iExpense-Itemizing Receipts videov1.0

Narration / Onscreen
This video will walk you through the steps for itemizing a receipt. / Opening Slide with Video Title “How to Itemize a Receipt”
One example is a hotel receipt that also includes meals and you need to break them out. Or maybe you charged a movie to the room and you need designate it as person. This is when you will need to itemize to break a receipt into the various expense types. / Standard Information Slide with visuals to support narration.
Let’s take our example of a hotel receipt totaling $131.73. During the overnight stay at the hotel, we watched a movie which cost $7.99 and ate breakfast the next day, which cost $10.79. / Start in the Receipt-Based Expenses tab with a few meal expenses already added. Use post-it graphic to show the breakdown of the bill. Keep this onscreen throughout the video.

Start by entering the basic information for the receipt, including the date, the full receipt amount, the primary expense type, and a justification, if required. Then click the Details icon. / Video highlights line being entered and enters information as it is mentioned in narration. Highlight Details item when clicking.

In the details screen, click the Itemize button /
Under the Itemized Business Expenses, the information will default to the Hotels/Lodging expense type and the total receipt amount of $131.73. Update the Itemized Receipt Amount to the correct value for the expense type and press TAB. In our example, that is $112.95 /
Notice that the total amount of reimbursable business expenses have been updated to include this amount and the remaining $18.78 is listed as personal. At this point, if you didn’t have any other reimburseable expenses on the receipt, you would just click Return. In our example, we also have a breakfast charge we need to itemize. Click Add Another Row. /
The second line item is created. Select the expense type of the remaining charge. In our example, Breakfast. The fields update for this expense type. Correct the itemized receipt amount to the cost of breakfast, $10.79. Also remember for all meals to specify ‘1’ attendee and ‘Self’ for the Attendees. /
The information for total business expenses and total personal expenses updates to reflect the change. Personal expenses show any remaining non-reimburseable amount on the receipt. In our example, this is the cost of the movie we charged to the room. /
Once you have all the reimburseable expenses accounted for on that receipt, click Return to go back to the list of expenses. Repeat this for any other receipts, credit card or manual entry, with that need to be broken out. /

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