Lutheran Family Services in the Carolinas
Job Description
Job Title: Corporate Office Manager
Supervisor (title): Director of Corporate Office and Property Management
Exempt/Non-ex: Non-exempt
Department: Corporate Office
Prepared by/date: Mary Eason/January 8, 2004
Reviewed by/Date: Ron Rau/10/04
Summary:
The Corporate Office Manager’s primary purpose is the overall smooth and efficient functioning of the corporate office facility. Purchasing for the building will be a primary job responsibility as well as the overall maintenance and upkeep of the facility.
Essential Functions:
Ø Purchasing office supplies and other goods for the agency
Ø Prepare daily cash report; list checks in order of amount, copy checks and take deposit to bank
Ø Facility maintenance; supervise janitorial company; contact maintenance companies for needed repairs; perform minor maintenance duties for the office such as changing light bulbs
Ø Distribute faxes as needed
Ø Pick up, sort and distribute incoming mail
Ø Responsible for office equipment and liaison with vendors for service calls as necessary
Ø Take mail to post office daily
Ø Special projects as assigned by supervisor
Supervisory Responsibilities, if any:
N/A
Working Conditions:
__X__ Usual office conditions.
_____ Usual office conditions with occasional exposure to some *undesirable elements.
_____ Frequent exposure to *undesirable elements.
*List the undesirable elements with the percent of the workday exposed to the elements.
1. %
2. %
3. %
Physical Effort:
The job duties require lifting of moving moderate to heavy materials as a regular part of the job: _____ No __X_ *Yes
*List the activity requiring physical effort, the weight or effort required (in pounds) and the percent of the workday spent in actual, hands-on movement of the weight:
Activity Weight of Materials % of day
1. Moving furniture or other heavy items up to 100 lbs 20%
2. Distributing supplies up to 20 lbs 10%
3.
Minimum Job Requirements:
Education/Experience: High School Diploma or GED with minimum 5 years office administrative experience, at least 3 years in purchasing.
Specific skills/abilities: Knowledge of basic office equipment, knowledge of Microsoft Office software, excellent communication skills, good math skills, understanding of accounting principals, ability to be multitasked, ability to lift and move furniture; valid drivers license.
Specialized knowledge, licenses, etc.: none
Success factors:
The ability to maintain the overall functioning of the corporate office in a professional manner, keep equipment operating, facility maintained and assist others when necessary. Extensive experience in the purchasing field a plus.
This job description is not an employment contract. LFS reserves the right to alter the job description at any time without notice.