October 7, 2013

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The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.

ROLL CALL

ELSEN–GAINES – KIEPER –KIMES –MALIGRANDA– present

MCKINNON – absent

Guests: Attorney Mary Gaziano,Todd Weegens,Todd Stockburger, Lori Schultz, Chad Insko,and Sally Bennett.

There wasno disclosure of any conflict of interest. The only change to the agenda was the September Bank Reconciliation added to the Consent Agenda.

A motion was made by MRS. GAINES, seconded by MRS. KIEPER to accept the Consent Agenda as changed. Motion carried on a unanimous roll call vote of those present.

PUBLIC COMMENT

No one signed up to address the Board.

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

  1. PUBLIC WORKS
  1. Based on committee recommendation a motion was made by MR. MALIGRANDA to purchase street signs, speed limit signs, and brackets from line 01-42-514 at a cost up to $3,000.00. Motion carried on a unanimous roll call vote of those present.
  1. Based on committee recommendation a motion was made by MR. MALIGRANDA to hire Daniel Hershberger as the Public Works Assistant Maintenance Technician 1, to serve a six month probation, be paid $15.00 per hour, and start about October 16, 2013. Motion carried on a unanimous roll call vote of those present.
  1. The joint water/sewer project of RRWRD and the Village at Soper and Swift Streets is progressing nicely. It is planned to replace the paving of the streets about October 14, 2013.

Mrs. Gaines gave the Public Works employees an “at-a-boy” for the great job on this project.

October 7, 2013

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  1. VILLAGE ENGINEER
  1. Mr. Weegens highlighted the important issues of his monthly report. The paperwork from the CDAP sewer lining grant is submitted and accepted. DCEO did qualify their acceptance with the note that the records should be maintained for four years for possible future review.

The paperwork for the next round of grants is submitted but no word has been received on possible receipt.

C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY

TEAM/WIPC

  1. There is only one application for the Code Enforcement Officer, Mr. Manheim. Mrs. Gaines will invite Mr. Manheim to their next meeting on October 16, 2013.

D. VILLAGE ATTORNEY

E.FINANCE COMMITTEE

  1. Mr. Elsen noted that there will be a $670,000.00 buy in fee for the plant in 2014.
  1. The reserves are looking good and will be able to cover next year’s buy in fee.
  1. The bank reconciliation was a part of the consent agenda.
  1. The 2014 budget is well underway. The revenues for the year are projected to be $1,000,000.00 plus real estate taxes.
  1. POLICE

The statistics are in the packets.

  1. ADMINISTRATION TEAM/CLERK
  1. LIQUOR COMMISSION
  1. At this time it is illegal to gamble within the Village and therefore there is no video gaming.
  1. The commission is discussing reducing the liquor license fee for the catering license.

October 7, 2013

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  1. The commission is discussing adding a liquor license fee for special events.
  1. A motion was made by MR. MALIGRANDA, seconded by MR. ELSEN to request the Village Attorney to draw up an ordinance prohibiting BYOB for any establishment without a liquor license. Motion carried on a unanimous roll call vote of those present.
  1. PRESIDENT
  1. The Board agreed to close the 100 block of West Main Street October 12, 2013 from 7:30 a.m. to 3:00 p.m. for the Chamber Scarecrow Festival.
  1. The Case No. 2013 CH 1242 Alberta Koehler Trust vs Fund 601, LLC and Village of Winnebago will be discussed in Executive Session later.
  1. There is an Open House at the Swedish American Regional Cancer Center October 9, 2013.
  1. A motion was made by MR. KIMES, seconded by MR. ELSEN to appoint MR. MALIGRANDA as the Alternate Delegate for the Village at the IML Conference. Motion carried on a voice vote.
  1. The IML Conference begins October 17, 2013.
  1. The updated information for the Route 20 Rockford, LLC property on West State Street will be ready soon.
  1. October is proclaimed Domestic Violence Awareness month for the Village.
  1. The Board agreed the Village should host the Northern Illinois Mayor’s Association (NIMA) meeting November 20, 2014.
  1. The Village Water Department has received the Illinois Department of Public Health Commendation every year from 2003-2012.

10. In the future committee meeting minutes and the President’s

Report will be a part of the meeting packets.

  1. The Community Development Committee will review permitting

and requirements for temporary food trucks and farmers market.

October 7, 2013

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  1. Upcoming Meetings:

Lexipol Meeting / October 14, 2013 / at4:00p.m.
Public Works Committee / November 4, 2013 / at5:00 p.m.
Police Committee / October 30, 2013 / at 5:30 p.m.
Finance Committee / October 28, 2013 / at 8:00 a.m.
“ “ / November 4, 2013 / at 8:00 a.m.
“ “ / November 11, 2013 / at 4:00 p.m.
4th of July Team / October 29, 2013 / at 7:00 p.m.
Community Development / October 16, 2013 / at 5:00 p.m.
UDO / November 6, 2013 / at 6:00 p.m.
Liquor Commission / November 13, 2013 / at 6:00 p.m.

Errant Water Subcommittee November 11, 2013 at 6:30 p.m.

Safe Routes to Schools TBA

Pecatonica Prairie Path December 20, 2013 at 9:30 a.m. US Bank Pecatonica

Admin Team October 23, 2013at 4:00 p.m.

Department Heads October 16, 2013 at 2:30 p.m

WIPCNovember 20, 2013at 6:30 p.m.

NEW BUSINESS

President Eubank noted that Charles Meyers Jr. has been hired as a part-time Public Works employee.

Mrs. Kieper noted a meeting should be scheduled with the Board and Sunil Puri before year end.

A motion was made by MRS. GAINES, seconded by MR. ELSEN to go into Executive Session at 8:13 p.m. to discuss litigation pending against the Village. Motion carried on a unanimous roll call vote of those present.

The Board with the same five Trustees present returned to Regular Session at 8:33 p.m.

A motion was made by MR. MALIGRANDA, seconded by MRS. KIEPER to adjourn at 8:34 p.m. Motion carried on a voice vote.

______

Sally Jo Huggins, Village Clerk

Approved November 11, 2013