School Nutrition Programs Yearly Calendar 2010-2011
July 2010
/ July 1:ODE/CNP Free/Reduced Applications for new SY able to begin distribution, acceptance, and approval.
This Month:
Revise Food Safety Plan (if needed)
New USDA Reimbursement & Commodity Rates Released (Plan budget)
Operate Seamless Summer or SFSP (If applicable) / January 2011 / January 15:
Place claims in CNPweb
This Month:
Annual Financial Report Due before sponsor’s can place any 2010 monthly claims into CNPweb.
Summer Food Service Program Training Registration Forms Mailed
Begin Procurement Process –
Ø 100,000/year food expenses or more restrictive local large threshold = Formal Process, IVB or RFP
× 100,000/year food expenses = Informal Process – 3 Quotes
August 2010 / This Month:
Eligibility Process – Last year’s applications honored for first 30 meal-service operating days of new SY.
August 15
Place claims in CNPweb for July,
Goal: 15th of the month for all previous month claims
Operate Seamless Summer or SFSP (If applicable)
August 18 – 25:
Commodity Ordering, 1st & 2nd Periods
(See Order & Distrib. Schedule)
August 29
Deadline to Place Claims in CNPweb for June 2010 / February 2011 / February 1:
On-site Monitoring Reviews completed
February 9 -15:
Commodity Ordering, 1st & 2nd Periods
(See Order & Distrib. Schedule)
February 14:
Oregon State Birthday
February 18:
Verification Summary Due to ODE
This Month:
Commodity Preorders
Annual State Summer Food Service Training
Plan School Garden (If applicable)
September 2010 / This Month:
Verification packet mailed to sponsors and available on website.
Request two sanitation inspections from local environmental health department for the current SY.
September 15
Place claims in CNPweb for August
September 15 - 22:
Commodity Ordering, 1st & 2nd Periods
(See Order & Distrib. Schedule)
4th Week of Afterschool Snack:
1st Afterschool Snack On-site Review Required (If applicable) /
March 2011
/ March 2:Dr. Suess’s Birthday
March 8 – 12:
National School Breakfast Week
March 9 – 15
Commodity Ordering, 1st & 2nd Periods
Place claims in CNPweb
This Month:
National Nutrition Month
OSNA Annual State Conference
Annual State Summer Food Service Training
USDA Updated Income Guidelines Issued
October 2010 / This Month:
State Revenue Match Done (if applicable)
Begin Onsite Reviews. (for > 1 feeding site)
October 1:
Begin Verification Process (correct verification method & sample size)
October 8:
OSNA Commodity Show & Industry Seminar
October 11 - 15:
National School Lunch Week
October 13 – 19:
Commodity Ordering, 1st & 2nd Periods
31st Operating Day:
Eligibility- last year’s applications no longer honored No new application, students Paid /
April 2011
/ April 15:Place claims in CNPweb
Summer Food Service Program (SFSP) Applications Due to ODE
Send Request for second inspection due, if not received by now,
exception is summer food service program (SFSP)
This month:
Program Renewals & Updates begin for next SY
Give Civil Rights Training to Staff
Fresh Fruit and Vegetable Program Applications Due to ODE
Conduct Procurement Bids or Quotes
Don’t forget to include local Farmers for Farm to School
November 2010
/ November 15:Verification Process Must Be Completed
Place claims in CNPweb
This Month:
Start New/Renewal Food Service Management RFP
(Contact Heidi Dupuis for RFP & Contracts - if applicable)
Farm to School – Plan Pass the Peas Celebration in June – contact local farmers to plant: snow, snap, & shelling peas / May 2011 / This Month:
Second Afterschool Snacks On-site Review is due before snack ends.
Second Food Inspection is due before school ends.
(Exception is in Summer Food Service Program.)
Plus corrections of any critical violations.
May 15:
Place claims in CNPweb - If less than 10 operating days in June,
can add June and May together. Wait until School is out in June.
December 2010
/ December 8 – 14:Commodity Ordering, 1st & 2nd Periods
(See Order & Distrib. Schedule)
December 15:
Place claims in CNPweb
This Month:
Farm to School – Plan with local farmers for supplying the state fruit, pears, in honor of the state’s birthday in February.
Update Wellness Policy, If needed & Send to ODE with renewal in June / June 2011 / June 15:
Place claims in CNPweb for May and ,10 days in June
June 30:
Deadline for completing Annual Storage Facility Self-Evaluation Form
This Month:
Mail signed FSMC Contracts or Renewals, to ODE, (if applicable)
Operate Seamless Summer or SFSP (if applicable)
Program Renewals must be completed: both in CNPweb & off-line forms
Plan Menu for next school year, 1st month or quarter