MINUTES OF REGULAR MEETING OF THE CITY COMMISSION AND JOINT SPECIAL MEETING OF THE CITY COMMISSION AND HALLANDALE BEACH COMMUNITY REDEVELOPMENT AREA BOARD OF DIROECTORS, CITY OF HALLANDALE BEACH, HELD ON WEDNESDAY, AUGUST 5, 2015 AT 6:30 P.M., CITY COMMISSION CHAMBERS, 400 SOUTH FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009
1. CALL TO ORDER
Mayor Cooper called the meeting to order at 6:34 PM.
2. ROLL CALL
Commissioners Lazarow, London, Sanders, Vice Mayor Julian and Mayor Cooper, Acting City Manager Rosemond, and City Attorney Whitfield – All Present
3. PLEDGE OF ALLEGIANCE
4. PUBLIC PARTICIPATION - (Speakers must sign-in with the City Clerk prior to the start of the meeting)
Howard Garson, 2214 NE 11th Street, Hallandale Beach, FL, appeared before the City Commission and shared his concerns regarding allowing the Crime Watch to allow what days they are allowed to meet and on-street parking on Three Islands Boulevard.
Mayor Cooper indicated the Crime Watch group is their own entity and they can decide on their own meeting times without authority from the Commission and City.
Sharissa Johnson, 736 NW 5th Court, Hallandale Beach, FL, appeared before the City Commission and commended Chief Flournoy for his continued assistance and service.
5. PRESENTATIONS
A. RECOGNITION OF THE 2015 AMERICAN PUBLIC WORKS ASSOCIATION SOUTH FLORIDA CHAPTER ADMINISTRATIVE SUPPORT AWARD. (STAFF: DIRECTOR OF PUBLIC WORKS) (SEE BACKUP)
Steve Parkinson, Public Works Director, presented Special Projects Administrator, Mary Francis Jeannot, with the 2015 American Public Works Association - South Florida Chapter Administrative Support Award.
B. PRESENTATION OF THE COMPREHENSIVE ANNUAL FINANCIAL AND COMPLIANCE REPORTS FOR THE YEAR ENDED SEPTEMBER 30, 2014 BY MARCUM, LLP. (STAFF: CHIEF FINANCIAL OFFICER) (SEE BACKUP)
Enrique Llerena, Audit Manager, and Michael Futterman, Audit Partner, of Marcum, LLP (External Auditors) provided an overview of the City’s Comprehensive Annual Financial and Compliance Reports for the year ended on September 30, 2014 and answered questions posed by the City Commission.
Answering a question posed by Commissioner London, Deputy City Manager Nydia Rafols indicated staff is currently planning to commence the audit for fiscal year ending September 30, 2015, with the first planning meeting to be held the last week in August. Additionally, Acting City Manager Rosemond indicated the City has begun the process of catching up with bank reconciliations with the goal of having all of the reconciliations completed by October 2015.
Commissioner London shared his concerns regarding the report findings.
Acting City Manager Rosemond indicated staff has begun to take necessary steps to address the report findings and staffing challenges being faced by the Finance Department.
Answering a question posed by Mayor Cooper, Deputy City Manager Rafols shared the migration into the new financial system (Enterprise System) and training will assist with addressing some of the shortcomings indicated in the report. Additionally, staff will take steps, such as monthly meetings between the Finance Department and Capital Improvement Project managers to discuss project funding.
ITEM 5.B. TO HEARD IN CONJUNCTION WITH ITEM 15.F.
C. PRESENTATION OF CITYWIDE PUBLIC PARKING IMPLEMENTATION AND PROPOSED OPERATIONAL CHANGES. (STAFF: CITY MANAGER) (SEE BACKUP)
Acting City Manager Rosemond provided a presentation and an overview of the Citywide parking implementation and proposed operational changes while answering questions posed by the City Commission.
Additionally, Acting City Manager Rosemond requested consensus from the Commission to authorize staff to prepare an RFP for a private parking operation with a scope to include parking enforcement, meter collection and repair, customer service, and overall management and consultation.
Answering a question posed by Vice Mayor Julian, with regards to on-street handicap parking, City Attorney Whitfield, responded Florida Statues 316.1964 exempts vehicles transporting certain persons who have disabilities from payment of parking fees and penalties.
Vice Mayor Julian stated he would like for handicap spaces to be free as part of the City’s parking implementation plan.
Commissioner Lazarow raised concerns regarding parking enforcement near Desoto Park on Three Islands Boulevard.
Answering a question posed by Commissioner London, Acting City Manager Rosemond indicated this item has not be brought before the Ad Hoc Parking Committee, as there is no quorum for the Committee at this time.
Commissioner London spoke in opposition to staff’s recommendation and suggested releasing a Request for Letters of Interest and holding a workshop, with industry experts, on this item in order for the Commission to better understand the various options to implement the citywide public parking program.
The City Commission discussed on street parking at Three Islands Boulevard, by Joseph Scavo Park.
MOTION BY COMMISSIONER LAZAROW, SECONDED BY COMMISSIONER LONDON, TO ENFORCE PARKING METER BY JOSEPH SCAVO PARK, ON THREE ISLANDS BOULEVARD, FROM 9:00 AM UNTIL DUSK. The Motion passed by a 5/0 Voice Vote.
MOTION BY COMMISSIONER LONDON, SECONDED BY MAYOR COOPER, TO RELEASE A REQUEST FOR LETTERS OF INTEREST FOR CITYWIDE PUBLIC PARKING IMPLEMENTATION AND TO SCHEDULE A WORKSHOP WITH INDUSTRY EXPERTS. The Motion passed by a 5/0 Voice Vote.
Consensus:
- Beach Parking: staff to research feasibility of establishing a “Resident-Only” parking permit, or establishing different fees for “Residents” vs. “Non Residents, and provide recommendations.”
6. COMMISSIONER COMMUNICATIONS - Items not on the Agenda
A. COMMISSIONER LAZAROW
Answering a question posed by Commissioner Lazarow, Police Chief Dwayne Flournoy indicated the “Use of Force” report will be provided after the last site visit is conducted by the City’s Consultant in August.
Commissioner Lazarow requested an updated Community Partnerships Grant report. Furthermore, she indicated the clock located on Hallandale Beach Boulevard needs to be reset.
Commissioner Lazarow applauded the Police Department and the National Night Out event.
MOTION BY COMMISSIONER LAZAROW, SECONDED BY COMMISSIONER LONDON, TO BRING BACK A KIDDLE ORDINANCE TO BE CONSIDERED BY THE COMMISSION. The Motion passed by a 5-0 Voice Vote.
B. COMMISSIONER LONDON
With regards to a past discussion by the City Commission on Open Space, Commissioner London indicated the Diplomat Golf Course is not protected in perpetuity as an open green space and suggested this be part of the future planned Development Agreement.
C. COMMISSIONER SANDERS
Answering a question posed by Commissioner Sanders, Assistance City Manager Jennifer Frastai indicated the North Beach facility will have a soft opening by the end of August 2015, with a grand opening anticipated thereafter.
D. VICE MAYOR JULIAN
Vice Mayor Julian suggested the City partner with the Broward Sheriff’s Office to host a free Gun Safety Course at the Cultural Center.
Vice Mayor Julian requested the Kiwanis/Rotary Club signed to be re-installed near the City entry sign.
MOTION BY VICE MAYOR JULIAN, SECONDED BY MAYOR COOPER, TO APPOINT GINA SILVESTRI TO THE CODE & PERMITTING ADVISORY COMMITTEE. The Motion passed by a 5/0 Voice Vote.
E. MAYOR COOPER
Mayor Cooper announced the City will be labeled as a Platinum City by the Broward League of Cities for the Building Department’s best practices and processes regarding permit review and approval..
Mayor Cooper requested Code Compliance staffing levels to be addressed during the budget workshop to address code enforcement issues during weekends.
Home Construction: Mayor Cooper requested staff to research the rules mandating timeline for project completion –similar to the ones adopted by Southwest Ranches – and provide recommendations regarding feasibility of the City adopting similar rules.
Mayor Cooper requested staff to draft a letter to the County inquiring if there are any Capital Improvement Plans for the Hallandale Beach Library.
MOTION BY MAYOR COOPER, SECONDED BY VICE MAYOR JULIAN, TO APPOINT BETH HERMAN TO THE COMMUNITY POLICE ADVISORY COMMITTEE. The Motion passed by a 5/0 Voice Vote.
MOTION BY MAYOR COOPER, SECONDED BY COMMISSIONER LAZAROW, TO APPOINT GINA SILVESTRI, TO THE MARINE ADVISORY COMMITTEE. The Motion passed by a 5/0 Voice Vote.
7. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda
City Attorney Whitfield provided an update on the future vacation rental property Ordinance to be brought for consideration by the Commission. Ms. Whitfield requested direction from the Commission as to which type of properties they would like to exempt from the Ordinance. Additionally, she informed the Commission there is a current court case in which a similar Ordinance is being challenged, which may have an impact the Ordinance being drafted by staff.
Mayor Cooper spoke on finding other alternatives that would allow the City to regulate these types of properties.
Commissioner London spoke in support of moving forward with the Ordinance in order to protect the sanctity of single family neighborhoods.
Consensus:
- To draft the Vacation Rental Property Ordinance to regulate vacation rental properties within single family home zoning areas.
8. CITY MANAGER COMMUNICATIONS - Items not on the Agenda
No Communication
9. APPROVAL OF DRAFT MINUTES
A. JUNE 17, 2015 REGULAR CITY COMMISSION MEETING MINUTES (SEE BACKUP)
MOTION BY COMMISSIONER LAZAROW, SECONDED BY COMMISSIONER LONDON, TO APPROVE THE JUNE 17, 2015 REGULAR CITY COMMISSION MEETING MINUTES. The Motion was passed by a 5/0 Voice Vote.
10. CONSENT AGENDA
MOTION BY COMMISSIONER LONDON, SECONDED BY COMMISSIONER LAZAROW, TO AMEND THE CONSENT AGENDA BY PULLING ITEM 10.A. FROM THE CONSENT AGENDA. The Motion passed by a 5/0 Voice Vote.
MOTION BY COMMISSIONER LONDON, SECONDED BY VICE MAYOR JULIAN, TO APPROVE THE CONSENT AGENDA AS AMENDED. The Motion passed by a 5/0 Voice Vote.
A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH M.D. STEWART AND ASSOCIATES, INC. FOR AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY FOUR THOUSAND FOUR HUNDRED EIGHTY DOLLARS ($154,480.00) PURSUANT TO AWARD OF RFP #FY2014-2015-002, HALLANDALE OPPORTUNITY PROJECT IN SUBSTANTIALLY THE SAME FORM AS ATTACHED AS EXHIBIT "2"; AND PROVIDING AN EFFECTIVE DATE. (STAFF: DIRECTOR OF HUMAN SERVICES) (SEE BACKUP)
Mayor Cooper introduced the item.
George Rich, HOP Administrator, provided a presentation on the Hallandale Opportunity Project and M.D. Stewart and Associates’ partnership with the City and answered questions posed by the City Commission.
Commissioner London spoke in opposition to the Item.
MOTION BY VICE MAYOR JULIAN, SECONDED BY COMMISSIONER SANDERS, TO APPROVE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH M.D. STEWART AND ASSOCIATES, INC. FOR AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY FOUR THOUSAND FOUR HUNDRED EIGHTY DOLLARS ($154,480.00) PURSUANT TO AWARD OF RFP #FY2014-2015-002, HALLANDALE OPPORTUNITY PROJECT IN SUBSTANTIALLY THE SAME FORM AS ATTACHED AS EXHIBIT "2"; AND PROVIDING AN EFFECTIVE DATE. The Motion passed by a 3/2 Roll Call Vote. Commissioners Lazarow and London casted the dissenting votes.
AYES: Commissioner Sanders, Vice Mayor Julian, and Mayor Cooper.
NAYES: Commissioners Lazarow and London
B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT IN AN AMOUNT NOT-TO-EXCEED THE AMOUNT BUDGETED ANNUALLY BY THE CITY COMMISSION IN ACCORDANCE WITH THE EXISTING AGREEMENT WITH BROWARD COUNTY FOR SUPPLEMENTAL BUILDING SERVICES; AND PROVIDING AN EFFECTIVE DATE. (STAFF: DIRECTOR OF DEVELOPMENT SERVICES) (SEE BACK UP)
11. ORDINANCES ON FIRST READING
A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING CHAPTER 12 ELECTIONS BY CREATING SECTION 12-06 PROHIBITION ON CERTAIN CITY EMPLOYEES' CAMPAIGN CONTRIBUTIONS IN CITY ELECTIONS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE DATE. (SPONSORED BY COMMISSIONER MICHELE LAZAROW) (SEE BACKUP)
MOTION BY COMMISSIONER LAZAROW, SECONDED BY VICE MAYOR JULIAN, TO APPROVE ON FIRST READING AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING CHAPTER 12 ELECTIONS BY CREATING SECTION 12-06 PROHIBITION ON CERTAIN CITY EMPLOYEES' CAMPAIGN CONTRIBUTIONS IN CITY ELECTIONS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE DATE. The Motion passed by a 5/0 Roll Call Vote.
AYES: Commissioners Lazarow, London, and Sanders, Vice Mayor Julian, and Mayor Cooper.
NAYES: None
12. ORDINANCES ON SECOND READING/PUBLIC HEARING
A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING CHAPTER 19 OFFENSES AND MISCELLANEOUS PROVISIONS, ARTICLE I, IN GENERAL, BY CREATING SECTION 19-8 AUTHORITY OF POLICE TO UTILIZE BODY WORN CAMERAS, PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE DATE. (SPONSORED BY COMMISSIONER KEITH LONDON) (SEE BACKUP)
ON JUNE 15, 2015 THE CITY COMMISSION APPROVED THIS ORDINANCE ON FIRST READING BY A 5/0 ROLL CALL VOTE.
MOTION BY COMMISSIONER LAZAROW, SECONDED BY VICE MAYOR JULIAN, TO APPROVE ON SECOND READING AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING CHAPTER 19 OFFENSES AND MISCELLANEOUS PROVISIONS, ARTICLE I, IN GENERAL, BY CREATING SECTION 19-8 AUTHORITY OF POLICE TO UTILIZE BODY WORN CAMERAS, PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE DATE. The Motion passed by a 5/0 Roll Call Vote.
AYES: Commissioners Lazarow, London, and Sanders, Vice Mayor Julian, and Mayor Cooper.
NAYES: None
13. RESOLUTIONS/PUBLIC HEARING
A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH FLORIDA, AUTHORIZING THE RENEWAL OF 4:00 A.M. AND 6:00 A.M. NIGHTCLUB LICENSES FOR BUSINESSES LISTED IN EXHIBIT 1A FOR FISCAL YEAR 2015-2016; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: DIRECTOR OF DEVELOPMENT SERVICES) (SEE BACKUP)
Mayor Cooper introduced the Item.
MOTION BY COMMISSIONER LAZAROW, SECONDED BY VICE MAYOR JULIAN, TO APPROVE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH FLORIDA, AUTHORIZING THE RENEWAL OF 4:00 A.M. AND 6:00 A.M. NIGHTCLUB LICENSES FOR BUSINESSES LISTED IN EXHIBIT 1A FOR FISCAL YEAR 2015-2016; AND PROVIDING FOR AN EFFECTIVE DATE. The Motion passed by a 5/0 Roll Call Vote.
AYES: Commissioner Lazarow, London, and Sanders, Vice Mayor Julian, and Mayor Cooper.
NAYES: None
Mayor Cooper requested the City Attorney look into having the Cheetah Nightclub License renewals be included with these businesses in the future.
14. JOINT SPECIAL MEETING
Mayor Cooper recessed the Regular City Commission meeting at 9:22 P.M. and Called to Order the Joint Special Meeting of the City of Hallandale Beach City Commission and the Community Redevelopment Agency Meeting.