Young People Are the Life Force of Pegasus

Young people are the life force of Pegasus.

From our theatre base in the heart of east Oxford we provide the inspiration for journeys filled with creative opportunity, aspiration and imagination. Through listening and responding to the needs, ideas and energy of all those who find a home within it, Pegasus is a pioneering force creating the present, challenging and changing the future and making an enduring impact on the vitality of the performing arts locally, regionally and nationally.

Pegasus has an excellent track-record of creating inspiring and high quality projects which engage children and young people from a diverse range of ethnic, social and economic backgrounds. We actively reach out, through our inclusion programme, to those who are most excluded and vulnerable within society. The depth of our approach means the impact of what we achieve through our work is far-reaching and long-lasting. Our programme of activity integrates our creative learning opportunities, with the work we produce and the work we bring to Pegasus for children and young people to experience.

We believe passionately that young people are the change-makers of the future and our planning process places their voice and decision making at the heart of the organisation.

Pegasus Theatre Trust is a company limited by guarantee and a registered charity, governed by a Board of Trustees. We are an Arts Council, England National Portfolio Organisation and also receive regular funding from Oxford City Council. Income in the 16/17 financial year was over £800,000 generated through a mix of grants, ticket sales, trading activity, donations and sponsorship.

The application form and recruitment monitoring form are included in this document (page 5 onwards)

The application form is an important part of the selection process. To ensure fairness to all applicants any decision to short list you for interview will be based solely on the information you supply on your application form. Ensure you read the job description and selection criteria before you start to complete the form. It is important you give as much information as relevant regarding why you wish to apply and what makes you a suitable applicant. Applications in the form of CVs will not be considered: please do not attach CV, references or educational certificates to your application form.

If you have any difficulty completing this form please do let us know and we will arrange an alternative means of application with you. Completed applications should be emailed to or can be posted, with the recruitment monitoring form, to: Recruitment, Pegasus Theatre, Magdalen Road, Oxford, OX4 1RE.

Closing date for applications is: 5pm Thursday 16th November

Interviews will be held on: Monday 27th November

Participation Co-ordinator

Job Purpose

The Participation Co-ordinator is a key position reporting to the Artistic Director (Joint CEO), responsible for the co-ordination of our creative learning opportunities and supporting the engagement of young people with our programme of activity. The role supports the development, implementation and monitoring of Pegasus’s business planning in order to achieve our artistic ambitions and business objectives.

Key Objectives:

·  Coordinate the delivery of high quality creative learning opportunities and maximise engagement with our diverse programme by our young participants.

·  Provide pastoral guidance for young participants who require additional support in order to engage with us.

·  Identify and recruit new participants; actively building networks and partnerships that access potential areas for development.

·  Champion the voice and activity of young participants promoting their achievements and encouraging their involvement with Pegasus as change-makers.

Employment Terms

Remuneration: £20,000 -£22,500 pa (starting salary dependant on experience)

Hours: Full time: 37 hours a week

Probationary period 6 months

Annual Leave 25 days holiday plus 8 designated bank holidays per annum (pro rata)

Pension A workplace pension scheme is operated by Pegasus Theatre Trust through NEST with an employer contribution of 3% and an employee contribution of 1%

Organisational Relationship and Accountability

Responsible to: Artistic Director (Joint CEO)

Work closely with: Pegasus has a small core staff team; the post-holder will need to work closely across all staff teams to undertake the duties required

Line management: There are no line management responsibilities associated with this post

Job Description

Principle Duties

Implementation and delivery:

Work with the Artistic Director and Programmes Co-ordinator to plan and schedule the participation activity within our artistic programme which includes formal education, creative learning, work experience, inclusion, schools, community and international outreach projects.

Undertake the effective administration required for delivery of all planned activity including: Supporting the Artistic Director and Executive Director with recruitment of and communication with our exceptional range of freelance tutors, facilitators, assistants and enablers; ensuring courses and activity are arranged, communicated, conducted, monitored, documented and evaluated to a high standard and in a timely manner.

Work with external agencies and key workers regarding referrals of young people to our inclusion programmes; liaising with young people, parents, carers, social services and schools and ensure effective follow up and attendance by young people who require additional support to participate.

Be the key point of contact for freelance tutors, facilitators, assistants and enablers supporting the smooth communication of information and feedback regarding activity, meetings, attendance levels, participants and safeguarding.

Work with the Development Director regarding raising funds for the participation programme, contributing ideas and information where necessary to support applications.

Maintain engagement with Artsmark and Arts Award including contact and support for schools and administering and undertaking as an arts award trained advisor the delivery of arts award accreditation for up to fifty young people across three of our programme strands each year.

Co-ordinate and deliver our ongoing programme of work experience, ensuring inspiring and productive placements for young people and work with the executive team in the development and delivery of other training and apprenticeships as required.

Foster creative and strategic partnerships and networks locally, nationally and internationally which will further the aims and interests of Pegasus and actively promote our participation activity within the local community and wider city

Ensure staff teams are briefed appropriately on participation activity in order to promote an informed understanding across the organisation regarding participation activity and goals.

Monitoring:

Work with the Front of House team to ensure the accurate and consistent capture of Pegasus’s participation data, monitoring the Box Office’s data capture procedures to maintain consistent, clean data and adherence to current Data Protection legislation.

Generate accurate data reports, attendance figures, participant analysis and monitoring which support the development of innovative promotional campaigns, development of activity and accurate reporting to stakeholders.

Development:
Contribute informed, imaginative ideas and solutions to ongoing strategy and business planning discussions in line with the theatre’s policy on inclusive and consultative practice.

Actively contribute to team meetings and undertake relevant development and training opportunities agreed with your line manager for your professional development

General:

To undertake any other duties relevant to this post as reasonably required.

To carry out the duties of this post in accordance with Pegasus Theatre’s policies including; Equal Opportunities, Access, Employment, Health and Safety and Inclusion.

This job description is a guide to the nature of the work required. It is not wholly comprehensive or restrictive. This job description will be reviewed with the post holder annually or at significant points for the organisation.

Selection Criteria

Essential

·  18 months+ previous experience of working with children and young people in an educational, arts or social development context

·  Solid knowledge of policies, legislation and developments within the children and young people’s sector

·  Excellent personal presentation skills with the ability to communicate ideas and information effectively to a wide range of people

·  Demonstrable commitment to working with young people, supporting their development and engaging with them creatively and organisationally

· Imaginative creative skills and a proven ability to problem solve with tact and discretion

·  Attention to detail, with a methodical approach to administrative processes

·  Proven ability to work under pressure to meet targets and deadlines

·  Strong organisational skills and a proven ability to prioritise effectively

·  The ability to work independently and as part of a team

·  Understanding of the local, regional and national education structure and landscape

·  A commitment to equality, diversity and championing opportunities for every child and young person

·  Excellent written, verbal and IT skills

·  Working knowledge of Microsoft Office software

Desirable

·  Previous experience working with children and young people within an arts creative learning environment

·  Previous experience working in a supporting/counselling role with young people.

·  Established networks and relationships within arts education locally or regionally

·  Previous experience of the administration and delivery of Artsmark

·  Knowledge of the possibilities in the use of digital technology in participation

Pegasus Theatre -Application Form

(Private and confidential)

Application for the position of:

Please read the job description and selection criteria before you complete this application form. Type or complete in black ink and ensure you are happy with the format/print preview before you send it in.

First name(s): / Address:
Surname:
Email: / Contact Tel/Mobile:

Employment History:

Please list starting with your current or most recent employer. Do not attach CV.

Employer: name / address
Dates of employment / Position held & main duties/responsibilities / Reason for leaving
& salary on leaving

Education:

Please give details of formal education undertaken

School/College/University
& Dates attended / Qualifications obtained, exams passed or current studies
(with grades)

Vocational, professional or other relevant training & qualifications:

Please give details of qualifications obtained by examination, membership of professional bodies, and vocational or other relevant training.

Professional Body /Training undertaken / Date

Reason for applying:

Please take this opportunity to tell us why your skills experience and knowledge fit this role with particular reference to the essential and desirable criteria. (No more than 2500 words)

Referees:

Please give details of two referees. If you are (or have recently been) employed, one should normally be your current (or last) employer.

Name: Title:
Address:
Telephone Number:
Email address:
Relationship:
May we contact this referee at any point in the recruitment process? Y / N
Name: Title:
Address:
Telephone Number:
Email address:
Relationship:
May we contact this referee at any point in the recruitment process? Y / N

Additional information:

If appointed, when could you start? (Please give period of notice in your present post if applicable):

Are you related to any member of the Pegasus staff team or trustees?

Failure to disclose such a relationship will lead to disqualification, as will any canvassing in connection with this appointment.

Disclosure and Barring Service

Please note that all posts at Pegasus Theatre are subject to the regulations relating to persons with substantial access to young people. Consequently, employees will be required to undertake Disclosure and Barring Service (DBS) Enhanced Disclosure, authorising a check on any relevant convictions and cautions. This process is confidential and any post is offered subject to receiving a satisfactory report.

Data Protection Act

I understand that in order to operate its business and to fulfil its legal obligations under the Data Protection Act 1998 Pegasus theatre Trust needs to collect and use certain types of information during the recruitment process. The information I have provided on this application form will be used as part of the recruitment process. I consent to the Company holding such information on file only for as long as it considers necessary to fulfil the purpose for which it was obtained and to process (including disposing and destroying) it in accordance with Data Protection Principles and the other requirements of the Act and any other procedures laid down by the Pegasus for this purpose for time to time.

I certify that the information I have provided on this application form is correct:

Signed: Date:

Pegasus Theatre Trust Recruitment Monitoring Form

Please ensure this section of the form is set as a separate page. Please do not put your name on this form.

Pegasus Theatre Trust Limited is committed to a policy of equality of opportunity in employment and to taking action to avoid discrimination within the organisation. All applicants for employment are considered only on the information given in their application regarding their ability to undertake the role for which they are applying.

This information is used for monitoring purposes only, and this sheet is removed from the application prior to the short-listing process.

Where did you see / hear this post advertised?

Please tick as appropriate:

Gender:

Male  Female  Prefer not to say: 

Age:

0-18  19-24  25-34  35-44  45-54  55-64  65-74  prefer not to say: 

Ethnic background:

Prefer not to say: 

White:

British  Irish  Any other White background (please state)

Asian /Asian British:

Indian  Pakistani  Bangladeshi  Any other Asian background (please state)

Black / Black British:

Caribbean  African  Any other Black background (please state)

Mixed:

White/Black Caribbean  White/Black African  White/Asian

Chinese or other ethnic group:

Chinese 

Any other ethnic group (please state)

Disability (in accordance with the Disability Discrimination Act):

Do you consider yourself to have a disability?* Yes  No  Prefer not to say: 

* Please note:

If you have answered yes to this question you require any arrangements to facilitate an interview please let us know on the page below:

Name:

a) Arrangements if selected for interview

Please indicate whether you would need any of the following arrangements to be made if you were selected for interview:

Interview information on audio tape Induction loop in interview room

Interview information in large print Wheelchair accessible interview space

Car parking space for interview Facility for personal carer assistance

Sign language interpretation or other assistance with communication at interview (please specify exact type of service required)

Other requirements - please give details

Many thanks for taking the time to complete this form.

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