AMELIA PARK NEIGHBORHOOD ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
DECEMBER 14, 2015
A Board of Directors Meeting of the Amelia Park Neighborhood Association, Inc. (APNA) was held this day in The Social Hall, Holy Trinity Anglican Church, 1830 Lake Park Drive, Fernandina Beach, Florida.
BOARD MEMBERS PRESENT AMELIA ISLAND MANAGEMENT
Karl Ashley, President Peter Mallory, Community Association Manager
Jean DesBarres, Secretary Tommy Peters, Administrative Assistant
Beverly Combs, Vice President
Jim Higginbotham, Director OWNERS PRESENT
Patti Clifford, Treasurer On file at Amelia Island Management
David Cultice, Director
Raymond Mooney, Director
OPEN FORUM FOR RESIDENT Q&A
Residents had questions/comments regarding:
· Owner Jack Stumpff expressed concerns regarding the financial reporting terminology that is being used and would like the Board to look into using the FASB 117 model. The Board expressed that it will look into this matter further.
· Some owners expressed their desire that the Montessori site be reserved for residential use.
CALL TO ORDER
Notice of the meeting was emailed to the Board on November 13, 2015 and posted on property, which is in accordance with the Documents of the Association. There were seven (7) Board members present in person, which represented a quorum. President Karl Ashley called the meeting to order at 4:00 p.m. and called the roll of the Board members.
APPROVAL OF MINUTES - JEAN DESBARRES
· Beverly Combs moved to approve Draft 4 of the October 19, 2015 Board of Directors meeting. Patti Clifford seconded. The motion passed unanimously.
· Beverly Combs moved to approve Draft 1 of the November 16, 2015 Board of Directors meeting. Patti Clifford seconded. The motion passed unanimously.
BUDGET AND FINANCE - PATTI CLIFFORD
Amelia Park Neighborhood Association
Treasurer's Report –November 2015
Submitted by Patti Clifford
Beverly Combs moved to approve the amended October 2015 financials. David Cultice seconded. The motion passed unanimously.
The November 2015 financials were not ready and will be presented at the January 2016 Board of Directors Meeting.
Raymond Mooney added that Associations can get a refund from the sales tax that was paid on the electric bill. Patti Clifford offered to look into this issue further as well as following up on other utilities that might offer a similar refund. They asked Peter Mallory and Amelia Island Management to check into it as well.
Patti Clifford moved to acquire information from Denise Roberts Scheffer regarding whether or not the Association is using proper reporting terminology according to the Florida Statute. The Board also elected to request whether or not the Association should be using the FASB 117 model, as well as requesting whether or not the Association should have a “Reserves” category in the Budget in place of the line item titled “Retained Earnings”. Beverly Combs amended that a computational review should be done at the end of the year. Jean DesBarres seconded. The motion passed unanimously.
COMMUNITY ASSOCIATION MANAGER’S REPORT - PETER MALLORY
Peter Mallory presented his report to the Board and owners present. Copy of report is attached to the minutes.
ARB REPORT - RUSTY FOOTLIK
Rusty Footlik-
· There are 3 homes currently under construction.
· There 4 homes under review and will start construction in the next couple months.
· There are between 20 and 25 lots left (excluding Wells Fargo owned lots) available for development.
PARB- Peter Newland
No report was given.
The Board and homeowners present thanked Bobbi Newland and Karelyn Lotz for their involvement in the Holiday Party and for the wonderful job they did in putting it together.
GREEN SPACE/LANDSCAPE - BEVERLY COMBS
Beverly Combs reported the following:
· Irrigation at island on 15th St. & North Park Ave.
Patti Clifford moved to re-connect and fix the damaged irrigation line at the island on 15th Street and North Park Avenue, not to exceed $1,000 payable to Jack & Bore. Jean DesBarres seconded. The motion passed unanimously.
· Tree Trimming: there is a half a day scheduled for January 7, 2016
· Lawn at Town Square: reported on the condition of the Town Square grassy area and stated that TrimAll has done and will continue to do some work on the walking surface.
· Update on irrigation development on the installed islands on 15th St.
· Johnny Page has finalized 6 of the 8 homes that agreed to have their irrigation system used to water the islands. However, 1 owner did not agree and will not participate.
HARDSCAPE - JIM HIGGINBOTHAM
Jim Higginbotham reported the following:
· December 7th meeting with new City Manager Dale Martin:
-The City Manager was helpful and agreed to lower the speed limit and set up speed limit signs throughout the Association. Contract with the garbage company is almost up (in 2 months). The city will be renegotiating a contract and will look to change the garbage trucks that service the alleyways.
· Rusty Footlik reported that he will talk to the contractors about the illegal parking that is taking place. He will ask the contractors to put up “loading and unloading signs”.
OLD BUSINESS – KARL ASHLEY
· Nominating Committee report- Patti Clifford
· Annual Meeting Packet Mail out:
a) A notice to register for the online forum will be sent out in the Annual Membership meeting packet.
NEW BUSINESS
· The MacArthur YMCA athletic field sale was declined as a result of deed restrictions.
· The Wells Fargo rezoned parcels are now under contract with Wood Development Co.
· Montessori School parcel- rezoning for home sites. Discussion ensued regarding the various options for the parcel. The Board plans to announce at the January 2016 Annual Membership meeting the possibility of a town hall/workshop meeting date to help inform owners of the various projects that could take place on this property.
GOVERNANCE
Nothing was discussed.
NEXT MEETING
· The next regular Board of Directors meeting is Monday January 18, 2016 at 4:00 p.m.
· The Annual Membership meeting is Monday January 25, 2016 at 7:00 p.m.
ADJOURNMENT
Beverly Combs moved to adjourn the meeting. Jim Higginbotham seconded. The motion passed unanimously.
After the Board agreed that no further business will be discussed. The meeting was adjourned at 5:48 p.m.
Respectfully Submitted,
Jean DesBarres
Jean DesBarres, Secretary
JDB/tp
3