Rawlings Area Councilconstitution

RAWLINGS AREA COUNCILCONSTITUTION

ARTICLE I: NAME OF ORGANIZATION

Section A: The name of this organization is the Rawlings Area Council. This organization will utilize the acronym RAC in all publicity materials and correspondence. RAC is affiliated the Inter-Residence Hall Association operating in Gainesville, Florida. The website of IRHA is

ARTICLE II: PURPOSE STATEMENT

Section A: The purpose of an AG shall be to

Represent the residents of their area to the Department of Housing and Residence Education, the University of Florida, Student Government, and IRHA;
Seek improvement of living conditions and seek solutions to the problems of area residents;
Sponsor and aid various activities of benefit and interest to area residents.

ARTICLE III: COMPLIANCE STATEMENT

Section AUpon approval by the Department of Student Activities and Involvement, RAC shall be a registered student organization at the University of Florida. RAC shall comply with all local, state and federal laws, as well as all University of Florida regulations, policies, and procedures. Such compliance includes but is not limited to the University’s regulations related to Non-Discrimination, Sexual Harassment (including sexual misconduct, dating violence, domestic violence, and stalking), Hazing, Commercial Activity, and Student Leader Eligibility.

ARTICLE IV: UNIVERSITY REGULATIONS

Section A. Non-Discrimination RAC agrees that it will not discriminate on the basis of race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status as protected under the Vietnam Era Veterans' Readjustment Assistance Act.

Section B. Sexual Harassment RAC agrees that it will not engage in any activity that is unwelcome conduct of sexual nature that creates a hostile environment.

Section C. Hazing RACagrees that it will not initiate, support, or encourage any events or situations that recklessly, by design, or intentionally endanger the mental or physical health or safety of a student for any purpose including but not limited to initiation or admission into or affiliation with any student group or organization.

Section D. Responsibility to Report If this organization becomes aware of any such conduct described in this article, RAC will report it immediately to Student Activities and Involvement, the Director of Student Conduct and Conflict Resolution, or the University’s Title IX Coordinator.

ARTICLE V: MEMBERSHIP

Section A: Membership in this organization is open to all enrolled students at the University of Florida. Non-enrolled students, spouses, faculty, and staff may be associate members; however, they may not vote or hold office. All members and associate members are free to leave and disassociate without fear of retribution, retaliation, or harassment.

ARTICLE VI: OFFICERS

Section A The executive board shall consist of a President, Vice President, Treasurer, Business Manager, Secretary and a Publicity Director and will be ranked respectively.

Section B In order to qualify to be a member of the executive board, an officer must

Be a resident of their specific area they are running for during his/her term in office;
Maintain a cumulative GPA of 2.50 during his/her term in office;
Retain good standing with the University of Florida, as defined by the University of Florida rules of conduct;

Section C Duties of executive board officers

The duties of the President shall be:
to uphold the AG constitution;
to organize and preside over all General Body meetings in his/her area;
to act as spokesperson and official representative of his/her AG;
to be a registered co-signer with the treasurer on AG specific checking account;
to appoint positions within the area government with the consultation of the executive board;
to attend their IRHA counterpart meetings;
to maintain membership in IRHA according to IRHA’s constitution.
to serve two office hours weekly.
The duties of the Vice President shall be:
to assume the duties of the President in his/her absence;
to serve as Parliamentarian;
to implement election procedure and run elections;
to obtain permits required for all AG-specific permits;
to submit monthly reports to the IRHA Vice President at the end of each month;
to attend their IRHA counterpart meetings;
to work with the other AG vice presidents and IRHA vice president to update the AG constitution;
to maintain membership in IRHA according to IRHA’s constitution;
to volunteer during Residence Hall Week
to update their respective AG page and all AG events on the IRHA website;
to serve two office hours weekly.
The duties of the Treasurer shall be:
to manage the checking account for the area government;
to prepare the records for quarterly audits by the IRHA Auditor, and to attend all audits with their AGAdviser;
to provide reports of the financial transactions at each AG general body meeting;
to be a registered co-signer with the president on their AG-specific checking account;
to prepare a budget for their general body to pass and then submit it to the IRHA Auditor;
to act in accordance with the IRHA Finance Manual;
to explain the financial status of their AG in detail to any member who desires;
to prepare a mid-semester and end-of-semester financial report;
to attend their IRHA counterpart meetings;
to maintain membership in IRHA according to IRHA’s constitution.
to serve two office hours weekly.
The duties of the Business Manager shall be:
to manage their AG office;
to create and maintain an office log for equipment;
to maintain and manage equipment and office supplies including repairs, lost or stolen items, ordering new items, and IRHA permanent improvements;
to report to the IRHA Business Manager equipment that is broken and needs to be repaired and/or replaced.
to take inventory at the beginning and end of each semester and check the equipment periodically for damage;
to schedule and participate in equipment checks with the IRHA Business Manager and their AGAdviser;
to act in accordance with the IRHA Finance Manual;
to post their AG office hours;
to attend their IRHA counterpart meetings;
to maintain membership in IRHA according to IRHA’s constitution.
to serve two office hours weekly.
The duties of the Secretary shall be:
to take minutes at the general body meetings and prepare them for distribution and approval at the next general body meeting;
to take minutes at the executive board meetings and distribute them to the executive board;
to prepare the agenda for all meetings, in coordination with the president, and distribute it to the general body;
to manage the area government listserv and maintain the contact list for the area government;
to compile a contact list for their area government
to attend their IRHA counterpart meetings;
to maintain membership in IRHA according to IRHA’s constitution;
to serve two office hours weekly.
The duties of the Publicity Director shall be:
to publicize all area government functions;
to keep track of locations of publicity and remove out-of-date publicity;
to attend their IRHA counterpart meetings;
to update and maintain all AG social media;
to maintain membership in IRHA according to IRHA’s constitution;
to serve two office hours weekly.

Section D Vacancies

A vacancy is defined as occurring when an Executive Board Officer resigns, is removed from office or becomes ineligible for office;
The remaining vacated offices shall be filled by an application, interview and appointment process held by the AG-specific executive board;
All appointments must be confirmed at a general body meeting;
An executive board officer selected by special appointment shall serve until the end of the spring semester.

Section E Impeachment

Section A An executive board officer may be impeached for misfeasance, and/or malfeasance and/or nonfeasance of duty. An executive board officer may not be impeached for personal reasons not pertaining to the performance of their AG-related duties.
Section B Written charges of impeachment, signed by at least one-third of the AG-specific general body must be presented at a regular AG general body meeting. The trial of the executive board officer shall be held at the following meeting.
Section C Trial for impeachment shall be held before the AG general body, who shall vote on the impeachment motion.
Section D A quorum for impeachment shall consist of two-thirds of the AG-specific general body, as well as the AG-specific executive board.
Section E A two-thirds affirmative vote in favor of impeachment shall be required in order to impeach an executive board officer.
Section F An impeached and removed AG executive board officer may be reinstated with four-fifths vote of the AG-specific general body at two consecutive meetings.

ARTICLE VII: ELECTIONS

Section A Election of Executive Board Officers

If an Area Government has at least 20 active general body members:
An election will be held
Any member may nominate any other voting member, including himself or herself. Nominations may also be made during the election meeting prior to closing of nominations.
Executive board officers shall be elected by a majority vote of those ballots cast in the area-wide election held in April
Voting will occur by secret ballot and a simple majority vote is required to elect an officer. If there are more than two candidates running and no candidate receives a majority vote, there shall be a run-off vote between the top two vote recipients at the next general meeting.
To vote in the election, members must have attended at least two AG general body meetings in the Spring Semester
The current AG Vice President shall give two weeks’ notice prior to the election
Election procedures shall be supervised by the AG Vice President
If an Area Government has less then 20 active general body members:
Interviews will be held
At least one IRHA Executive Board officer (current or new) shall be present during interviews
Applications must be released at least two weeks prior to interviews
The AG Vice President shall arrange all interview times with the AG Adviser
All candidates must have a minimum cumulative GPA of 2.50

Section B Appointment of Executive Board Officers

If the executive board is not filled at the beginning of the Fall semester, the current executive board may hold an application, interview and appointment process to appoint the remaining positions;
Positions may not be appointed until the Fall semester has begun.
At least one IRHA Executive board member must be in attendance during interviewsif there is no current AG President

ARTICLE VIII: FACULTY ADVISER

The faculty advisor shall serve as a resource person and provide advisory support for the officers and members of the organization.
The faculty advisor must attend executive and general body meetings.
The faculty advisor will serve a term of one academic year.

ARTICLE IX: FINANCES

RAC will not require membership dues
Will raise funds through the selling of Activity Cards

ARTICLE X: DISSOULTION OF ORGANIZATION

In the event this organization dissolves, all monies left in the treasury, after outstanding debts and claims have been paid, shall be donated to “The Kelly Martz Foundation.”

ARTICLE XI: GENERAL BODY POSITIONS

Section A All area governments must have a Historian, Assistant Publicity Director(s), Homecoming Director, Events Committee, Community Service Director, and Sports/Health Director.

Section B In order to qualify to hold a general body position, an officer must

Be a resident of their specific area they are running for during his/her term in office;
Maintain a cumulative GPA of 2.50 during his/her term in office;
Retain good standing with the University of Florida, as defined by the University of Florida rules of conduct;

Section C All general body positions are selected via an application and interview process held by the AG executive board at the beginning of the fall semester.

ARTICLE XII MEETINGS

Section A General Body meetings shall be held in accordance with the standards set by Presidents’ Council.

Section B A prepared agenda must be sent out at least 24 hours in advance to the members of the area government.

ARTICLE XIII: SUMMER TERM

Section A In order to qualify to hold a summer officer position each candidate:

Be a resident of the area he/she is running for during his/her term in office;
Maintain a cumulative GPA of 2.50 during his/her term in office;
Retain good standing with the University of Florida, as defined by the University of Florida rules of conduct;

Section B

Appointment of Summer Officers

The incoming Fall/Spring AG board shall appoint the officers of the summer AG board before the end of the spring term;
An application and interview procedure shall be determined by the President of the AG and publicized to the residents;
If at the beginning of the summer term, summer positions remain vacant, the summer AG board shall put out applications, interview and appoint the summer officers.
If there are no summer AG officers for specific areas at the beginning of summer term, the adviser and IRHA Executive Board shall put out applications, interview and appoint the summer officers.

ARTICLE XIV: REVISIONS

Section A This constitution must be revised every two years by the IRHA and AG Vice Presidents.

ARTICLE XV: RATIFICATION AND SUSPENSION

SectionAThisConstitutionshallbe ratified,asopposedtoamended,wheneveranewpolicyisaddedtotheConstitution.

Section BA two-thirds vote by the judiciary committee is required for the ratification of this constitution.

Section CNo clause in this constitution may be suspended unless otherwise noted.

Section D This constitution supersedes all previous constitutions of Area Governments. It is superseded by the IRHA constitution.

Section E Once a ratification has been approved by the general body, it is subject to final approval by the Department of Student Activities and Involvement.

ARTICLE XVI: AMENDMENTS

SectionAWheneveran existingpolicywithinthisConstitutionischanged,itshallbeconsidereda constitutional amendment,unlesstheConstitutionisalreadybeingratified.

Section B An amendment to this constitution must be submitted in writing to the IRHA Vice President and announced during a judiciary meeting prior to a IRHA meeting during which it shall be voted on.

Section C A two-thirds vote of the judiciary committee is required to pass the vote onto the IRHA general body to vote and adopt an amendment.

SectionD Onceall amendmentshavebeenapprovedbytheIRHA body,thisconstitutionshallbe subjectto final approval by the Department ofStudentActivitiesand Involvement.