Minutes of the
ANNUAL GENERAL MEETING
held on Friday 25th April 2014
Arena and Convention Centre - EHNS Meeting, Liverpool
Mr Paul Pracy President, in the Chair
1. Apologies
Apologies received from V Ilankovan, I Martin, G Perks, R Woodwards
2. Minutes of the AGM 26th April 2013
The minutes of the previous AGM were available prior to the meeting. They were accepted as a satisfactory record with no amendments.
3. Honorary Treasurer’s Report
Mr Sat Parmar confirmed that the accounts remained stable running between £62,905 in 2012 and £58,178 for 2013. Two reasons were responsible for the slightly lower figure. Firstly the profit of the last AGM in London had dropped due to a reduction in income by half from sponsorship and secondly the purchase of ten medals for the Guest Lecturer.
The main source of income is the AGM and subscriptions.
Two research awards had been given for 2014:
Oliver Dale - £1977.00
To investigate the ability of IGF-1R to enhance radiosensitivity in HPV negative HNSCC.
Kenneth Mackenzie - £2583.60
The 10-year survival of the “two thousand” prospective Scottish head and neck cancer audit.
Objectives of the research
1.To determine the ten year survival outcome of the 2000 head and neck cancer cohort.
2.Publish “world first”, producing ten year survival figures for a large cohort of head and neck cancer patients derived from a single population.
One Travel Scholarship had been awarded:
Dorothy Gujral – £1000.00
Head and Neck Radiotherapy Dept at University Medical Centre, Utrecht
SP thanked Jill McFarland for persevering with the claim from the Lloyds Bank due to the failure in the standing orders for 2013 membership fees. £3,900 had been refunded by Lloyds.
4. Honorary Conference Secretary Report
Mr Ricard Simo congratulated EHNS and was pleased to be cohosting a very successful meeting.
810 delegates had registered for the meeting of which 101 were BAHNO members and 17 BAHNO members had registered for the BAHNO day only.
He informed the members that the 2015 meeting would be held at the Royal College of Physicians, London on Friday 24th April 2015 and the theme would be ‘Outcomes’.
5. Honorary Administrative Secretary’s Report
Mr Nick Roland reported a membership of 516 although some members were in arrears for 2014. He asked the assembled participants to encourage colleagues to maintain their membership of BAHNO.
Three members had been elected as Senior Members:
Barrie Evans, Bob Woodwards and David Howard.
Honorary membership had been award to Mr I Martin and Dr W I Wei.
The successful applications for the 2013 ACCEA was due to be announced in the near future. No news had been forthcoming for the 2014 round.
6. Travelling Scholarships/Research Bursaries: As above under item 3.
7. Elections to Council
The Honorary Secretary, Nick Roland announced the result of the nominations and welcomed the new members to Council.
President-elect Mr Mike Fardy
Treasurer Mr Cyrus Kerawala
OMFS Rep Mr Sat Parmar
8. AOB:
1. Nick Roland presented some guidelines for the President-elect election process for discussion in Council:
VOTING GUIDELINES FOR PRESIDENT ELECT
One vote per member
Members must be current paid up at the time of the circulation of the ballot paper
The ballot paper will be circulated via email
The Presidential candidates will be encouraged to provide a 250 word statement
Candidates may vote for themselves
It is accepted that candidates may encourage colleagues and friends to vote but mass emails and overt canvassing is discouraged
Returns to be sent via fax, post or signed and scanned via email
Votes will be counted by the Secretary and an independent verifier
The Honorary Secretary, or nominated deputy, will inform the candidate/s of the outcome
The Honorary Secretary will oversee the voting process and ensure the fairness
The outcome is final and binding
2. The President, Paul Pracy informed the members that SLR time frame had not been finalized but that it would be possible to go into the DAHNO audit system and add cases not in the annual report cohort. Units will be urged to update their data.
3. Nick Roland urged colleagues to be involved in the update of the Consensus Document. It was noted that the Royal College of Radiologists would be involved. Vin Paleri and Nick Roland gave a timeline of three months
9. Date of next meeting: 24th April 2015
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