Lr.No.6575/2011/F12/CASH/1 Date:28.12.2011
To
The Project Director (Hsg.),
A.P.State Housing Corpn. Ltd.,
All Districts in the State.
Sir,
Sub:- INDIRAMMA Housing Programme – Revamping of the Existing
Payments System - Release of Payments to Beneficiary Accounts
at District Office – Certain delays taking place in transfer of funds
into Beneficiary Accounts – Instructions – Issued - Reg.
Ref:- This Office letter even No., dated 12.8.2011.
* * *
The attention is invited to reference cited, wherein specific guidelines were issued on implementation of New Payment System w.e.f., 01.09.2011. Time Schedule to get the amount adjusted to the individual accounts of the beneficiaries under the New Payment System is enclosed for ready reference. The Project Directors (Hsg.) are expected to attend the following tasks:
- Approval of payment generated by the Dy.EEs with in two (2) days before 00.00 Hrs to enable the system to generate FTRs.
- Download of FTRs and arrange of cheques and send them to the banks based on the FTRs downloaded within in two (2) days:
one (1) day for preparatory work and
one (1) day for issue of cheques on banks
He should ensure the amount is adjusted to individual accounts of the beneficiaries either on the same day issue of cheque or atleast by next day by the banks. If it is done fast payment can be adjusted within one (1) day, although (2) days are permitted.
It is came to understand that inspite of specific guidelines issued in the reference cited, some of the PDs are not approving the payments forwarded by the Dy.EEs in online within two (2) days. The delay in approval of the payments by the PDs will reflect on time schedule for adjusting of funds to the individual accounts of the beneficiaries. Henceforth, any delay in confirmation & approval of payments by PDs, PDs will be held personally responsible.
Further even after receipt of the funds from the Head Office, delay is taking place in the PDs office in writing the cheques and sending them to banks with in two days for transfer of funds to the individual beneficiary accounts either on the same or atleast by next day by the Bank through Core Banking System (CBS). The revolving fund kept at the disposal of the Project Directors (Hsg.) is expected to be utilized to overcome the delay in inter Bank transfer and clearance of cheques locally and to arrange transfer of funds by the Banks to the individual accounts from out of the balance available which will be recouped subsequently.
Therefore, the Project Directors (Hsg.) are requested to approve the payments as per schedule with in two (2) days and personally monitor to ensure that the cheques are sent to the respective Banks with in two days by downloading the FTR in online. If the delay is noticed in downloading of FTRs and transfer of funds to the individual accounts of the beneficiaries at District level, the PD(H) will be made personally responsible for such lapses.
Further, the PDs (H) should also ensure that the amounts are transferred by the respective banks to the individual Beneficiary Accounts through Core Bank System either on the same day or atleast by next day. At the end of the day the “User” of the concerned Bank shall verify with the Bank Account by using viewing facility and get confirmed that the payments are adjusted to the individual accounts of the beneficiaries without retaining the cheques by the Bank. It should be ensured that Bank Reconciliation is completed on weekly basis by the concerned “User” and the same to be certified by the Manager and Project Director (H). PDs should give clear office orders in this regard fixing responsibility on each “User”.
Please note that PDs should ensure timely payment within 7-10 days of inspection, without any deviation.
Yours faithfully,
Encl : as above Sd/-
Managing Director
Copy to All Collectors
//Attested//
Chief General Manager
Time Schedule to get the amount adjusted to individual accounts of the beneficiaries under re-vamped payment system
Activity to be attended / Responsible Officer / Time Allowed / Day Schedule from Inspection date(0 Days)
- Visit to the colonies and recording the stage of houses in M-Book:
- Check Measuring and updation of the stage in Online.
- Confirmation and Approval of the Payments
- Generation of FTR by CGG
- a) Transfer of funds from Head Office to PD (H)
b) Download of FTRs and issue of cheques on banks
Responsible Officer: PD (H) / (2) Two days / Preparatory work 7th day
Issue of cheques by 8th day
- Transfer of funds by the banks to the individual accounts of the beneficiaries accounts through CBS
Confirmation from Bank about transfer
Responsible Officer: PD(H) / By 10th day
With leverage of one (1) day the payments are expected to reach beneficiary within 10 days from the date of inspection / recording of M-Book by the AE. If it is done fast, payment can be released even in (7) days.
Note: 1. AE is to visit each village in his jurisdiction once in every 15 days as per standing instructions.
2. Three (3) days are permitted for check measuring and stage updation by the Dy.EEs with a view to provide ample time for field inspections by the Dy.EEs to check measure and ensure the correct stage is updated in online.
3. Two (2) days are permitted for approval of the payments by the PD (H) to enable them to get re-verified the payments with EEs and Dy.EEs, if necessary and to approve the satisfied payments only.