Glendale Town Corporation
Glendale Utah
Regular Town Board Meeting
March 17, 2016
MINUTES
Call to Order: The Meeting was called to order at 7:01 pm by Mayor Dan Spencer.
Present were Mayor Dan Spencer, Jarad Brinkerhoff, Lorraine Chamberlain, Deone Baird, and Donald Davis. Also present were Mike Chamberlain, Ellen Lamb, Debbie Robinson and Glenn Stacy, and Dave MacInnis.
Minutes: the minutes from the Public Hearing: Garkane Energy, February 11, 2016 were reviewed. Deone Baird made a motion to approve the minutes. Don Davis seconded motion. All voted in favor, MOTION PASSED. Deone Baird made a motion to approve the minutes from the regular Town Board Meeting held February 11, 2016. Motion seconded by Donald Davis. All voted in favor, MOTION PASSED.
Bills: The board reviewed the financial statement, visa statement and bills for payment list. Mr. Davis asked what the paypal charge on VISA for $250.00 was for. Clerk stated Mike Training for Building Inspectors. The bill from KCSO for $3000.00 was discussed. Clerk clarified it was for 2 quarters payment at 1500.00 each. We are now current until next billing due in April 2016. The Mayor stated his opinion regarding KCSO billing practice. A motion to pay the bills as listed was made by Deone Baird. Donald Davis seconded the motion. All voted in favor. MOTION PASSED.
BUSINESS:
Debra Robinson: Water Meter: Mrs. Robinson represented the Robinson Family Property. She would like the town to remove 5 water meters and replace them with 1 master meter. The meters are on the rental lots. Mrs. Robinson stated they are no longer renting out the lots. The current amount she spends monthly for all of her meters is $296.00. The Town, in the past has suggested she make the switch. Mike is aware of what the project would entail. Jarad wanted to make sure that no lots would be sold. The lots are on 1 large plate, so NO. The Robinsons have no desire to rent lots again. The 2 occupied trailers are family members. Mrs. Robinson pays the town utility bills. Mrs. Robinson had a map of the plat and gave the history of the property. Mrs. Robinson wants to remove the 5 trailer lot meters and she wants to install 1 meter in place of the 5. Jarad Brinkerhoff said the new master meter will have to be a more expensive 2” inch meter. Mike explained what this project will entail. Jarad wants to review what the water base rate is so Robinson will be charged accordingly. Mayor Dan Spencer suggested that to defray costs incurred by the Robinson Family, the town might possibly trade the Robinson’s the 5 old meters for the new meter and charge Robinson’s for only the cost of pipe and installation. Lorraine Chamberlain made a motion to allow the Robinson’s project, have the Town remove the 5 existing meters and replace them with one 2”inch master meter, costs of labor and materials paid by the Robinsons. Motion seconded by Don Davis. Roll Call Vote: Jarad Brinkerhoff; yes, Lorraine Chamberlain; yes, Mayor Dan Spencer; yes, Deone Baird; yes, Donald Davis; yes. MOTION PASSED. Discussion on commercial rates and other utility billing followed.
David MacInnis: Fence repair. Mr. MacInnis’ car rolled through the park fence at the dumpsters. He asked for permission to fix the fence. Mike stated he may have some material on hand. Dave stated he will replace what he uses. Jarad directed Dave to get it fixed. Mike will meet with Mr. MacInnis. Lorraine Chamberlain made a motion to fix the fence. Deon Baird seconded the motion. All voted in favor. MOTION PASSED.
July 4th: Deone Baird reported that the 4th Committee wanted to know if the Town wants a Memorial Day Program this year. YES. As a side Deone Baird suggested installing flag poles on Veterans graves at the Cemetery. Discussion followed. This could be an Eagle Scout project.
Lion’s Club Easter Egg Hunt: Deone Baird made a motion to donate $100.00 to the annual Lion’s Club Egg hunt. Jarad Brinkerhoff seconded the motion. All voted in favor. MOTION PASSED.
Bauer easement: The Mayor stated this is at a standstill. The town has no easement or right of way in place. There is no recording and no agreement between the Town and Bauer family. The Mayor would like to abandon the road on the east side of the bridge. Discussion followed. Mayor stated that the state would be happy if the town did abandon this bridge. No action.
Safety fence/guard for HVAC equipment at back of civic center building: Jarad Brinkerhoff presented a bid from Duane Neider to build a safety guard around the equipment for $1200.00. Bid includes time and material. The Board also wants to put a roof over the structure. Mayor Dan said there is left over steel sheet stored at the shed. Discussion on design followed. Duane is a person known to Jarad. Jarad believes him to be a very good welder. Jarad Brinkerhoff made a motion to pay Duane $1200.00 plus a
Reasonable amount extra dollars needed to build the safety fence, plus roof cover. The motion was seconded by Deone Baird. All voted in favor. MOTION PASSED.
Planning and Zoning: The Ben Sorensen project was discussed. Mr. Sorensen was not present and he did not attend P& Z. Mike Chamberlain discussed the zoning at the Sorensen property. No one is sure what the zoning is. Mr. Sorensen needs to bring exact information, including zoning to a P & Z meeting before proceeding. Lorraine Chamberlain asked Glenn Stacy if he would please serve on P &Z. MR. Stacy agreed. Mayor Spencer made a motion to Appoint Glen Stacy to the Planning and Zoning Committee. Deone Baird seconded the motion. All voted in favor. MOTION PASSED. Clerk found in past minutes December 7, 2008 that this piece of property was Zoned RR2. More discussion followed.
DEPARTMENTS:
Water: Jarad Brinkerhoff: The Lydia’s grant/loan was approved for $37,000.00. No repayment. Also Jarad has asked Larry Rose to put a barrel over valve on Haynie’s corner.
Apple Festival: Lorraine Chamberlain said there are projects in the works. She also needs business to be on town website.
Streets and Roads: Mayor Spencer: He has talked to Dan Monett about a few projects. (10 a bulkhead by Judge Wallace driveway (2) Repair flood curbing that washed out on Sheldon Roundy corner (3) Chris Williams wants town to fix dip at his house. Culverts etc were discussed. Dan discussed the un- used road at 100N on the west on Highway 89. An engineer representing Skylar Richards has requested the town open the road for development in the orchard. The mayor also wants to do road improvement on ballpark road. This project will involve blade work, gravel, and culverts. Deone Baird made a motion to purchase traffic signs for the ballpark roads. No Action. The state is doing a sidewalk project for town participation this year. Further discussion on flood control measures needed around town. Jarad Brinkerhoff made a motion to purchase up to 5 twenty feet long by 2 feet deep culverts to be used in projects around town. Deone Baird seconded the motion. All voted in favor. MOTION PASSED.
Fire Department: Glenn Stacy discussed method of how to distribute the monthly incentives. Glenn wants to track and pay by percentages. Discussion followed. No action.
Maintenance: Mike has been at Rural Water training. He stated there is a new less expensive electronic meter system available. The meters can be read with a smart phone and data uploaded to a computer. Discussion and options followed.
ADJOURN
Minutes approved April 21, 2016 at Regular Town Board Meeting
Motion: Jarad Brinkerhoff
@nd: Don Davis
All votes YES. Motion Passed