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Executive Committee1
Meeting Minutes
January 26, 2000
EXECUTIVE COMMITTEE MINUTES
Wednesday, January 26, 2000
MEMBERS: / PRESENT:B. Smith, Chair / B. Smith
R. Rosenberger, Vice-Chair / R. Rosenberger
L. Langley / L. Langley
B. Mason / B. Mason
M. Phair / M. Phair
ALSO IN ATTENDANCE:
Councillor B. Anderson.*
Councillor A. Bolstad.*
Councillor T. Cavanagh.*
Councillor L. Chahley.*
Councillor R. Noce.*
Councillor J. Taylor.*
B.E. Thom, Q.C., City Manager.
E.L. Britton, Office of the City Clerk.
* Attended part of the meeting.
A.1.CALL TO ORDER
Mayor B. Smith called the meeting to order at 9:30 a.m.
Councillors A. Bolstad and R. Noce were in attendance.
A.2.ADOPTION OF AGENDA
MOVED L. Langley:
That the Executive Committee Agenda for the January 26, 2000 meeting be adopted with the addition of the following items:
E.2.f.CLetter dated September 1, 1999 to Council re: Tax Assessment from Charles and Linda Illerbrun.
E.2.g.CRTC Application for Interim Access in Toronto (In Private).
AMENDMENT MOVED M. Phair:
That the Committee meet in private at 11:30 a.m.
carried
FOR THE AMENDMENT:B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
MOTION OF ITEM A.2, AS AMENDED, put:
- That the Executive Committee Agenda for the January 26, 2000 meeting be adopted with the addition of the following items:
E.2.f.CLetter dated September 1, 1999 to Council re: Tax Assessment from Charles and Linda Illerbrun.
E.2.g.CRTC Application for Interim Access in Toronto (In Private).
2.That the Committee meet in private at 11:30 a.m.
carried
FOR THE MOTION
AS AMENDED:B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
A.3.ADOPTION OF MINUTES
MOVED M. Phair:
That the Minutes of the January 12, 2000 Executive Committee Meeting be adopted.
carried
FOR THE MOTION:B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS
MOVED M. Phair:
That items D.2.a., D.2.b., D.2.c., D.2.d., D.2.e., E.2.a., E.2.b., E.2.d. C., E.2.f. C., E.4.a., E.4.b., E.4.c., E.4.d., E.4.e., E.4.f. C., E.4.g. C., E.5.a. C and E.2.e. C (In Private) be exempted for debate; and
E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS
E.2.CORPORATE SERVICES DEPARTMENT
E.2.c.Open Tenders $1,000,000 or Greater (Inclusive of GST) and Request to Hire Consultants where Estimates are $250,000 or Greater (Inclusive of GST) as at January 7, 2000.
That the January 7, 2000 Corporate Services Department report be received for information. / Corporate Svcs.E.5.OTHER REPORTS
E.5.b. CEdmonton Aboriginal Urban Affairs Committee Appointments.
That the Executive Committee recommend to City Council:
That the January 18, 2000 Corporate Services Department report remain in private until approved by City Council. [Sections 15(1) and 16(1) Freedom of Information and Protection of Privacy Act].
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
E.4.PLANNING AND DEVELOPMENT DEPARTMENT.
E.4.c.Resolution of Dispute Relating to the Clareview Town Centre.
MOVED R. Rosenberger:
That item E.4.c. be dealt with now.
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
MOVED M. Phair:
That the November 23, 1999 Planning and Development Department report be postponed until the February 9, 2000 Executive Committee meeting. / Planning & Dev.Due:Feb. 9, 2000
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
B.3.DECISION TO HEAR AND TIME SPECIFICS
MOVED M. Phair:
That the Executive Committee hear from the following delegations:
D.2.e.Hangars at the City Centre Airport (M. Phair).
Thomas Hinderks, Edmonton Aviation Heritage Society.
Ralph Henderson, Alberta Aviation Museum Association.
Alex Richards, #700 Wing, Air Force Association of Canada.
E.4.d.Major Community Planning/Redevelopment Issues.
John Reilly, Community Action Project.
carried
FOR THE MOTION:B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
D.ADMINISTRATIVE INQUIRIES AND RESPONSES
D.2.REPORTS ON ADMINISTRATIVE INQUIRIES
D.2.a.Water Utility (B. Mason).
MOVED B. Mason:
That the December 16, 1999 Corporate Services Department report be postponed until the February 9, 2000 Executive Committee meeting. / Corporate Svcs.Due:Feb. 9, 2000
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
D.2.b.Suburban Development (B. Mason).
MOVED B. Mason:
That the November 25, 1999 Planning and Development Department report be postponed until the February 9, 2000 Executive Committee meeting. / Planning & Dev.Due:Feb. 9, 2000
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
D.2.c.Advisory Boards (B. Mason).
MOVED B. Mason:
That the January 7, 2000 Corporate Services Department report be postponed until the February 9, 2000 Executive Committee meeting. / Corporate Svcs.Due:Feb. 9, 2000
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
MOVED B. Mason:
That items D.2.e. and E.4.d. be dealt with as the first items on the agenda after the 10:00 a.m. time specific items.
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
D.2.d.Staffing at the Emergency Response Department (B. Smith).
B.E. Thom, Q.C., City Manager, answered the Committee’s questions.
MOVED R. Rosenberger:
That the January 26, 2000 Emergency Response Department report be received for information. / Emergency Responsecarried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS.
E.2.CORPORATE SERVICES DEPARTMENT.
E.2.a.City of Edmonton's Out-of-School Care Program.
A.B. Maurer, General Manager, and R. Garvey, Chief Financial Officer, Corporate Services Department, answered the Committee’s questions.
MOVED M. Phair:
That the November 18, 1999 Corporate Services Department report be received for information. / Corporate Svcs.carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
MOVED M. Phair:
That the Committee recess until 10:00 a.m.
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
The Committee recessed at 9:54 a.m.
The Committee reconvened at 10:07 a.m.
E.4.PLANNING AND DEVELOPMENT DEPARTMENT
E.4.b.Edmonton: A Smart City Initiative Proposal.
R. Caldwell, Planning and Development Department; and J. Edwards, President and CEO, Economic Development Edmonton; and A. Masson, EPCOR, made a presentation and answered the Committee’s questions.
MOVED B. Mason:
That Economic Development Edmonton (EDE), in consultation with the Smart City Committees and the City Administration, prepare a report to come back to City Council through the Executive Committee, which will outline a proposal for programs, staff resources, and promotional material and the strategic plan with respect to the Smart City Initiative. / EDEPlanning & Dev.
Due:Apr. 5, 2000
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
E.4.a.Edmonton: A Smart City.
MOVED M. Phair:
That the November 4, 1999 Planning and Development Department/Economic Development Edmonton report be received for information. / Planning & Dev.EDE
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
D.ADMINISTRATIVE INQUIRIES AND RESPONSES
D.2.REPORTS ON ADMINISTRATIVE INQUIRIES
D.2.e.CHangars at the City Centre Airport (M. Phair).
MOVED M. Phair:
That item D.2.e. be made a debatable item to allow action motions to be made in response to the content of the report.
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
B. Duncan, General Manager, Planning and Development Department, answered the Committee’s questions.
T. Hinderks, Edmonton Aviation Heritage Society; R. Henderson, Alberta Aviation Museum Association; and A. Richards, #700 Wing, Air Force Association of Canada, made presentations and answered the Committee’s questions.
Councillor B. Anderson entered the meeting.
C. St. Dennis, Corporate Services Department (Law), answered the Committee’s questions.
MOVED B. Smith:
That the Executive Committee recommend to City Council:
- That the Planning and Development Department advise the Provincial Government that City Council supports the designation of Hangar #14 as a Provincial Historic Resource, and undertake steps to facilitate the designation of Hangar #14 as a Provincial Historic Resource.
- That the Planning and Development Department bring forward bylaws and documents to have Hangar #14 designated as a Municipal Historic Resource.
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
MOVED R. Rosenberger:
That the Committee meet in private.
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
The Committee met in private at 11:35 a.m.
MOVED M. Phair:
That the Committee meet in public.
carried
FOR THE MOTION: L. Langley, B. Mason, M. Phair, R. Rosenberger.
ABSENT:B. Smith.
The Committee met in public at 1:45 p.m. Mayor B. Smith was absent. Councillor R. Rosenberger presided.
Councillors L. Chahley, A. Bolstad and J. Taylor and B. Anderson were in attendance.
E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS
E.2.CORPORATE SERVICES DEPARTMENT
E.2.e.CResponse to Provincial Government Capping of the Education Property Taxes.
MOVED M. Phair:
That item E.2.e. C be added to the agenda.
carried
FOR THE MOTION: L. Langley, B. Mason, M. Phair, R. Rosenberger.
ABSENT:B. Smith.
MOVED J. Taylor - T. Cavanagh (made at the January 18, 2000 City Council meeting)
- That the Administration prepare a letter for the Mayor's signature to the Minister of Municipal Affairs, with copies to the Premier and the Alberta Urban Municipalities Association:
a)commenting on our meeting with the Minister;
b)very strongly expressing our concerns about, but not limited to:
i)the input process; and
ii)the fair market value implications of the Province's process;
c)and asking if a final decision has been made.
That the Administration prepare a simple document which could be used to inform the public about the tax changes in Edmonton and highlights the municipal tax changes and the provincial school tax changes.
That the Administration review the legal options available regarding the Province's process.
A.B. Maurer, General Manager; D. Fisher (Law) and S. Dilworth, Corporate Services Department, answered the Committee’s questions.
Mayor B. Smith entered the meeting.
Councillor R. Rosenberger vacated the Chair and Mayor B. Smith presided.
MOVED R. Rosenberger:
That this item be referred back to the Administration to provide an updated report on this issue and how it affects the City of Edmonton.The report to come back to the February 1, 2000 City Council meeting. / Corporate Svcs.
Due: Feb. 1, 2000 Council Meeting.
carried
FOR THE MOTION: B. Smith; L. Langley, M. Phair, R. Rosenberger.
ABSENT:B. Mason.
E.2.d.CCity of Edmonton Concerns with Changes in the Alberta School Foundation Fund (ASFF) Refund Policy.
MOTION ON THE FLOOR AT CITY COUNCIL:
MOVED J. Taylor – M. Phair (Made at the January 18, 2000 City Council meeting)
That the Mayor send a letter to Alberta Municipal Affairs requesting a response to our concerns about the changes made to the Alberta School Foundation Fund (ASFF) refund policy for assessment losses (Attachment 1 of the December 8, 1999 Corporate Services Department report).
S. Dilworth and D. Fisher (Law), Corporate Services Department, answered the Committee’s questions.
Councillor T. Cavanagh entered the meeting.
MOVED M. Phair:
That the Executive Committee recommend to City Council:
That the Motion on the Floor be passed.
That the Mayor send a letter to Mayor A. Duerr, City of Calgary, explaining the City’s action regarding the Alberta School Foundation Fund (ASFF) Refund Policy and send a copy of the City’s letter to Alberta Municipal Affairs to Calgary.
That the Mayor send a letter to other appropriate organizations explaining the City’s action regarding the Alberta School Foundation Fund (ASFF) Refund Policy and that the City advocates all refunds be honoured with no deductible.
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
E.2.b.Quarterly Report on 2001 World Championships in Athletics and the World Triathlon 2001 to December 31, 1999.
A.B. Maurer, General Manager, Corporate Services Department, made a presentation and answered the Committee’s questions.
MOVED M. Phair:
That the December 21, 1999 Corporate Services/Community Services Departments report be received for information. / Corporate Svcs.Community Svcs.
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
E.5.OTHER REPORTS
E.5.a.CLegacy Facilities – 2001 World Championships in Athletics.
A.B. Maurer, General Manager, Corporate Services Department, answered the Committee’s questions.
MOVED M. Phair:
That the Executive Committee recommend to City Council:
That the December 15, 1999 Community Services/Corporate Services Departments report be received for information.
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
E.2.CORPORATE SERVICES DEPARTMENT
E.2.f.CLetter Dated September 1, 1999 to Council re: Tax Assessment from Charles and Linda Illerbrun.
P. Boutin, City Assessor, and R. Tennant, Corporate Services Department, answered the Committee’s questions.
MOVED M. Phair:
That the Executive Committee recommend to City Council:
That the request for a reduction and rebate of property taxes for the years of 1994 through 1997 be denied.
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
E.4.PLANNING AND DEVELOPMENT DEPARTMENT
E.4.d.Major Community Planning/Redevelopment Issues.
R. Caldwell, Planning and Development Department, answered the Committee’s questions.
There was no person present to speak to this item.
MOVED R. Rosenberger:
That the December 8, 1999 Planning and Development Department report and Attachment 1 (the October 12, 1999 Planning and Development Department report) be received for information. / Planning & Dev.carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair, R. Rosenberger.
E.4.e.Future School Sites.
R. Caldwell, Planning and Development Department, answered the Committee’s questions.
MOVED M. Phair:
That the December 17, 1999 Planning and Development Department report be received for information.That the Administration provide a discussion paper with points on the vacant school sites of long standing and how to deal with land for schools in the future for the upcoming meeting with the Edmonton Public School Board. / Planning & Dev.
Due:To Be Determined
carried
FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair.
ABSENT:R. Rosenberger.
E.4.f.CHighway 2 Corridor Design Guidelines.
K. Singh, Planning and Development Department, answered the Committee’s questions.
Mayor B. Smith and Councillor L. Langley requested that this item be forwarded to City Council without a Committee recommendation.
E.4.g.CProgress Report on the Development of the New Zoning Bylaw.
M. Garrett, Planning and Development Department, answered the Committee’s questions.
MOVED R. Rosenberger:
That the Executive Committee recommend to City Council:
That the December 15, 1999 Planning and Development Department report be received for information.
carried
FOR THE MOTION: B. Smith; L. Langley, M. Phair, R. Rosenberger.
ABSENT:B. Mason.
B.URGENT MATTERS - PROTOCOL ITEMS
B.1.a.Engineering Contracts (M. Phair).
On a Point of Privilege, Councillor M. Phair stated that at the last meeting he and others had asked questions concerning engineering contracts. Councillor M. Phair indicated he had received a call from the Auditor General who will be looking into this matter.
N.NOTICES OF MOTION
Mayor B. Smith asked whether there were any Notices of Motion. There were none.
(Sec. 100. B.L. 9999, as amended)
O.ADJOURNMENT
The meeting adjourned at 4:04 p.m.
______
CHAIRCITY CLERK
EXECUTIVE COMMITTEE MINUTES
INDEX TO MINUTES
A.1.CALL TO ORDER......
A.2.ADOPTION OF AGENDA......
A.3.ADOPTION OF MINUTES......
B.1.URGENT MATTERS - PROTOCOL ITEMS
B.1.a.Engineering Contracts (M. Phair)......
B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......
B.3.DECISION TO HEAR AND TIME SPECIFICS......
D.ADMINISTRATIVE INQUIRIES AND RESPONSES
D.2.REPORTS ON ADMINISTRATIVE INQUIRIES
D.2.a.Water Utility (B. Mason)......
D.2.b.Suburban Development (B. Mason)......
D.2.c.Advisory Boards (B. Mason)......
D.2.d.Staffing at the Emergency Response Department (B. Smith)......
D.2.e.C Hangars at the City Centre Airport (M. Phair)......
E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS
E.2.CORPORATE SERVICES DEPARTMENT
E.2.a.City of Edmonton's Out-of-School Care Program......
E.2.b.Quarterly Report on 2001 World Championships in Athletics and the World Triathlon
2001 to December 31, 1999......
E.2.c.Open Tenders $1,000,000 or Greater (Inclusive of GST) and Request to Hire Consultants
where Estimates are $250,000 or Greater (Inclusive of GST) as at January 7, 2000......
E.2.d.CCity of Edmonton Concerns with Changes in the Alberta School Foundation Fund
(ASFF) Refund Policy......
E.2.e.C Response to Provincial Government Capping of the Education Property Taxes......
E.2.f. CLetter Dated September 1, 1999 to Council re: Tax Assessment from Charles and
Linda Illerbrun......
E.2.g.CRTC Application for Interim Access in Toronto (In Private)......
E.4.PLANNING AND DEVELOPMENT DEPARTMENT
E.4.a.Edmonton: A Smart City......
E.4.b.Edmonton: A Smart City Initiative Proposal......
E.4.c.Resolution of Dispute Relating to the Clareview Town Centre......
E.4.d.Major Community Planning/Redevelopment Issues......
E.4.e.Future School Sites......
E.4.f. CHighway 2 Corridor Design Guidelines......
E.4.g.C Progress Report on the Development of the New Zoning Bylaw......
E.5.OTHER REPORTS
E.5.a. C Legacy Facilities – 2001 World Championships in Athletics......
E.5.b. C Edmonton Aboriginal Urban Affairs Committee Appointments......
N.NOTICES OF MOTION......
o.adjourment
______
Executive Committee1
Meeting Minutes
January 26, 2000