Invitation to Tender
Beach Huts
October 2015
Tendring District Council anticipates a budget of £150,000 to be spent on Beach Huts in the next two years. The Council cannot guarantee any value of spend or quantity over this period as the number of Beach Huts required will be dependent upon demand, available funding and suitable locations as well as progress in relation to other seafront projects currently underway.
The Beach Huts must be constructed to fully comply with the specification as detailed below. If you offer alternative materials you must state the reason why you consider this would provide a superior or at least equal quality of design and build and also clearly identify the price or cost difference of doing so.
If you would like to be considered for this work please follow the instructions found within this document.
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Tendring Beach Hut Specifications 3.8m x 2.4m
The Beach Hut specification has been designed to allow for a more robust Beach Hut by using the materials as specified.
We have deliberately broken down each section of the Beach Hut so that there will be no deviation from this specification.
It will be the contractor’s responsibility to transport and / or construct the beach hut on site at locations to be determined in the Tendring District.
Groundworks and installation on site requiring additional work such as bearers (other than those standard bearers designed to provide a small gap between the floor and the beach hut), platforms or other additions will be negotiated separately.
The contract tendered is for the construction of a beach hut to the specification outlined and for transportation / construction on a prepared site only.
Beach Hut Floor 3.8m x 2.4m
1. Floor Joists 100x50mm redwood grade 4th or better.
2. The100x50mm joist at 300mm centres
3. All joists are screwed together
4. Tongue & groove redwood
5. 45mm Ring shank nails for all cladding
6. 2 applications of treatments to underside of floor
7. Redwood Decking to the Veranda Floor
8. 100x100mm post to be used as supports for the floor
Beach Hut Walls 2.8m long & 2.1m Eaves
1. Studwork 50x50 redwood grade 4th
2. Top & Bottom Rails to be 100x50mm Redwood 4th
3. Studwork to be at 600mm Centre’s
4. Roof Joist to be fitted.
5. 125 x 19mm Tongue & Grooved Red Wood 4th
6. 100mm x 3.0 Non Rusting Screws for all studwork
7. 45mm Ring shank nails to clad
Beach Hut Rear Gable
1. Studwork 100x500mm Redwood 4th grade or Better 2.4m wide
2. All stud work to be 600mm centres
3. There should be additional 100x50mm timber in each Gable End
4. All stud work fixed using 100mm x 3.0 Assay drive screws, non-rusting
5. Eaves height will be 2100mm
6. Ridge Height not to exceed 2490mm
Beach Hut Front Gable
1. Studwork 100x50 redwood grade 4th or better 2.2m wide
2. The stable door will be 900mm x 1828mm high
3. The shutter will be 900mm square
4. The stable door and the shutter to be fixed into a Redwood frame
5. Stable door & Shutter to be mortised & tenanted joints, all screw holes to be glued and plugged.
6. Tongue & Groove boarding must be inlaid, with an ex 19mm x 100mm T&G Boarding
7. All nails to be counter sunk, and filled with appropriate filler, to a smooth finish.
8. Yale locks to be fitted to the upper door, there will be two locks
9. The Bottom door, will have a 600mm Garage Door Bolts which must be lockable
10. There will be a pair of 600mm reversible hinges per door
11. A 200mm Brenton Bolt to be fitted at the top of the lower door
12. The shutter to ironmonger will be 2 x 600mm reversible Hinges, and 2 x 200mm Brenton Bolts
13. There will be two redwood drip beads to the stable door and one to the shutter
14. The drip beads to be filled and a smooth finish.
Beach Hut Roof
The roof for the beach hut, will be made from 50x50 Redwood Grade 4th or better
1. The cladding will be ex 19mm PTGV Redwood 4th or better.
2. The Roof timbers to be no more than 300mm Centres, with additional horizontal bracings
3. The roof to be lined with Tyvec, and insulated with 45mm Celotex
4. The inside of the roof to be cladded in ex 19mm PTGV
5. The roof Requires clear treatment ( Cuprinol Clear Seal )
6. The roofing Felt should be 38kg Non Tear Felt
Veranda
1. The Veranda will be 2.4m wide and1m depth
2. The Top of the veranda will provide, additional storage from the inside of the hut
3. Therefore the structure, must all be from 100x50mm redwood timbers
4. The floor of the veranda will be covered with 125x38mm redwood decking
5. The decking will be treated with a Barra tine’s spirit based preserver ( Dark Brown )
6. The decking must be screwed down with 100mm colour coated screws
7. All spindles and hand rails, to be of100x50mm redwood 4th or better
8. There is a 300mm round window in top of the veranda
9. All facial’s to be scalloped
Fixture & Fixings
1. 100mm Assay, Yellow Coated screws to be used in the fixing of stud works
2. Yale Locks of must be appropriate for salt water conditions and have a BS Marking.
3. All Ironwork must be stainless steel finish
4. All nails must be ring shank and of a BS standard and non-rusting
5. All nail holes to be filled with an appropriate water based filler
6. All screw holes must be filled glue and plugged
7. Doors & shutters must be Mortised & Tenanted joints
8. Boarding must be inlaid, with 100mm x ex 19mm redwood timber 4th or better
9. All studwork should have at least 2 eased edge’s
10. No Splitting cracking in timbers
11. All timber should be Vac Vac Treated
12. Weather shield Paint to the outside
13. I x primer, 2 x undercoat, 2 x top coat, to very high finish
14. All plastics ( window ) to be of special toughened plastic
15. Any optional extra’s that may be required in the future.
Quotation
Your tender should be the price of each Beach Hut over the two year period.
Evaluation
The Council’s evaluation will be based on:-
80 points for price based on price per Beach Hut
20 points to be allocated based upon evidence to support
1. Previous experience of quality beach hut construction
2. Previous experience of multiple beach hut construction within an agreed timescale
3. Ability to construct a minimum of 6 beach huts to the specification agreed within a 6 week timescale from date of request.
Information on Points ScoringThe lowest tendered price will be awarded the full number of points available - if two or more
Bidders tender / quote the same overall price, each will be awarded the full number of points
available
Other Bidders will be awarded points on a pro-rata basis of their bid compared to the lowest
i.e. 2x the lowest price will receive half the maximum number of points available
Return of Tender instructions
· Deadline for receipt of your submission is 10.00 am on Thursday 29 October 2015 and should be sent to our locked email address . Submissions will only be accepted by this method and before the deadline.
· Additional copies MUST NOT be submitted in hard copy to any other recipient or member of the Council, or email copied or forwarded to additional email recipients. This may disqualify your submission and could nullify the tender exercise.
· As the above email address will remain locked until after the deadline please direct any queries to email address .
· There is a receipt limit of 20 megabytes per email on the Council email system. The onus is on you, the responder, to ensure that emails are received by us. For large files you may like to send zip files up to 20 meg per email or file downloads.
· The Council does not bind itself to accept the lowest or any quotation.
· Should the selected supplier fail to fulfil all our required criteria, we reserve the right to cancel the agreement and appoint the supplier with the next highest score.