The 5th Moscow Autumn Trade Show
«Amusement Rides and Entertainment Equipment
RAAPA EXPO Autumn 2011»
Exhibitor’s manual
TABLE OF CONTENTS
Contents…………………………………………………………………………….……2
Trade Show Program...……………………………………………………………...... 3
Terms of participation………………………………………………………...... 4
Application form (Form №1) ……..………………………………………...... 6
Application for indirect participation (Form №1.1)..……………………………………7
Booth plan form (Form №2)…………………………………………….………………8
Standard booth equipment..………………………………………………….…………..9
Application for additional equipment (Form №2.1)..………………………………….10
Price-list for additional equipment and services……………………………………….11
Engineering services…………………………………………………………………...12
Exhibition catalogue information form (Form №3)……………………………………13
Exhibition catalogue advertisement form (Form №3.1)………………..………...……14
Advertisement- at-the-exhibition form (Form №4)………………………………...... 15
Exhibitors badge form (Form №5)…………...…………………………………...……16
Additional invitation tickets’ form for the official opening reception
(Form №6)……………………………………………………………………………..17
Contract for participation in the exhibition (Form №7)………………….…………….18
Supplement to the contract...…………………………………………………………...23
Vehicle pass (Form №8) ……………………..………...…………………………...... 24
The order of delivery and removal of the exhibits at pavilion (Form №9)….……...... 26
Information. Exhibition aisles cleaning...... 27
Information. Exhibition and booths security…………………………………………...27
Information. Interpreters’ services……………………………………………………..27
Information. Customs clearance………………………………………………………..27
Information. Visa support .………………………………………………………...... 27
Information. Hotel accommodation ……………………………………………...... 27
Floor plan………………………………………….………………………………...... 28
Sponsor packages………………………………………………………..……………..29
AT-A-GLANCE EXHIBITION INFORMATION
Of The 5th Moscow Autumn Trade Show «Amusement Rides and Entertainment Equipment
RAAPA EXPO Autumn 2011»
WHEN:
Exhibition: Wednesday, October 19 – Friday, October 21, 2011
WHERE:
All-Russian Exhibition Center (VVTs), Pavilion № 55,
119, Prospekt Mira,
Moscow, 129223, Russia
EXHIBITOR MOVE-IN:
Exhibition mounting:
Tuesday, October 18, 2011
The pavilion is open from 8.00 a.m. to 8.00p.m.
(the payment for the additional mounting time (after 8:00pm) is performed according to the agreement with Trade Show Administration)
EXHIBITION HOURS:
Wednesday, October 19, 2011 10.00a.m.–6.00p.m.
Thursday, October20, 2011 10.00a.m.–6.00p.m.
Friday, October21, 2011 10.00a.m.–4.00p.m.
EXHIBITOR MOVE-OUT:
Friday, October 21, 2011 4.00p.m. – 8.00p.m.
Terms of Participation in the Exhibition
OCTOBER 19-21, 2011MOSCOW, VVTs, PAV. № 55 / The 5th Moscow Autumn Trade Show
«Amusement Rides and Entertainment Equipment
RAAPA EXPO Autumn 2011»
Organizer: Russian Association of Amusement Parks and Attractions (RAAPA)
Supported by:
Moscow Government
Union of Russian CitiesInternational Association of Amusement Parks and Attractions (IAAPA)
- ExhibitionTheme:
-Amusement rides: park and extreme ones;
-Inflatables and inflatable constructions;
-Water rides, equipment for water parks, swimming pools and beaches;
-Equipment for kiddie and sports grounds;
-Bowling, billiards and sport equipment;
-3D/4D/5D/6D cinemas; simulators and amusement machines;
-Entertainment equipment, interactive games, laser tags, shooting galleries;
-Battery and pedal cars, go-carts and racing tracks;
-Lighting, laser and acoustic equipment;
-Parks, family entertainment centers, network operators of the entertainment equipment, associations;
-Organization of active leisure, festivals, amusement and pyrotechnical shows,
-Garden equipment, small architecture forms;
-Access control equipment;
-Vending machines, fast-food equipment in the parks;
-Juke boxes and payment terminals;
-Certification, diagnostics and maintenance of amusement rides and entertaining equipment;
Representatives of regions’ and cities’ administrations, directors of parks, water parks and family entertainment centers, resorts, leisure enterprises, businessmen and other parties of concern are invited to the Exhibition.
On October 18, 2011, a seminar “Technology of organizing and holding of summer/winter festive events” will take place in the frameworks of the Show.
2. Exhibition Participation Terms:
Registration fee:entry into the catalogue (90 words) in Russian and in English, a copy of the catalogue, number of badges according to the Application, vehicle entry pass to VVTs territory during mounting and dismantling periods, invitation to the official opening reception(for 1 person), informational materials / 250ЄCost of the additional ticket for the official opening reception (for 1 person) / 80 Є
Cost of a working place (a desk, 4 chairs, a power socket) / 900Є
Cost of 1 sq.m Fitted space (minimum 6 sq.m) / 250 Є
Cost of 1 sq.m Space only (minimum10 sq.m) / 210 Є
Cost of 1 sg.m Space only for inflatable constructions (minimum 30 sq.m) / 147 Є
Cost of 1 sq.m Outdoor space (minimum 20 sq.m) / 50 Є
Indirect Participation fee (placement of promotional materials at the “Indirect Participation” booth; entry in the Exhibitor's Catalogue up to 90 characters, including contact details) / 450 Є
Placement of advertising materials in the Exhibitors’ Catalogue depending on the size from 60 to 700 Є
Extra payment is required for:
−corner booth location – 10% added to the baseline cost
−selection of booth location – 15% added to the baseline cost
A 10% discount will be provided for Exhibitors for the booking of more than 15 sq. m. fitted space
A 5% discount will be provided for Exhibitors participated in RAAPA EXPO-2011
Minimal booth space: - central location – 15sq m
- at the perimeter location – 6sq m
The fitted space will be provided to the exhibitor no later than by 24 hours before opening of the Exhibition, the space only – no later than by 48 hours.
The exhibitors will be supplied with the additional equipment and services (TV set, DVD, interpreter) upon the separate exhibitor's request in accordance with the existing rates.
The hotel accommodation and the transfer from/to the airport can be reserved upon request.
For participation at the Exhibition, please, fill in the application form for participation (Form №1 is attached) and the contract (provided after receiving the application).
3. Payment and Registration:
The payment is performed according to the invoices issued in accordance with the application for participation during the period of three bank days since the moment of invoice issuing.
Exhibition area booking is performed only after the advance payment (50% from the total amount according to the Contract).
A booth is provided after a full (100%) payment for the booked exhibition space.
4. Deadlines:
Till September 16, 2011 - Sending by Exhibitors the Information entry for the Exhibition Catalogue.
Till September 20, 2011 - Finalization of the Exhibitor’s booth layout, fitting, equipment and services.
5. Exhibition working hours:
October 19, 20 - from 10.00 a.m. to 6.00 p.m.
October 21 - from 10.00 a.m.to 4.00 p.m.
Mounting and dismantling of the exhibition:
Mounting of the exposition and exhibits move-in October 18, 2011 from 8.00 a.m. to 8.00 p.m.
Dismantling October 21, 2011 from 4.00 p.m. to 8.00 p.m.
Pre-term dismantling and exhibits move-out are prohibited.
The Organizing Committee reserves the right to update terms and conditions of the exhibition.
Russian Association of Amusement Parks and Attractions (RAAPA) provides Post-Exhibition support to exhibitors’ production and recommends it to companies-buyers for organization of entertainment complexes, family entertainment centers, theme parks.
Please contact Organizing Committee for more information:
Оrganizing committee:
Tel./Fax: +7(495) 234-50-15; +7(495) 234-52-68; +7(495)748-34-48
E-mail:
Website:
Аddress: Office37, Bld. 537/3, VVTs, Pr-t Mira 119, Moscow, 129223
FORM № 1Complete this form and send by fax / Organizing committee: Office 37, Bld. 537/3, VVTs,119, Pr-t Mira, Moscow, 129223,
E-mail:
Website:
Теl/Fax: +7(495) 234-50-15; +7(495) 234-52-68; +7(495)748-34-48
The 5th Moscow Autumn Trade Show
«Amusement Rides and Entertainment Equipment
RAAPA EXPO Autumn 2011»
OCTOBER 19-21, 2011 APPLICATION FOR PARTICIPATION
MOSCOW, VVTs, PAV. № 55
1. RAAPA membership □Yes □No
2. Full name of the company ______
______
ZIP______Country______
City______Street ______Building ______
3. Bank details:______Account number______
4. Phone ______Fax ______
E-mail ______Website ______
5. Full name of the authorized person, phone ______
______
6. Exhibitor’s profile to be displayed on show ______
______
7. We request to register our company (agency) as an exhibitor and provide us with:
- indoor fitted booth space sized ______sq.m;
- indoor space only area sized ______sq.m;
- outdoor space in front of pavilion sized ______sq.m.
- working place (a desk, four chairs, a power socket 220 v, 700 W)
8. Types of amusement equipment/rides to be on show and their overall dimensions: ______
______
9. The list of necessary additional equipment and services, including the required electric power for acting amusement rides installation in pavilion and outdoor area ______
10. Fascia board sign
11. We request to reserve a single (double) room at the hotel ______from____until______’11
Authorized by:______
(signature)Full name «_____»______20__
FORM № 1.1Complete this form and send by fax / Organizing committee: Office 37, Bld. 537/3, VVTs,119, Pr-t Mira, Moscow, 129223,
E-mail:
Website:
Теl/Fax: +7(495) 234-50-15; +7(495) 234-52-68; +7(495)748-34-48
The 5th Moscow Autumn Trade Show
«Amusement Rides and Entertainment Equipment
RAAPA EXPO Autumn 2011»
October 19-21, 2011MOSCOW, VVTs, PAV. № 55 / APPLICATION FOR INDIRECT PARTICIPATION
1. RAAPA Membership □Yes □No
2. Full name of the company ______
______
ZIP______Country______
City______Street ______Building ______
3. Bank details:______Account number______
______
4. Full name of the authorized person, ______Phone______
Contact person______
(Full name and position at the company)
5. Phone______Fax ______
E-mail ______Website ______
______
6. Please, register our firm (organization) as an exhibitor and place the information in the Exhibition Catalogue
Authorized by:______(signature) Full name
«_____»______20__
FORM № 2Two pages. Page 1
Complete this form and send by fax / Organizing committee: Office 37, Bld. 537/3, VVTs,119, Pr-t Mira, Moscow, 129223,
E-mail:
Website:
Теl/Fax: +7(495) 234-50-15; +7(495) 234-52-68; +7(495)748-34-48
BOOTH PLAN FORM
THE BOOTH №____AREA______M 2
______
(name of the participant)
Scale: 1square = 1 square meter.
It is necessary to indicate on the booth plan:
- A negotiations room (if necessary);
- Placement of electric sockets, as well as capacity and voltage required for every socket
- Period of usage of every electric socket per day (Note: general power supply to be switched off at 6.30 p.m.)
- Standard and additional equipment required.
Any changes on the booth plan, as well as order of additional equipment, are accepted by October 17, 2011!
If ordered after October 17, 2011, the equipment and mounting work cost increases up to 100% (given that the equipment required is available)
Company name on the fascia board (standard is 10 characters): /(One square – one character)
Price for the additional character h=10 sm – 2 Euros
h=20 sm – 3 Euros
Price for the additional characters ……………………………………………………………Euros
Order of logo: black-and-white:35 Euros / Colour:
60 Euros
Letters on the fascia board – blue colour. The changing of the fascia letters colour is agreed with the Administration of the Trade Show.
Contact person ______Phone ______Fax______
Full name, position of the authorized person______
Authorized by:______Date «_____»______20___
(signature)
Form №2. Two pages. Page 2
Standard Booth Equipment
At the 5th Moscow Autumn Trade Show «Amusement Rides and Entertainment Equipment RAAPA EXPO Autumn 2011»
Unit / Booth aream26-8 / 9-11 / 12-14 / 15-17 / 18-20 / 24-25
Counter h 0.75х1.0х0.5 / Item / - / 1 / 2 / 2 / 2 / 2
TableD70 / Item / 1 / 1 / 1 / 1 / 1 / 2
Chair / Item / 2 / 3 / 3 / 3 / 4 / 5
LampSPOT 100 Watt / Item / 2 / 3 / 4 / 5 / 6 / 6
A set of sockets 220 Volt / Item / 1 / 1 / 1 / 1 / 1 / 2
Cloth rack / Item / 1 / 1 / 1 / 1 / 1 / 1
Waste bin / Item / 1 / 1 / 1 / 1 / 1 / 1
Room for negotiations / m2 / - / - / 3 / 6 / 9 / 9
Sliding door / Item / - / - / - / 1 / 1 / 1
Curtain / Item / - / - / 1 / - / - / -
Fascia board / Running meter / For the length of the booth at the side of the passageway between booths.
Note:
1. Each booth is equipped with the fascia board (not more than 10 characters h=10 sm).
2. Corner booths are equipped with two fascia boards with the inscriptions.
3. The EXHIBITOR is responsible for any mistakes or misprints on the provided fascia boards.
If booth area exceeds 25 m2 booth equipment is provided according to the agreement with the organizing committee of the exhibition.
FORM № 2.1Three pages. Page 1
Complete this form and send by fax
/ Organizing committee: Office 37, Bld. 537/3, VVTs,119, Pr-t Mira, Moscow, 129223,
E-mail:
Website:
Теl/Fax: +7(495) 234-50-15; +7(495) 234-52-68; +7(495)748-34-48
APPLICATION FOR ADDITIONAL EQUIPMENT
THE BOOTH №____AREA______M 2
______
(name of the participant)
We order the additional equipment
№№ / Name / Quantity / PriceThe list of the additional equipment and prices are given below
Contact person ______Phone ______Fax______
Full name, position of the authorized person______
Authorized by:______Date «_____»______20___
(signature)
Form №2.1. Three pages. Page 2
Price-list for additional equipment and services
Item / Unit / Euro / Item / Unit / EuroBooth structure
Carpetcovering / m2 / 20 / Overhead grid 1x1m / pcs. / 30Floor raising up to h=0.2m / m2 / 25 / Overhead grid 1x0.5m / pcs. / 16
Floor raising from h=0.2m up to h=0.75 / m2 / 35 / Connection beam / r.m. / 10
Wall element 2.5x1m / pcs. / 30 / Leg / r.m. / 10
Wall element 2.5x0.5m / pcs. / 25 / Fascia board (white), h=0.4m / r.m. / 20
Wall element with glass 2.5x1m / pcs. / 60 / Lighted box / m2 / 140
Wall element with glass 2.5x0.5m / pcs. / 50 / Cube 1x1x1m (not lighted) / pcs. / 75
Wall element, rounded R=1m / pcs. / 55 / Cube (white plexiglass) 1x1x1m / pcs. / 150
Wall element, rounded R=0.5m / pcs. / 45 / Lighting for cube / spot / 85
Wall element, mirrorlike 2.5x1m / pcs. / 90 / Cube rotation device / pcs. / 150
Wall element, mirrorlike 2.5x0.5m / pcs. / 57 / Shelf 1x0.3m / r.m. / 10
Wall element with curtain / pcs. / 10 / Sliding door assembly / pcs. / 85
Furniture
Chair / pcs. / 25 / Waste basket / pcs. / 5Leather chair for negotiations / pcs. / 45 / Filing cabinet 1x0.5; h=1m / pcs. / 55
Bar chair / pcs. / 40 / Plastic rack (5 shelves) / pcs. / 30
Table round D=70 / pcs. / 35 / Metal rack (3 shelves) / pcs. / 65
Table 100x70 / pcs. / 45 / Counter 1x1m (h=0.75; 0.5; 1.0m) / pcs. / 55
Information stand, rounded, h=1m / pcs. / 70 / Counter 1x0.5m (h=0.75; 0.5; 1.0m) / pcs. / 40
Shelf 1x0.5m / pcs. / 8 / Showcase, low 1x0.5; h=1m / pcs. / 75
Wall hanger / pcs. / 10 / Lighting of low showcase 1x0.5; h=1m / pcs. / 30
Hall stand / pcs. / 20 / Showcase 1x0.5; h=2.5m / pcs. / 105
Ornamental tree / pcs. / 60 / Glass doors for showcase / pair / 30
Guarding chain / r.m. / 10 / Locking showcase with lighting / pcs. / 150
Outer flag / pcs. / 25 / Sliding doors for counter / pair / 20
Decorative grating / pcs. / 30 / Leaflet holder, ordinary / pcs. / 30
Blind 2.5x1m / pcs. / 20 / Leaflet holder, rotating / pcs. / 40
Electric equipment
Refrigerator 150l / pcs. / 75 / Multipurpose unit (kitchen sink, stove, boiler, refrigerator-bar) / pcs. / 350Refrigerator 300l / pcs. / 150 / Kitchen sink, without water supply and sewerage / pcs. / 90
Switch board / pcs. / 70 / Luminescent lamp, 40 W / pcs. / 25
Electric equipment connection
(electric cable up to 6r.m.), up to 5 kW / pts / 160 / Luminescent lamp, 20 W / pcs. / 25
Electric cable connection (electric cable of up to 6r.m.) at open site, up to 5 kW / pts / 180 / Built-in lighting (1 lamp/1r.m.) / r.m. / 25
Electric cable connection of 6r.m. plus, for each subsequent meter / r.m. / 5 / Socket (380 V) / pcs. / 60
Spot lamp, 100 W / pcs. / 16 / Socket block, 220 V/ at open site / pcs. / 25
Flash light, 500 W / pcs. / 50 / Round-the-clock socket / pcs. / 35
TV set / video / pcs. / 170 / Plazma 42 / pcs. / 600
Graphics
Inscription on fascia board h=10cm / smbl. / 2 / Logo, plain / pcs. / 40Inscription on fascia board h=20cm / smbl. / 3 / Logo, multicolored / pcs. / 65
Colored print / m2 / 60 / Surface lining with colored film / m2 / 20
Form № 2.1. Three pages. Page 3
Engineering Services
Hooking up the booths with the pavilion utilities, considering the electric power consumed (per 1 hook up):
-up to 5 kW 175 Euros
-up to 10 kW 215 Euros
-up to 20 kW 360 Euros
1 unit of Exhibitor’s major equipment connection to cold water supply system and sewerage on the floor level, without direct connection of the equipment, per 1 connection (including cold water supply through 1 delivery pipe with ½ inch diameter, and derivation of waste water through 1 plumbing with 40-50 mm diameter) - 225 Euros
1 item of Exhibitor’s major equipment connection to compressed-air line, without direct connection of equipment, per 1 connection (including compressed air supply through wire-armored hose with ½ inch diameter, and flow equal to 30m3/h (per 1 connection) - 290 Euros
Internet
Organizational support in accessing the Internet through a private line, with speed up to 100 Mb/s, including 5 Gb of incoming traffic, Ethernet interface - 280 Euros
Safe-keeping of packing materials
Cost of safe-keeping of packing materials through the exhibition work is20 Euros
FORM № 3Should be completed by all the exhibitors and sent by e-mail / Organizing committee: Office 37, Bld. 537/3, VVTs,119, Pr-t Mira, Moscow, 129223,
E-mail:
Website:
Теl/Fax: +7(495) 234-50-15; +7(495) 234-52-68; +7(495)748-34-48
EHXIBITION CATALOGUE INFORMATION FORM
The information is accepted only in electronic version. The deadline is September16, 2011.
Please list me alphabetically under / Booth №Company Name:
Address:
Zip code: / Сountry:
Phone: / Fax:
E-mail: / Website:
Description of product and/or services
(90 words)
The publisher has the right to edit the information without notification
The additional information is placed in the catalogue agreed with the Trade Show Administration
LOGO PLACEMENT: 50 Euros* The logos are accepted in electronic version in vector formats: Adobe Illustrator (up to CS4), CDR (10 version), and also in TIFF format (natural size with the resolution not less than 300 dpi)
Contact person ______Phone ______Fax______
Full name, position of the authorized person______
Authorized by:______Date «_____»______20__
(signature)
FORM № 3.1Should be completed by all the exhibitors and sent by e-mail / Organizing committee: Office 37, Bld. 537/3, VVTs,119, Pr-t Mira, Moscow, 129223,
E-mail:
Website:
Теl/Fax: +7(495) 234-50-15; +7(495) 234-52-68; +7(495)748-34-48
EXHIBITION CATALOGUE ADVERTISEMENT FORM
Please complete and return BEFORE September 16,2011
Company ______
______
Country ______Address______
Phone______Fax ______
E-mail______Website______
Pavilion______Hall______Booth______
№ / Advertisement service / Cost( in Euros) / Mark the position1 / Advertisement block placement 1 page in the catalogue / 230
2 / Advertisement block placement 1 page on the third page of the catalogue’s cover / 500
3 / Placement of the double page advertisement block in the catalogue / 430
4 / Logo placement in the catalogue / 50
Technical requirements of the layouts:
All the materials for the advertisement are accepted ready in electronic version or on electronic carriers, in the following formats: EPS, TIFF, AI (up to CS4 version). All fonts must be converted into curves. Color mode: SMUK, resolution: 300 dpi. If you order according to par. 1 or 3 provide a trimmed size - 5 mm on each side.
Contact person ______Phone ______Fax______
Full name, position of the authorized person______
Authorized by:______Date «_____»______20___
(signature)
FORM № 4It is completed when the advertisement is ordered
PLEASE PRINT OR TYPE / Organizing committee: Office 37, Bld. 537/3, VVTs,119, Pr-t Mira, Moscow, 129223,
E-mail:
Website:
Теl/Fax: +7(495) 234-50-15; +7(495) 234-52-68; +7(495)748-34-48
ADVERTISEMENT-AT-THE-EXHIBITION FORM
Deadline is September 20, 2011
Advertisement service / Price: (Euros) / Order size: / CommentsRent of the place for Exhibitor’s advertising medium at the Exhibition Hall balconies* / 70 Euros per 1 sq.m. / Size and sort of advertising medium:
Rent of the place for Exhibitor’ advertising medium on the ceiling constructions of the Exhibition Hall* / 100 Euros per 1 point / Size and weight of the construction:
Placement of Advertising holders on the floor of the Exhibition Hall / 42 Euros per 1 sq.m. / Size of Advert holder:
Audio advertising / 10 Euros per 1 min. / Longevity of the message, number of replays
Video advertising on the Organizer’s plasma panels** / 75 Euros per 3 min.
Making a presentation at the “round table” (according to the topic) / 130 Euros per 15 min.
Promoters’ working in the Exhibition area*** / 200 Euros per 3 days
Holding presentations, workshops, promotion activities at the Exhibition Hall / Ask the Organizers about the details
*Not including the mounting cost
** Frequency of replays is not lesser than 10 times a day
*** Not more than 2 persons. A right to change areas of promo-actions are left to the Organizer
Contact person ______Phone______
Full name, position of the authorized person______
Authorized by______Date “ ” ______20____
FORM № 5It is completed by all the exhibitors / Organizing committee: Office 37, Bld. 537/3, VVTs,119, Pr-t Mira, Moscow, 129223,
E-mail:
Website:
Теl/Fax: +7(495) 234-50-15; +7(495) 234-52-68; +7(495)748-34-48
EXHIBITORS BADGE FORM
COMPANY: / BOOTH No:АDDRESS:
PHONE: /
FAX:
Е-mail: /
Website
Deadline is September 01, 2011