The Cape Coral High School Band Parent Organization

BOARD OF DIRECTORS MEETING MINUTES

September 4, 2014

Meeting called to order at 7:03 pm at Cape Coral High School by President Colleen Howe.

Board Members in Attendance:

President: Colleen K. HoweSecretary: Margie Levesque
Vice-President: Robert James HoweFundraising & Concession Stand Chair: Jo Ellen Clifford

Treasurer: Janet Batista

Others in attendance:Band Director: Stacey Green, Lynne VanDyke, Veronica Ann Reilly, Aylin Wells,

John Levesque, Pam Ruby, Scott Ruby, Sheri DeVito

  1. Approval of minutes from August 14, 2014 meeting. Minutes from August meeting were reviewed. Motion to approve by JoEllen Clifford, seconded by Veronica Reilly. All in agreement. Minutes approved.
  1. Report of Officers:

Band Director – Stacey Green

  • Thank you to all the parents who volunteered their time to help with uniforms, equipment, the concession stand and chaperones. We wouldn’t be able to do it without you!
  • Note to Chaperones – The more the merrier! When chaperoning feel free to say something to the kids when they are not acting appropriately. They know that when they are in their uniform, they are representing Cape Coral and need to act in a respectful manner.

President – Colleen Howe

  • Band Parent Organization Meetings (First Thursday of each month, with the exception of next month which will be October 9thdue to Yom Kippur)
  • Review of Band Concession Stand Inventory Sheets & income from first home game
  • Band Parent Shirts
  • Review Schedule for tomorrow’s football game at Estero on the Thank you for the donation of 2 Refrigerators to the CCHS Concession Stand by Susan Kase, owner of American Condominium Management and Emily VanDyke's Grandmother

Vice-President – Robert James Howe

  • Update on delivery of 2 new Refrigerators and removal of non-working refrigerators
  • Update on remainder of refrigerators in Concession Stand
  • Thank you to Band Parents for assisting at Football Game on Friday (8/29/14)

Secretary – Margie Levesque

Nothing to add

Treasurer – Janet Batista

Nothing to add

The Cape Coral High School Band Parent Organization

BOARD OF DIRECTORS MEETING MINUTES

September 4, 2014

Page 2

Fundraising – Jo Ellen Clifford

  • Car Wash – Saturday, September 27th from 10am-2pm at Walgreens

Idea for gift cards to purchase in advance of the car wash

  • Dine Out Cards – Where local restaurants donate a percentage of sales to the Band
  • Hold another 5K run – Need to contact local sponsors like The Run Shop to see if we could coordinate.

Most of the cost was for T-shirts and awards

  • Hold a Band Bazaar – A type of Rummage Sale or Flea Market.

Would need to produce flyers to sell space

  • Poinsettias
  • Gift Wrapping booth for Christmas
  • Jazz Band Dinner
  • Have the band play outside of Publix

Why Fund Raising is Important

All funds received go towards the cost of the following:

  • Bus Transportation to games and competitions
  • Competition dues
  • Cost of Cleaning Uniforms

Any ideas are welcome!

We won’t be selling candy bars this year due to the healthy kids promotion from Michele Obama.

We are not allowed to sell candy in the school.

  1. Old Business:
  • Chaperone Guidelines
  • Chaperones for Away Games & Band Competitions – Responsibilities
  • CCHS Band website: capeseahawkmusic.org
  • Concession Stand – Volunteers/ Responsibilities – No free food/drinks
  • Chaperones for Home Games – Volunteers/Responsibilities
  1. New Business:
  • Suggested possible training for rules in the concession stand (Health Department rules)
  • If there are any incidents that take place near the stand, please see Colleen or James Howe. (It was noted that something happened at the last home game.)
  • It was emphasized again that the concession stand is to raise money for the band – No Freebies!
  • It was stressed that younger siblings are not allowed to ride on the buses with the band for away games
  • A BIG ThankYou again for the new refrigerators donated by Susan Kase.
  • Thank you to all prior band parents for their legacy
  • Don’t be afraid to volunteer! If you are available we’ll put you to work!

The Cape Coral High School Band Parent Organization

BOARD OF DIRECTORS MEETING MINUTES

September 4, 2014

Page 3

  • Website Calendar – Make the website a Favorite on your device!

Please be sure to check the calendar for report times for practice times and football games

  • We still need someone that is able to pull the equipment trailer.

If you have a full size truck and are available, we need you!

Thank you to all of our band parent volunteers!

We couldn’t do it without everyone pulling together.

Let’s make this a memorable year for our kids!

  1. Date and Time of next meeting: October 9, 2014@ 7:00 pm

Football game on Thursday October 2nd due to Yom Kippur

  1. With no further business to discuss the Meeting adjourned at 7:57 pm.

Respectfully Submitted,

Margie Levesque

Secretary