appropriate regulations.

8)Attend CMT/CST meetings where requested.

9)Production of a feedback report 3 months after the event.

10)Logistics of getting the kit required to America and return.

Personal Specification

Any member of The Scout Association aged 18 or over on 1September 2017is eligible to apply for this role. During the application process, you will be asked to demonstrate that:

· You understand and believe in delivering the vision for the UK Contingent as set out above.

· You are organised and efficient;

· You can manage multiple tasks simultaneously and meet deadlines;

· You are able to build good relationships and work effectively with other volunteers and staff at UK HQ;

· You are a strong communicator both in writing and orally:

· You are skilled in using e-mail and other current communication tools;

· You are self-motivated and able to use your own initiative, whilst recognising the limits of your authority;

· You are excited about the experiences a Jamboree can offer young people and adult participants;

· You can work in demanding conditions in a high-pressure environment

· You have experience of running projects of this size.

· You have experience of developing a business plan and managing a budget.

· You are fully committed to seeing the project through to completion which includes the production of a detailed written post event report

· You can manage a team of people to deliver a project.

· You can manage a team of people on event.

Practical Points

There are a number of more practical considerations to bear in mind before applying for this role. A summary of this is provided below:

-You will need to commit a significant amount of time to pre-event planning and meetings. Some of these may need to be held at Gilwell Park.

-You will need to commit to attending the Jamboree itself and will be out of the country for approximately three weeks in late July and the first half of August 2019.

-Members of the Contingent Management Team will pay a fee equal to the IST fee (Final amount is to be confirmed). This is not recoverable through your budget.

-Applicants invited to interview will be expected to submit a business plan by the 9 of September and be able to present the business case during interview. This should include details of budget and cash flow, staffing structure, daily operation and logistics.Further details will be provided upon shortlisting.

Application Process

To apply you will need to complete the items below and send it to

Application Form

Equal Opportunities Form

Applications close at 23:59 on Sunday 13August. Candidates will be informed as to whether they are being invited to selection during the week commencing 21August.

Applicants invited to interview will be expected to submit a business plan by the 9 of September.

Interviews will take place at Gilwell Park, London on 16 September.

Travel expenses are to be met by the individual. Any additional requirements will be discussed once candidates have been shortlisted.

If you have any questions or would like to talk to someone about any of these roles in more detail then please email .

Appendix: Application Form

Name
Email
Address
Telephone / Daytime / Evening / Mobile
Scout Membership number (if available)
Date of Birth
Existing Scouting Role
Group / District / County/Area/ Region
Relevant Skills and Experience
Please provide details of any relevant professional and voluntary experience from either inside or outside of Scouting that would make you a good candidate for this role.
Please provide details of your experience of leading a team and building relationships?
Please provide an overview of your proposal for the UK Food House
(maximum 250 words)
Please provide any further information that will support your application?
Signature / Date

Privacy Statement

This Privacy Statement is meant to help you understand what data we collect, why we collect it, and what we do with it.

The Scout Association complies with the Data Protection Act 1998 (the "Act"). For the purposes of the Act, The Scout Association is the data controller and sole owner of the personal data collected on the database.

We do not sell, share or transfer your information. We use up-to-date industry procedures to keep personal data as safe and secure as possible and to protect against loss, unauthorised disclosure or access. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the form; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Information we may collect from you

The information collected is necessary to allow us to communicate effectively with you about recruitment for the UK Contingent.

Changing the information we hold about you

If you would like to change any information provided on this form please contact .

Third Parties

The information provided will be solely used in relation to administration of UK Contingent events and will not be passed onto any other parties in any instance.

Consent

By completing the form, you consent to the collection and use of your personal information in the manner set out above.

Appendix: Recruitment Monitoring Form

Name
Date of Birth

Ethnic Origin

(Please Tick)

Black- African

Black-Caribbean

Black-other

Chinese

Indian

Pakistani

Bangladeshi

White

White-Other

Asian-Other

Gender
Please Specify

Marital Status

(Please Tick)

Married

Single

Separated

Divorced

Widowed

Are you Registered Disabled or do you consider yourself to have a disability?

(Please Tick)

Yes

No

If Yes, please describe the nature and effects of your disability, if any, on the requirements of this post

If shortlisted, do you have any special requirements which would assist you to attend and participate in the interview?

(Please Tick)

Yes

No

If Yes, please give details below and please contact the Events Team on 020 8433 7100