Details:
Job Title / MIS Officer (Part-time)
Department / MIS & Examinations
Name of line manager & title / Director of MIS & Examinations
Salary (point or range) / Up to £9,978.50 per annum
Location/Hours / 18.5 hours per week (Wednesday – Friday)
Disclosure Barring Check Level / Enhanced Disclosure Barring Checks – children and adults
Pension Scheme / Local Government Pension Scheme
Introduction and Job Purpose
This role will play a vital part in achieving the Colleges Mission and Visionas this post will support essential functions of the MIS Team which play a key role in accurate managementof College data.
The post holder will be work with the other college staff to administrate and organise all of the student record information held across the College in accordance with specific regulations and to ensure daily priorities of the MIS Team are met.
Key Accountabilities
  1. Support, at all time, the aims and objectives of Macclesfield College.

  1. To check/monitor online attendance input by Tutors on a daily basis.

  1. To action and change register marks as requested by Tutors.

  1. Respond to enquiries from learners, parents and authorised third parties about enrolment queries and resolve any issues.

  1. To form part of a dedicated enrolment team offering an online enrolment service for students and ID badge production.

  1. To file all student records.

  1. To archive old student records and set up in current year.

  1. To collect and distribute post

  1. To set up courses as instructed by the Director of MIS & Exam/MIS & Reporting Team Leader using course set up plans or course creation forms and produce a code to enable students to be enrolled.

  1. To action any amendments, additions, to course set up ensuring course offer is an accurate reflection of the Curriculum Planning.

  1. To ensure all courses have a timetable and an Official College registers either online or paper, building & updating registers on the system.

  1. To liaise with the Exam section regarding up to date qualification codes, exams and registration fees, assisting with room bookings for exams.

  1. To action all amendments through the MIS inbox, transfers, withdrawals, completions, timetable changes etc…

  1. To liaise with HR when new/old staff, start/leave the college ensuring the system is accurate and up to date.

  1. To rollover all curriculum on the system ready for new academic year, create module templates, quality check learning aim fields and setup new courses or delete any not running in forthcoming year.

  1. To liaise with and support Heads of Faculties/Programme Leaders and Tutors during all data reconciliation exercises, internal and external inspections and audits.

  1. To reconcile registers at the end of the course and stage progress all learners including processing college devised qualification results as reported by Heads of Faculties/Programme Leaders and Tutors.

  1. Work closely within the MIS Team to ensure that actual end dates of students are accurately recorded to assist with achievement data collection.

  1. To liaise with Heads of Faculty, Programme Leaders and Tutors regarding course timetabling, actioning any changes and producing up to date printed timetables for courses and tutors.

  1. To investigate, identify and resolve any course, student, and timetable and register anomalies as identified.

  1. Attend MIS and Examinations Team meetings to ensure that the work flow between the departments is efficient and meets the needs of this essential support service for learners.

  1. To action Learner Records Service database ensuring the correct recording of student details ensuring each learner has a unique learner reference number.

  1. To undertake all aspects of the post in accordance with the College’s Equality and , Health and Safety and Safeguarding policies and schemes.

  1. To comply with the College’s Data Protection policy in relation to the collection, use, storage and disposal of personal and/or sensitive information.

  1. To undertake any other duties as may reasonably be expected, commensurate with grade, both within and, where required, external to the College.

Special Features

Some occasional evening and weekend work may be required
Details:
Job Title / MIS Officer
Department / MIS and Examinations

AF = Application FormQA = Qualification Audit I = Interview T = Task

Qualifications / Desirable / Essential / Assessment Methods(AF/QA/I/T)
5 GCSEs at Grade C or above ( must include Maths and English at minimum of Grade C or nationally recognised equivalent / E / AF /QA
Nationally recognised IT qualification (for example ECDL, ITQ, GCSE or GCE) / D / AF/QA
Skills & Abilities / Desirable / Essential / Assessment Methods
(AF/QA/I/T)
Willing to demonstrate commitment to the demands of the post through regular and punctual attendance. / E / AF/I
Excellent communication and interpersonal skills with all levels of customer. / E / AF/I
Effective use of IT and business resources to support the daily operation of the Examinations Department. / E / AF/I
Ability to prioritise a busy workload to ensure targets and deadlines are met. / E / AF/I
Ability to balance quality assurance with customer focus. / E / AF/I
To be able to show a positive “can do” attitude to work in general and problem solving in particular. / E / AF/I/T
Willing to work flexibly at peak business times. / E / AF/I
Desire to develop and continuously improve systems and practices. / E / AF/I
Experience and Knowledge / Desirable / Essential / Assessment Methods
(AF/QA/I/T)
Team worker with a positive attitude to sharing skills and information. / E / AF/I
Flexible approach to workload in a busy environment. / E / AF/I
Knowledge of Pro-solution in an MIS setting. / D / AF/I
Experience of procedures and policies in Further Education. / D / AF/I
Knowledge of Microsoft Office Suite and experience of applying it effectively in the workplace. / E / AF/I/T
General duties applicable to all staff employed at the College:
All employees have a general duty in law to take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts or omissions. Staff must understand and be committed to the College’s Health and Safety Policy statement and the College’s safety priorities and be aware of his/her contribution to such priorities. All staff are also required to be aware of and comply with the health and safety legislation and other College requirements that are relevant to his/her post.
Duty / Description
A / College policies / To undertake all duties and responsibilities in accordance with College policies, including Equal Opportunities; Data Protection; Health & Safety; Safeguarding; Professional Practice and Quality and Financial regulations. To report any concerns to the appropriate person
B / Training & professional development / To take full responsibility for your personal professional development and training
C / Performance appraisal / To participate in the College Performance Appraisal Development Programme; agree an action plan; and undertake the required training in order to continually update skills and meet the requirements of the College and Departmental Strategic Plans
D / Flexibility / To undertake such other duties as may reasonably be required, commensurate with your role, at your place of work or other College campus or premises
E / Probationary period / Probationary period 40 weeks.
It is the practice of the College to periodically examine employees’ job descriptions and to update them to ensure they relate to the job as then being performed, or to incorporate whatever changes are being proposed. This procedure is jointly conducted by each manager with HR and those working directly to him/her. You are expected to participate fully in such discussion and, in connection with them, to re-write your job description to bring it up-to-date if this is considered necessary or desirable, and to discuss it with your line manager. It is the College’s aim to reach agreement on reasonable changes, but if agreement is not possible the College reserves the right to insist on changes to your job description after consultation with you.
Signed Date
Post Holder
Signed Date
Line Manager

College Mission - ‘Empowerment through learning’