Role Description for Souvenirs Team Leader
Role / Souvenirs Team LeaderTeam / Commercial
Team Leaders / Adrian Jones & Laura Mummery
Who will
support me? / Commercial Team Leader and Deputy
People I will be working with / Commercial Team Leader and Deputy, Commercial Finance, Logistics and Admin, Souvenirs Team Members.
Summary of Role / Essential Duties and Responsibilities:
· The Commercial Team will provide commercial services to provide a minimal surplus, to help fund and support the provision of activities to enhance the unforgettable experience for the young people
· Manage the delivery of the Souvenirs offer, including staffing, pricing and purchase of stock in conjunction with the Commercial Team Leader, Procurement Team Leader and Finance Team Leader.
· Maintain compliance with health, safety and hygiene policies and procedures.
· Be responsible for the financial arrangements of the Souvenirs team.
· Attend Commercial Team meetings prior to camp and provide reports and progress updates where requested.
· Assist the Commercial Team Leader in recruiting and appointing a deputy.
· Work fully in conjunction with your team deputy to ensure delivery of the Souvenirs taking into consideration either party being unable to fulfil their role before or during camp.
· Whist some expenses are inevitable and acceptable Team Leaders are asked to proactively manage these as they are offset against the surplus we are aiming to provide.
Previous Experience Requirements:
· The Souvenirs Team Leader should have experience of managing and working with volunteers, ideally within Scouting or Guiding or other similar voluntary organisations.
· The Souvenirs Team Leaders should ideally have experience of large scale Scouting or Guiding events, either as a participant or staff member.
· Direct experience relevant to the role would be advantageous.
Responsibilities / Specific Role Description:
· Create a team structure in agreement with the Commercial Team Leader.
· Complete any specific training requirements which are identified as being appropriate to your role.
· Put in place, manage and direct rota's and staffing levels during camp.
· Ensure team members complete any relevant required training.
· Ensure pricing complies with Commercial Team policies, in agreement with the Commercial Finance Team Leader.
· Management of the Souvenirs section of the Poacher pre-camp booking system.
· Ensure that there are relevant team members available before, during and after camp for setting up, running and clearing away of the Souvenirs and the Commercial Team as a whole.
· Recruit and build your team (via the Poacher recruitment processes) prior to camp.
· Create good, regular lines of communication with your team before during and after camp; disseminating information and dealing with team member queries promptly.
· Hold regular team meetings, reporting back to Commercial Team Leader at Commercial Team meetings.
· Stock planning prior to camp and maintenance of stock and resources during the event.
· Management and security of cash in line with Commercial Team finance procedures.
· Support staff members including the under 18 “Camp Makers”
· Be responsible for your budget and minimising all losses and waste.
Version 2 – Souvenirs Team Leader Job Description 13.06.16
Job Application Form for Souvenirs Team Leader
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Please forward this completed application via email to:
before 31st July 2016