MINUTES

SOCIAL SERVICES BOARD

FEBRUARY 2012

Members present:Deb Noffke, Bonnie Olson, Cliff Powers, Rosetta Stern

Members excused: John Gallagher

Others present:Sarah Bartz, Melissa Bezio,Jerry Erdmann, Rick Kane,Kathy Luebke, Bonnie Weyers,Kim Wolfmeyer, Randy Young, Lynnae Zahringer

Location & Time: Lundmark Room at Fellman Center

607 E. Elizabeth Street Shawano, WI

February 1, 2012 (Following 1:30 PM Veterans Comm. Mtg.)

  1. Call to Order: Chairperson Stern called the meeting to order at 1:55pm. It was noted that the meeting notices were properly posted.
  1. Minutes: Bonnie Olson made a motion, seconded by Deb Noffke, to approve the January 4th, 2012meeting minutes. All aye. Motion carried.
  1. Public Comments: Rick Kane discussed a letter received from the State regarding the audit for the Community Options Program. Social Services received a $102 disallowance, which is very good considering this is a multimillion dollar program operation.
  1. Deviations from Posted Agenda: Bonnie Olson made a motion, seconded by Deb Noffke, to deviate from the posted agenda, if necessary. All aye. Motion carried.
  1. Cash and Administrative Vouchers: Vouchers were distributed by Rick Kaneand discussed. The Long Term Support payroll totaled $219,857.88 paid in January 2012 for December 2011. Bonnie Olsonmade a motion, seconded by Cliff Powers, to approve the vouchers. All aye. Motion carried.
  1. Personnel:
  1. Bonnie Olson moved to convene in closed session in accordance with Wis. Stats. 19.85(1)(c) in order to discuss employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Cliff Powers seconded. Stern-aye; Powers-aye; Noffke-aye; Olson-aye.
  1. Bonnie Olson moved to return to open session in accordance with Wis. Stats. 19.85(2) in order to conduct further business. Cliff Powers seconded. Stern-aye; Powers-aye; Noffke-aye; Olson-aye. Deb Noffke moved to request to the Administrative Committee the policy and procedure section regarding pay for performance. Bonnie Olson seconded. All aye. Motion carried.
  1. Pay for Performance-Board discussion regarding pay for performance took place. After further discussion, Rick also addressed a letter from Holly Konitzer, Nutrition Specialist, who had concerns regarding her current wage and the matrix system in place at the present time. Presently she is at the bottom of the matrix after seven years.
  1. Aging and Disability Resource Center of the Wolf River Region: Rick Kane and Kim Wolfmeyer discussed the Aging and Disability Resource Center of the Wolf River Region opened January 9th. Articles went in the newspapers informing the community of this service. People have been calling and also walking in to the ADRC to find out more about possible services.
  1. Family Care Update: Rick Kane discussed the planning process for Family Care will start up again. There has been discussion at the Directors Meetings how there has been so many changes with other programs and the agencies are going to need time to start the planning process and prepare for Family Care implementation.
  1. 2012 Aging Plan Amendment: Bonnie Weyers discussed there has been changes to the Aging Plan due to updated job duties and roles that have taken place and also contracting with Menominee Tribal Transit for transportation services. Due to these changes an amendment is needed. Deb Noffke made a motion to approve the amendment to the 2012 Aging Plan. Bonnie Olson seconded. All aye. Motion carried.
  1. Grand Horizons Community Based Residential Facility Contract: Bonnie Weyers discussed Long Term Support is working with a client that was in the nursing home. However, this client wanted to move to another county. The other county was not able to start funding until February 1st so a contract was entered to cover 11 days remaining in January with Grand Horizons Community Based Residential Facility. After discussion, a motion to approve this contract was made by Rosetta Stern and seconded Bonnie Olson. All aye. Motion carried.
  1. Kinship Care: Lynnae Zahringer reported there are currently 17 volunteer kinship cases, 10 court ordered, and none pending on a wait list.
  1. Youth Aids Status: Lynnae Zahringer reported there are seven youth in continuing foster care and none in corrections.
  1. Economic Support Fraud Contract with ICU: Sarah Bartz discussed Investigative Concepts Unlimited (I.C.U.) will be contracted with for fraud investigation on food share and medical assistance programs. After further discussion, Bonnie Olson made a motion to approve the fraud contract with Investigative Concepts Unlimited Inc. Cliff Powers seconded. All aye. Motion carried.
  1. Economic Support Program Updates: Sarah Bartz reviewed the economic support caseload statistics for the month of December for Shawano County. A review of total cases comparing December 2010 to December 2011 was discussed. The average caseload for an Economic Support Worker doing all types of applications is 748. The Energy Program began its new heating season October 1st and has received 1,494 applications.

Rick Kane and Sarah Bartz discussed changes with caseloads in Economic Support. The caseloads have increased and the workers have a lot more work. Under the discretion of management, the Economic Support workers will be allowed to work up to 45 hours a week to get cases under control. This will be in effect until March 30, 2012 and is subject to change.

  1. Per Diem Approvals: Deb Noffke made a motion, seconded by Cliff Powers to approve the per diem of this meeting, theJanuary 24th Commission on Aging Meeting and also the February 16th City/County Transportation Meeting. All aye. Motion carried.
  1. Training Updates: None.
  1. Any Topics to be Discussed at a Future Meeting: Closed session to complete and discuss the Director’s evaluation and any updates regarding the closed session from this meeting.
  1. March Meeting Date: The next meeting is scheduled for Wednesday, March 7th, 2012 in the Lundmark Room of the Fellman Center, immediately following the Veterans Committee meeting, which is scheduled for 1:30PM.
  1. Tour the Aging and Disability Resource Center of the Wolf River Region: The Committee members toured the Aging and Disability Resource Center located on the Job Center side of the Fellman Center. Kim Wolfmeyer discussed the process and information that can be obtained regarding possible services and resources in the community.
  1. Adjournment: Deb Noffke moved to adjourn the meeting, and Bonnie Olson seconded the motion. All aye. Motion carried. Chairperson Stern declared the meeting adjourned.

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Rosetta Stern, Chair John Gallagher, Secretary