Terms and Conditions of the Tenders

Ref.No.F.4-12/JNV (NLBR)/ 2016-17/ Date: 04/04/2017

Tender Document for the Supply materials of during 2017-18

Terms and conditions of the Tenders

THIS TENDER FORM ONLY FOR JNV NALBARI

Sealed Tenders are invited from the Authorized Registered Dealer/Manufactures/Supplier for supply of various Stores items like [1] Uniform[2]Bedding items[3]Furniture[4]Grocery items[5]Vegetable[6]Fresh items[Non-Veg.][7] Stationery[8] Sports items [9] Laboratory items [10] Hardware items[11] Electrical Items[12] Toilet items [13]Hotel ManagementMaterials and[14] Hiring of Vehicle to the Jawahar Navodaya Vidyalaya, Banekuchi, Nalbari District of Assam. The Tender papers can be purchased on payment of Rs. 500/- in cash [Non-refundable] against each set of tender forms from the Temporary camp office at Development branch of DC’s Office, Nalbari w.e.f. 04/04/2017 to 24/04/2017during office hours[ up to 12.00 noon on 24/4/2017] on all working days. The last date of submission of tender is 24/04/2017 up to 12.00 Noon in the temporary camp office at Development branch of DC’s office, Nalbari.

The Tenders will be opened at10.00 A.M. of 25/04/2017 in the office of the principal JNV-Nalbari by the PASC in front of the Tenderers if any.

The Tender should be submitted in Two Bids systemi.e. [Technical and Financial bids]. The 1st envelope should contain all the relevant documents required for the Tender as per the Terms and Conditions of the Tender and the 2nd envelop should contain the Rate list only. The both the envelopes will put together in another envelope and be dropped in the Tender Box. Moreover, the Tender envelope must contain the Name of the items [‘as tender for………] and the name & address of the firm.

The Firm should attach the attested photocopy of the following documents:-

Certificate of Registration of firm by the Registrar of Firms/Trade License issued by

The Municipal Corporation/Board as the case may be.

Valid VAT Registration Certificate with TIN Number/ GRN Number [which ever is applicable as per the financial status of the Firms]

Updated VAT Clearance Certificate.

PAN Card in the name of the Firm/Proprietor of the Firm.

Any firm submits the Tender without any of the above mentioned documents from Sl. No. 4 (a) to (d),the PASC will decide whether the Tender will be accepted or rejected.

The rates should be F.O.R destination and should include all the taxes/excise duties and on all the payment to the parties. However, the VAT will be deducted at source as per the rules for all the payments made from the Vidyalaya and deposited to the concerned department with the TIN/GRN number of the Firm. Hence, the firm should have the TIN/GRN number allotted by the Govt. as per rules.

There should not be any overwriting or correction in the quotation, if a figure is to be amended, it should be neatly scored out and the reviewed figures written above and should be attested with full signature and date. In the absence of the attested signature, thePASC may accept or reject the Tender[s] and the decision of the PASC will be final in this regard.

For packed [branded] articles, the rates should not be quoted beyond the M.R.P. If, at the time of receiving the materials found that the rates are mentioned in the bill beyond MRP, the same will be restricted to the MRP only and the excess amount will be deducted from the bill[s] of the firm[s].

Contd…2

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9. In case, after opening of the Tenders, the lowest bidder withdrawing his bids, the Earnest Money

Shall be forfeited of such bidders and offer of contract will be given to the next lowest bidders after

Necessary negotiation ot other wise fresh tender will be called for.

10.The Principal/Committee does not bind itself to accept the lowest tender and reserves the right to accept tender in a whole or part, i.e. with respect to all articles mentioned in the attached statement or in respect of any one or more than one article specified in the attached statement as it may decide. However, a firm getting maximum number of items on the basis of the lowest rate and on good quality may be negotiated to supply the remaining items at the lowest rate of the next tenderer.

11.The attention of the Tenderers are invited to the fact that just for the sake of obtaining the tender, if any tenderers quoted inferior rate and on the opinion of the PASC, if the rates quoted are not genuine and is below the reasonable rate, their candidature may be rejected without assigning any reasons thereof.

12.The attention of the tenderers are also here by invited to the fact that if any tenderers quoted higher rates beyond the prevailing market rates and on the opinion of the PASC, if the rates quoted are not genuine, the authority may make a market survey and reduced the quoted rates of the selected bidder under negotiation. Moreover, in no case, rates of the branded/packed items should be more than MRP/printed price. If the Firm[s] submits the bills for any branded/packed items with the rates more than MRP/Printed price,the Vidyalaya authority will have the right to restrict the rate to the MRP with a reasonable discount and no correspondence will be entertained in this respect later on. Moreover, the brand/ name in respect of all items as applicable of the materials mentioned in the tenders and approved by the PASC will have to be supplied as per the supply orders. No other brand[s] of item except those mentioned in the Tenders and approved by the PASC will be accepted in the plea that not available in the market. In such cases, if any, with the written request of the supplier, the Vidyalaya authority will have the right to make a market survey by its representative or by itself and if found that the plea of the supplier is not correct, the materials supplied will be rejected and procure from the open market. The difference in rates will be deducted from the EMD\SD or bills of the supplier. No correspondence will be entertained in this regard later on.

13.On acceptance of the tender, it will become a contract and shall be bound by the terms and conditions of the tenderers.

14.The firm should tender the rates in the prescribed application form purchased from the JNV in original and also attach the money receipt issued from the JNV for the tender application form.

15.The tender application form should be submitted along with the 2% Earnest Money (refundable) on the estimated approximate value given with this form in the form of crossed Demand Draft drawn in favour of the principal, JNV, Nalbari payable at SBI, Nalbari [Main branch] at the office and the tender forms submitted without requisite EMD will be rejected.

16. The security deposit [refundable]@ of 10% of the estimated value is to be deposited through crossed bank draft in favour of the principal, JNV, Nalbari payable at SBI, Nalbari [Main branch] by thesuccessful bidders within 07 [seven] days from the date of finalization of tenders and after receiving the letter from the principal. However, the EMD already deposited along with the tenders may be adjusted/converted with/to the security deposit if the bidders so wish and the remaining amount is to be deposited further. If the contractor/tenderers fails to supply the articles within the stipulated date, time and in good quality as per the Supply Order, the undersigned reserves every right to purchase the articles from the open market or get the rest of the contract completed from other person or firm and the difference of price, if any, shall be deducted from the earnest money / security deposit and in case any amount in excess of the Security money deposit, the contractor shall be liable to pay the amount.

17.In the event of acceptance of the Tender and placing of the order for purchase of the articles ordered for would be subjected to an inspection by the undersigned or his representatives and if it is found that the materials used for making the furniture or the materials supplied are not as per the specification/samples, the materials are liable to be rejected. Moreover, the contractor for supply of furniture shall be required to fix a tin label on the furniture supplied by him giving his name and year of manufacture.

Contd…3

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18.The rates quoted by contractor shall hold good up to 30-04-2018 and no amendment in the rate due to increase in the rate of sales tax etc. during the period of execution of the contact will be accepted under any circumstances and it is binding on the part of the contractor to supply the items as per the rates approved by PASC till the closure of the contract period.

19.The amount of security deposit (10% of the estimated purchase) shall be retained by the Vidyalaya for the period of six months from the date of completion of supplies as a safeguard against any defect appearing in the articles supplied within the period.

20.Tenderer must have their own firm with proper Postal Address for communication/ correspondences . The Supply Orders / payments will be dispatched to the PostalAddress only. The ordered items should be supplied fully as per the supply order and no part supply will be accepted. Further, the items should be delivered in one lot within Seven Days of the receipt of Supply Order from this office in the day time [by 15.00 hours].

21.Prior to acceptance of the Tenders, the undersigned[principal] reserves the right to call for sample or demonstration and the contractor shall be liable to supply the sample or give the demonstration free of cost.

22.Tenderer which don’t comply with the above conditions are liable to be rejected without assigning reasons and no correspondences will be entertained in this regard.

23.The above terms and conditions / instructions to tenderers are to be duly signed by the contractors as in Profoma I and II and returned with the tender form.

24.Any deviation from terms and conditions / samples / any refusal, the EMD will be forfeited and the firm will be blacklisted.

25.Attention of Tenderers are also drawn to the fact that before submitting the Sealed Tenders, they are required to verify the List of documents to be submitted along with the Tender Document and to satisfy themselves that all the required formalities mentioned in the T&C are fulfilled.

26.The bills are to be submitted without any discrepancy as per the approved/negotiated rates for the materials mentioned in the delivery challans. If the bill[s] are found with difference in rates, quantities etc. the bills will not be accepted. Further, it may be strictly noted that the materials/brand mentioned in the supply order[s] only are to be supplied. No other/ alternative materials/brand in the plea of not available in the market will be accepted.

27. In case of any dispute, the decision of the Purchase Advisory Sub-Committee of the Vidyalaya will be final and bound to all.

Principal

Encl:List of all articles.

CERTIFICATE OF ACCEPTANCE

I/We certified that the terms and conditions stated above from Para (1) to Para (26) are fully understood and accepted by me/ us as a whole. Further certified and accepted that in the event of rejection of Tender[s] without assigning any reasons and I/ We would abide by the decisions of the PASC of the Jawahar Navodaya Vidyalaya, Banekuchi, NALBARI, Assam. I/ We also understood that no further correspondence would be made in the event of rejection of my tender consequent upon my/ our failure in fulfilling any of the terms and conditions of the Tender Document from Para (1) to Para (26).

Station: full Signature______

Date: Name ______

Address of the Firm with Seal ______

______

Witness-I

Name: ______Sign.______

Address: ______

Witness -2

Name______Sign______

Address______

Approximate Estimated amount for calculation of EMD and [Earnest Money and Security Deposit] are given below:-

Rates of EMD and Security Deposit:

Sl. No. / Particulars / Anticipated cost of purchase / @ 2% EMD [To be deposited by all the Tenderers along with the Tenders. / @ 10% security deposit [to be deposited by the successful bidders only] after finalization of Tenders.
1 / Dry Ration / Rs. 40,00000 / Rs. 80000.00 / Rs. 4,00000.00
2 / Bedding Items / Rs.200000.00 / Rs.4000.00 / Rs.20,000.00
3 / Furniture / Rs.1,00,000.00 / Rs.2,000.00 / Rs.10,000.00
4 / Stationary Items / Rs.6,00,000.00 / Rs.12,000.00 / Rs.60,000.00
5 / Laboratory Equipments / Rs.75,000.00 / Rs.1500.00 / Rs.7500.00
6 / Vegetables / Rs. 8,00,000.00 / Rs.16000.00 / Rs.80,000.00
7 / Electrical items / Rs.1,00,000.00 / Rs.2000.00 / Rs.10,000.00
8 / Stitching of Uniforms / Rs. 1,50,000.00 / Rs. 3000.00 / Rs. 15,000.00
9 / Uniform Items / Rs.600000.00 / Rs. 12000.00 / Rs. 60,000.00
10 / Hotel Management Materials / Rs.100000.00 / Rs.2,000.00 / Rs.10,000.00
11 / Toilet Items / Rs.4,00000.00 / Rs. 8000.00 / Rs.40000.00
12 / Hardware & plumbing items / Rs.100000.00 / Rs.2,000.00 / Rs.10,000.00
13 / Non Veg items / Rs. 10,00000.00 / Rs. 20000.00 / Rs. 100000.00
14 / Hiring Vehicle / Rs. 300000.00 / Rs. 6000.00 / Rs.30000.00

NB: It may be noted by the bidders that the estimated amount shown above may increased or decreased as per the actual requirement later on.

Principal

JAWAHAR NAVODAYA VIDYALAYA : BANEKUCHI

Dist: Nalbari, Assam

BID PROPOSAL SHEET

Proforma - I

Bidder’ Proposal Reference No. & Date:

Bidder’s Name & Address:

Person to be contacted:

Designation:

Telephone No .Telex No: Fax No:

The Principal

Jawahar Navodaya Vidyalaya,Banekuchi

Dist: Nalbari,Assam.

P.O: Banekuchi, Pin: 781340.

Subject: - For supply of ______in Jawahar Navoadaya Vidyalaya Nalbari for the year, 2017-18.

Dear Sir,

I/we, the undersigned Bidders,having read and examined in detail the specifications and all bidding documents in respect of supply of ______do hereby propose to provide the same as specified in the bidding document.

PRICE AND VALIDITY

All the prices mentioned in our proposal are in accordance with the terms as specified in bidding documents.All the prices and other terms and conditions of this proposal are valid upto 30th April 2018.

I/We do hereby confirm that our bid prices include all taxes and cess including Income Tax.

I/We have Studied the Clauses relating to valid Indian Income Tax and hereby declare that if any Income Tax Surcharge on Income Tax and any other Corporate Tax is altered under the law, we shall pay the same.

EARNEST MONEY

I/we have enclosed the EMD and Tender Processing Fee amounting to Rs. …………(Rupees…………………………………………………… only in the form of Crossed Demand Draft No ………………….. Dated ………………….. drawn in Bank ……………………..

To qualify the pre-Qualification bid.

BID PRICING

I/we Further declare that the stated in our proposal are in accordance with your terms & conditions in the bidding document.

QUALIFYING DATA

I/we confirm having submitted in qualifying data as required by you in your bid document. In case you require any further information /documentary proof in this regard before evaluation of our bid,we agree to furnish the same in the time to your satisfaction.

CONTRAC

T PERFORMANCE SECURITY

I/We hereby declare that in case the contract is awarded to us, we shall submit the performance Guarantee/Security Deposits in the form of Demand Draft as per terms of bid document.

I/we hereby declare that our proposal is made in good faith, without collusion of fraud and the information contained in the proposal is true and correct to the best of our knowledge & belief.

Bid submitted by us properly sealed and prepared so as to prevent any subsequent alternation and replacement.

I/we understand that you are not bound to accept the lowest or any bid you may receive.

Thanking you,

Yours faithfully,

(Signature)

Date:

Place:

Business Address along with Name :

Telephone Nos.& Fax No. if any Designation

Seal

JAWAHAR NAVOADAYA VIDYALAYA: BANEKUCHI

Dist : Nalbari,Assam.

For Supply of ______in Jawahar Navodaya

Vidyalaya,Banekuchi,Nalbari,Assam.

TENDER FORM(Technical Bid)

Proforma-II

Subject : Tender for supply of …………………………………………………………………………………..

PART –‘A’ (To be filled by the Office)

Tender Notice Number( The Sentinel) : F. Date:- …………….

Tender Form No :

Issued to

M/S ______

______

Date of Issue : ……………………………………………………….

5. Date and time of opening of tender is 25/4/2017 at [10.00 a.m ] in the O/O the

Principal ,JNV-Banekuchi,Nalbari,Assam.

PART B (To be filled by the Tenderer)

I/we hereby submit Financial bid for supply of ______as per terms & conditions of the above mentioned notification of JNV,Banekuchi,Nalbari,Assam which are acceptable to us .I/we are aware that while evaluating the Technical bid, ifany, of the items mentioned is not found meeting the requirement of the tender notice, the bid will not be accepted.

A / Earnest Money along with Tender Processing Fee / (a)Bank ______
(b) Draft No. ______Dated ______
© amount Rs.______
B / Submitting one each sample of ______
As per specifications mentioned. / Submitted /Not Submitted
C / Duly Filled-in Proforma –I / Submitted /Not Submitted
D / Duly Filled –in Proforma –II / Submitted /Not Submitted
E / Certificate of Registration of Firm/Trade license / Submitted /Not Submitted
F / VAT Registration with TIN/GRN No / Submitted /Not Submitted
G / Updated VAT Clearance / Submitted /Not Submitted
H / PAN CARD in the name of Firm/Proprietor / Submitted /Not Submitted

I/we certified that as per the terms & conditions stated above from Para(1) to Para(26) of the tender document, I/we satisfy that the attested.

Xerox copies of the documents as stated above from (A) to (H) are submitted for the kind perusal of the PASC and at any stage, if is found and proved that I/we have submitted any of the above documents fraudulently to get the tender, my/our candidature may be rejected and the firm may be blacklisted/forfeited in participating the tender in future.

Station :Full Signature

Date :

Name

Address of the Firm with Seal.

JAWAHAR NAVODAYA VIDYALAYA;; BANEKUCHI;;NALBARI

P.O. Banekuchi,Dist: Nalbari, Assam, Pin: 781 340

List of junior science and Maths Lab. Equipments

JUNIOR SCIENCE LAB:

Sl.No / Name of items / Rate in figure / Rates in words
1 / Over Head Projector [Branded] with Screen and stand
2 / Inter Active Board

JUNIOR MATHS LAB

Sl.No / Name of items / Rate in figure / Rates in words
1 / Lap Top [HP] i5 window 10[6th generation]
2 / Lap Top [DELL] i5 window 10[6th generation]
3 / Lap Top [LENOVO] i5 window 10[6th generation]
4 / Printer Laser Jet [HP]
5 / Printer Laser Jet [CANON]

NB: