Turtle Lake-Mercer School Board

TurtleLake-MercerSchool Board

RegularMeeting

August 21, 2017

8:00 P.M.

Board Room

1. PresidentBritton called the regularmeeting of the Turtle Lake-Mercer School Board to order at 8:00P.M. in the Board Roomon Monday, August 21,2017. Directors present were:Christensen, Hanson, Freeman,Ruffo, Goven and Wagner via conference call.

Supt.: Shane Sagert

Principal: Sheila Schlafmann

Business Manager: Susan Davis

Guests:Marcus Pratt, Midwest Mechanical Solutions, Kara Smalls

Agenda: Old Business: c) Staff for 2017-18-cc. Drama Advisor

New Business: f) Activity Committee Member

Hanson moved to approve the agenda as amended, Ruffo seconded the motion. Motion Carried.

1. Minutes-Financial Reports-Bills

a)Freeman moved to approve the minutes of the July 26, 2017 regular meeting and the August 8, 2017 special meeting as mailed out, the financial reports and payment of bills as presented, Britton seconded the motion. Motion Carried.

1. Old Business

a)Discussion on the fuel bids received from Harry’s Auto Service of Turtle Lake and Farmers Union of Turtle Lake. Freeman moved to approve the Diesel #1 Bid@ .12 cents off pump price Diesel #2 Bid @ .12 cents off pump price, and Gas Bid @ .10 cents off pump price from Farmers Union of Turtle Lake., Ruffoseconded the motion. Motion Carried.Board was unable to consider the Harry’s Auto Service of Turtle Lake’sbid due to the improper quoting of proposed fuel prices.

b)Discussion on the snow removal bid received from E and E Rentals. Ruffo moved to approve the bid from E and E Rentals at $60.00 per hour when the Bobcat 5850 is used and $45.00 per hour when the Bobcat 5630 is used. Goven seconded the motion. Motion Carried.

c)Staff for 2017-18

aa. Para Professional Update-Hansonmoved to approve a 90% work agreement for Mrs. Arlen Arnold as Para Professional at a salary of $12.00 per hour, Goven

seconded the motion. Motion Carried.

bb. Speech Services Update

aaa. Freeman moved to approve a Speech Services Contract from Presence Learning, Ruffoseconded the motion. Motion Carried.

bbb. Ruffomoved to approve a work agreement forMrs. Tasha Miller as Para Professional at a salary of $12.00 per hour, Hansonseconded the motion. Motion Carried.

cc. Drama Advisor-Hanson moved to approve a work agreement for Chelsea Laswell as Drama Advisor for the one act play, Ruffo seconded the motion. Motion Carried.

d) Buildings and Grounds Committee Update.

Marcus Pratt, Midwest Mechanical Solutions, gave a presentation on a system overview of a new HVAC system to the Board. The main piece of equipment in the HVAC remodel is the Mitsubishi City-Multi Variable Refrigerant Flow (VRF) System. The HVAC system upgrade described in this overview is one of the most energy efficient types of systems in the HVAC market and will improve overall student/teacher comfort and indoor air quality. Maintenance of the system was discussed. Approximate Cost-$450,000.00 – $475,000.00. This project could be done in phases. The Buildings and Grounds Committee will meet Monday,August 28th at 6:00 P.M.to discuss this proposal. Equipment costs are approximately $150,000 and the install will be the remainder. Discussion on other improvement projects that are needed.

e) Request by a Patron to waive Home Schooled Students Policy (FDA).

Ruffo moved to deny the request to waive the Home School Policy (FDA) to allow home school students to attend recess and lunch, Freeman seconded the motion. Motion Carried.

f) Souris Valley Care Center Emergency Preparedness Agreement-Discussion on the role the school will play in the event of an emergency. Britton moved to approve the Souris Valley Care Center Emergency Preparedness Agreement as presented, Hanson seconded the motion. Motion Carried.

g)Approve Amended Faculty and Staff Handbook for the 2017-18 school year-Hanson

moved to approve the amended Faculty and Staff Handbook as presented,Goven seconded the motion. Motion Carried.

1. New Business

a)Transportation Handbook and Committee Report-Committee members gave a report on the meeting that was held on August 14, 2017. Transportation Committee will meet again this Fall.

aa. Discussion on the Transportation Handbook. Britton moved to approve the Transportation Handbookfor the 2017-18 school year as presented,Christensen seconded the motion. Motion Carried.

b)Public Hearing-Mr. Sagert reviewed with the Board the public hearing that will need to be held to consider increasing the property tax levy by 3%. Christensen moved to approve a meeting to consider increasing the 2017 Turtle Lake-Mercer & Sheridan County property tax levy by 3% to be held at the Turtle Lake-Mercer High School Cafeteria at 250 3rd Ave. West, Turtle Lake, ND on Monday, September 18, 2017 @ 6:00 PM. Citizens will have an opportunity to present oral or written comments regarding the property tax levy, Hanson seconded the motion. Motion Carried

c)Annual Certificate of Compliance-Goven moved to approve the Annual Certificate of Compliance as presented, Ruffo seconded the motion. Motion Carried.

d)Early Explorers Pre-K Memorandum of Understanding-Christensen moved to approve the Early Explorers Pre-K Memorandum of Understanding as amended,Freeman seconded the motion. Motion Carried.

e)Use of facilities request-No request received

f)Activity Committee Members-Freeman will not be able to serve on this committee due to work commitments. Christensen was appointed to this committee.

1. Administration Reports:

a)Activities Director

• Football
• 33 football players
• Game @ Drake August 18th
• Volleyball
• 20 volleyball players
• Match @ Surrey August 29th

b)Principal

• Student Registration had a great turn out. As of 8-17-17, we only had 6 families who hadn’t registered. I personally contacted all of them to make arrangements to come and complete registration.
• Staff BBQ- we had 20 people attend.
• Back to School Night, Color Run, and Sophomore Movie Night had a good turn out!
• Current enrollment is 176, excluding homeschool students (9). We had 16 students move this year and 1 new homeschool, 3 new students in grades 1 – 12, and 17 kindergarteners. Last year we graduated 10, so our enrollment is down 7 students this year from last.
• Kindergarten 17
• 1st – 13
• 2nd – 23
• 3rd – 13
• 4th – 10
• 5th – 18
• 6th – 7
• 7th – 9
• 8th – 20
• 9th – 15
• 10th – 11
• 11th – 12
• 12th – 8
• August 16th we had STAR Renaissance Training – data, interpretation, test administration, and Accelerated Reader. We learned lots of new things we can use STAR for!
• August 17th elementary teachers, reading strategist, and title attended Wonders Reading training in Underwood.
• August 17th all paraprofessionals attended MREC training in Underwood to help deal with behaviors, etc.
• 2016 – 2017 Yearbooks are in and can be picked up in the office.
• TLM Early Learning Center- we have 2 students in the paid pre-k slots.
• Platinum Photography will be here September 12th for Fall Portraits.
• September 13th is our first Early Out- Miss Grosz will be providing 2 hours of Mental Health Training.
• Homecoming is the week of September 18th – 22nd in Underwood this year.
• School Retool- at the Innovative Educators Conference this summer I applied to be part of a ND Cohort and was accepted! This begins September 26th in Bismarck. I will know more information soon!

c)Superintendent

• Mill Levy
• Sheridan County Auditor’s Office taxable valuation
• Head Start agreement
• Estimate from Midwest Mechanical Solutions

Next meeting: September 18, 2017 @ 6:00 P.M-Turtle Lake-Mercer Taxpayer’s Public Hearing.

September 18, 2017 @ 7:00 P.M.-Regular School Board Meeting

Meeting adjourned.

Bills Approved:

GENERAL FUND

ADVANCED BUSINESS METHODS1,385.82

AMERICAN WELDING & GAS26.38

AUTO VALUE PARTS STORE13.81

BAUER ELECTRIC1,350.00

BHG INC.238.75

BISMARCK PUBLIC LIBRARY462.54

CABINETS ETC4,170.00

CENTRAL DAKOTA LIBRARY NETWORK281.06

CITY OF TURTLE LAKE457.45

CONNECTING POINT COMPUTER145.00

D&E SUPPLY CO153.04

DISCOUNT MAGAZINE SUBSCRIPTION 166.72

SERVICE INC

DISCOVERY BENEFITS INC84.00

ECKROTH MUSIC CO.1,671.00

EDUTECH EDUCATION TECHNOLOGY 40.00

SERVICES

EXTREME CLEANING350.00

FARMERS UNION OIL CO7.50

HARDWARE HANK577.18

HARLOW'S BUS SALES & SERVICE688.70

HOUGHTON MIFFLIN COMPANY163.37

INNOVATIVE OFFICE SOLUTIONS LLC178.66

J.P. MORGAN3,927.95

JWOOD SPORTS FLOORING2,600.00

LEVEY'S PLUMBING AND HEATING256.00

LYNNE, BRYCE 567.19

MASTER FIRE & SAFETY572.55

MDU207.91

MERCER MACHINE305.00

MM&J ACCOUNTING INC450.00

NASCO2,056.82

ND BUREAU OF CRIMINAL 15.00

INVESTIGATION

ND COUNCIL EDUCATIONAL LEADERS215.00

NORTH DAKOTA FACT FINDING 1,500.00

COMMISSION

ODIN59.35

OTTER TAIL POWER2,347.22

PEARSON EDUCATION6.92

POST OFFICE225.00

PRAIRIE LEARNING CENTER3,466.00

PREMIER SCHOOL AGENDAS830.95

PROTECTION SYSTEMS INC305.00

RAMKOTA HOTEL & CONFERENCE CENTER327.60

REALLY GOOD STUFF INC222.27

RENAISSANCE LEARNING INC3,799.00

SCHLAFMANN, SHEILA 35.96

SCHOOL SPECIALTY1,022.43

SLAGG, WAYNE 173.00

SOFTWARE UNLIMITED INC1,420.87

WEST RIVER TELEPHONE CO475.70

TOTAL GENERAL FUND BILLS 40,001.67

SINKING FUND

STARION BOND SERVICES 42,746.50

ACTIVITY FUND

BALFOUR2,805.01

BLUE CROSS BLUE SHIELD OF NORTH 1,277.20

DAKOTA

BOEHM, EMILY 25.00

CAPITAL TROPHY34.00

DONNIE GOVEN-NORTHLAND COMM. TECH 75.00

COLLEGE

GERRELLS SPORT CENTER1,232.00

GOVEN, BEN 25.00

GOVEN, BROOKE 75.00

J.P. MORGAN415.92

KLAIN, TREY 50.00

KOSTENKO, LAYNE 50.00

LAIB, RHEA 25.00

LAIB, RYELEIGH 50.00

LYNNE, BRYCE 174.00

UNIVERSAL ATHLETIC SERVICES135.00

TOTAL ACTIVITY BILLS 6,448.13

FUND 7

CHASE CARD SERVICES2,256.15

DOLLYWOOD FOUNDATION51.12

GLOBAL TECHNOLOGY INC2,500.00

MIDCONTINENT COMMUNICATIONS7,169.00

WEINMANN, GLEN 43.20

TOTAL FUND 7 BILLS 12,019.47

______

PresidentBusiness Manager

August21, 2017 MinutesPage 1