AZNA Chapter 30 Board Meeting

Meeting Minutes

October 20, 2015

Conference Call Present:

/ Kathy Wruk, President; Crystal Jenkins, Vice President, Lynn Untermeyer, Treasurer; Kerry Gerle, Secretary; Debbie Kohm, Director and Maureen Buhl, Director

Next board meeting:

/ TBD

I.  Announcements

The AzNA Chapter 30 board meeting convened at 7:30 p.m. on a Conference Call with six board members present led by President Kathy Wruk. Clarification of minutes regarding the fees at the Biennial Conference for the basket raffle fee of $172.50 and center pieces fee of $46.50 was to offset the $400 AzNA fee for retreat registration. Thank you Kathy for the beautiful centerpieces you designed for the conference. Motion made by Lynn Untermeyer to approve minutes from board meeting on August 12, 2015. Seconded by Maureen Buhl, Motion carried.

II.  Discussion

Treasurer’s Report:

Review of treasurer report by Lynn Untermeyer with financial updates. The budget for 2015 is $8, 750.00. Current bank balance is $9,363.81 and $7,114.93 in a Certificate of Deposit. Vino was given a deposit of $150.00 for the painting night for the retreat. Lynn Untermeyer contacted Bank of America to discuss options for better interest return. Options include CD’s from 0.03 to 0.07% Board discussed High Risk Stocks need minimum of $5,000.00 discussed option of moving $2,000.00 into checking . Motion by Kathy Wruk to keep $5,000.00 in the CD for emergency funds to secure for higher interest rate. Seconded by Lynn Untermeyer, Motion carried. Projected 2015 budget was reviewed by board and discussed adjustments that were made. Reviewed Budgeted versus actual expenses and said we should be on track to meet our budgeted expenses.

Update on Renewal Retreat for Nurses:

Kathy led update on retreat we are fully booked with 25 attendees (10 AzNA members). Financial statement attached. 19 rooms are available at the Franciscan Retreat Center. Kelly has two photographers coming to take professional photos throughout the retreat. Massage Therapist and MSN-L, RN Roxanne Nordechi will be giving massages to participants on Saturday during break times. Discussion to have tickets and sign in sheets was addressed. Lynn stated she had picked up affirmation bags, notecards, and markers. Swag bags we decided to make 30 bags items received for bags: Aribonne vegan protein and hand cream from Kelly, Rodan and Fields skin care samples and nutrient oils, lip balm from Lynn, Bath salts, bags and essential oils from Kerry. All the printing costs will be covered by AzNA. Helene Neville and her partner Lisa will be coming to town as a guest speaker for the retreat. Motion by Lynn to cover meals for Photographers, Roxanne, and speakers. Seconded by Maureen, Motion carried. We will be giving all the speakers a Swag Bag and card from AzNA. Set up will begin at 1 pm on Friday with setting up entire retreat. Sign in sheets, decorate, organize room, and unload cars. Determine responsibilities at the retreat. Ask participants how they heard about retreat for future marketing, check over evaluations soon after event. Kathy Wruk will contact the other chapter presidents to see about sponsorships for their members.

President’s Report:

Meeting AzNa we currently have 80,000 nurses in Arizona with only 2,200 members in the AzNA. Hilton/ ANA group meeting discounted rates will check out for potential future events or retreats. AzNA has a new logo, strategic plan, and ANA mentor program.

Scholarship Awards:

Maureen, Lynn and Kathy scored applications and recommend $500 to be awarded this spring semester to Nicole Burca DNP, Pauline Senra MSN, and Olivia Sitton BSN nursing students. Kathy motioned to accept 3 chosen scholarship award winners. Seconded by Maureen Buhl, Motion carried.

By-Laws Revision:

Crystal has By-Law revised and Kathy submitted to By-Laws committee for input. NO By-Laws were presented at the Biennial convention as there was not a members meeting. Discussed Board meetings and if we should include annual members meeting in By-Laws.

Consent to Serve:

It is time to transition Board terms to biannual. Kathy will send out a request for consents for the following positions Vice President, Treasurer and Director. Then next year we will request consents for the President and Secretary and Director. Request will be sent out in November for the 3 open positions then voting in November and new board members will be a announced in December.Those elected will begin their new positions January 1, 2016.

Social Event:

Ideas discussed with board members to engage participation with the members included Comedy Club at the Tempe Improv, Happy Hour to recognize members 20 years or longer, or dinner theater. Motion by Maureen to host a Happy Hour Event to recognize 20 year members providing appetizers and one free cocktail. Seconded by Lynn, Motion carried. Kathy Wruk will be checking out venues and further discussions among the board as she learns more what is available in the East Valley area.

Other:

Nothing additional was discussed by the board.

Meetings: Next members meeting TBD.

Adjournment: The meeting adjourned at 18:42 p.m.

The minutes are submitted respectfully by Kerry Gerle, Secretary of Chapter 30.