/ Event Location Recce Checklist
Outdoor Venues (Form 2)

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ITEM / NOTES
Audience Profile
What is the expected number of people attending the event? / yn
What is the age range of the audience? / yn
What is the expected behaviour of the audience (can previous information be sought)? / yn
Is the venue suitable for persons with disabilities? Complete Form 6 / yn
Suitability Of The Venue
Is the site large enough to cope with the production infrastructure and backstage requirements including hospitality and welfare? / yn
What is the estimated maximum capacity of people who can attend the event, when all facilities and services have been provided at the site? / yn
Will the noise generated pose a nuisance to residents or neighbouring venues? / yn
Geographical Location
Proximity to hospitals and emergency facilities
Will the site offer adequate public transport links? / yn
Are there major roads within the vicinity of the site? / yn
Landscape
Are there slopes, divots or embankments? / yn
Is there flammable foliage or woodland in the area? / yn
Are there any overhead power lines/ cables? / yn
Will adequate sightlines be provided, (no obstructions in view of the stage)? / yn
Are there any water features at the site? / yn
Will the landscape hinder audience control? / yn
Where does the sun set in relation to where the stage will be sited? / yn
Can suitable observation points be arranged if required? / yn
Ground Conditions
Can the ground adequately support the loads of vehicles and stages (are there any concealed pits etc)? / yn
Venue Access/Egress
Can suitable access be arranged to transport the stage and associated infrastructure to the site? / yn
Can suitable access be arranged for the production? / yn
Can suitable access be arranged for artists to gain entry to the stage when there is a public presence? / yn
Is adequate parking available for the production requirements? / yn
Is adequate parking available to the public? / yn
Will access and egress to the site pose difficulties for disabled persons? / yn
Emergency Evacuation
Are there suitable numbers of exits to the site for the expected number of people? / yn
Does the site afford the safe means of moving the expected number of people to safe areas in the event of an emergency? / yn
Emergency Services Requirements
Are there adequate parking arrangements for emergency services vehicles? / yn
Can satisfactory transport routes be allocated in the site design for emergency vehicles? / yn
Will fire appliances be able to access
all parts of the site and be able to reach within 50 metres of any structure? / yn
Will the site be sufficient for the number of first aid/ rendezvous points/ information points required for the expected number of people? / yn
Utilities
Does the site provide a suitable power supply
(If so please request a copy of the 5 yearly inspection certificate for electrical installations? / yn
Does the site provide suitable drainage for waste? / yn
Does the site provide a suitable water supply? / yn
Other
yn
yn
yn

Privacy Notice

Personal information collected for the purposes of [this checklist] will be used to identify [those at risk, and those involved in controlling risk, from this or similar activities and to fulfil the BBC’s obligations under Health and Safety policy and legislation]. It will be retained for up to [6][1] years after [the expiry of the activity]. It may be shared with other organisations, including our agents and contractors, with whom [the risk or the control of risk is shared].

1

Safety Event Outdoor Location Reece Checklist 8th March 2012

[1] Advisable to check the Corporate Retention Schedule for the appropriate retention period