WAPAKONETA CITY COUNCIL APRIL 18, 2016
President Steve Henderson called the meeting to order at 7:30pm on April 18, 2016 at 701 Parlette Court with the following members present: Jim Neumeier, Daniel E. Lee, Bonnie Wurst, Chad Doll, Randy Fisher and Rachel Barber. Also present were Mayor Tom Stinebaugh, Law Director Dennis Faller and Safety Service Director Chad Scott. There were 5 visitors present. Dan Graf was absent.
Motion by Fisher, second by Doll to approve the minutes of the April 4, 2016 Public Hearing as submitted. Vote – 6 yeas, 0 nays.
Motion by Fisher, second by Lee to approve the minutes of the April 4, 2016 Council Meeting as submitted. Vote – 6 yeas, 0 nays.
Streets & Alleys Committee – a meeting was held on 04-06-2016 and the following was discussed:
1. Reviewed and approved minutes of February 11, 2016 Neumeier/Fisher, passed 3-0
2. Sam Arnold inquired if the city would pave the alleyway to the east of his residence at 510 Murray St. to improve water runoff from the back yards along the alley. He was told the current city policy is that the city would pay for half of the cost if the adjoining property owners would pay for the other half. The city would then pay for future maintenance of the alley. Mary Ruck will prepare necessary document for Mr. Arnold to collect property owner’s signatures for this project if he chooses to go forward with his proposal. In the meantime, Mary will evaluate the situation and look at less costly solutions to handle water runoff and reduce retention.
3. Alleyway concern of Mr. Pitchford of 407 Ohio Street. High elevation of alley causes dam and water flow into his garage. The committee asked that the Mayor and Scott meet with Mr. Pitchford and adjoining neighbors to agree on alley grading depth and for the city to grade the alley to that depth.
4. Status of Buchanan Street Reconstruction Project. As previously agreed, the committee will reconsider this project and financing options in August.
5. New Safety grant from ODOT – Update by Mary stated that intersections with 10+ crashes in a 3 year period qualify to be considered for safety improvements. Mary has requested Choice One to look at the 501- 198 intersection as qualifying and to develop a possible proposal for the grant program. Deadline to submit is September. A 90/10 split is possible.
6. Public meeting date for the Riverscape project will be June 23, 6:30 PM in Council chambers. Construction is projected for 2019. Mary agreed to prepare for Council a timeline of the various deadlines required by the project.
7. The administration introduced a new resurfacing (paving) method called micro-surfacing. It’s a cold micro-emulsion about 1” thick applied to road surface to provide a smooth road surface and prolong life of pavement. Used on roadways where more extensive grind/pave method is not needed. Auglaize Co. has used it on streets in Meadowbrook subdivision in Cridersville and on Wapak-Buckland Rd. County plans to use it on Oakwood Hill streets this summer. Its ODOT approved. Estimates to add 8 years to life of pavement. Committee will evaluate county’s projects. Mary will prepare list of streets for consideration and estimate of cost.
8. Mary reported the West Auglaize St. is under budget and is projected to remain under budget after trees are planted and service walks installed. Confusion about the project’s financial status may have been due to ODOT’s reimbursement procedures.
9. Sidewalk inspection and maintenance program is on schedule. Mary was asked to consider for future programs evaluating and marking non-compliant sidewalk and then notifying only affected residents of needed repairs. This would help reduce mailing and eliminate confusion of residents whose sidewalks are compliant.
10. There was some discussion on how to improve and speed up traffic flow at entrance to Walmart. Mayor, Chad and Mary will look at possible improvements that could improve the situation.
11. The exit from the utilities payment drive at City Hall onto Parlette Circle will be redone to reduce drop off.
12. MEI and Midwest Specialties have expressed a willingness to participate with the city to improve their entrance drives. Administration and Engineering will develop a proposal with their involvement.
13. Dominion has agreed to do their gas line work on West Pearl Street at no charge prior to the proposed grind/pave project for that street.
14. Mary is preparing list of streets for this summer’s Reclamite treatment to be presented to the committee at a later date.
15. Bid for Gibb Street project has been awarded to Shinn Brothers. Same company that did East Auglaize St. Completion date is September 30.
16. Chad asked the committee to consider a full-depth reconstruction of Herbstritt Ct due to damage done during construction work at sewage treatment plant.
Finance Committee – a meeting was held on 04-06-2016 and the following was discussed:
Clerk salary – the committee recommends an $800 raise for 2016 for the Clerk of Council.
Motion by Neumeier, second by Doll to have Scott prepare legislation for this raise for the next Council meeting. Approved 3-0
Utilities Committee – a meeting was held on 04-13-2016 and the following was discussed:
The committee was presented with copies of our current sewer, storm and water policies. After review it was determined that the language from our current storm water policy should be added to all utility policies to read as follows:
The City shall maintain all public (storm, sewer or water) facilities located within city owned land, public rights of way and public easements.
Councilor Wurst moved to recommend to council that this language be adopted. With a second from Councilor Fisher the motion passed 2-0
Communications –
Clerk McDonald read a letter from the Ohio Division of Liquor Control for a permit change from Astro Lanes Inc., 1113 Apollo Drive, Wapakoneta, Ohio to Gobowl LLC, DBA Astro Lanes, 1113 Apollo Drive, Wapakoneta, Ohio. Council did not wish to take any action.
Guest Petitions –
Mrs. Amy Kentner of 11811 Lakeview Drive, requested Council’s permission to hold a Run to the Moon 5k/10k event on July 16, 2016. Ms. Kentner distributed event information and race route maps to Council.
Mr. Fisher asked if there were any changes made in the race route from last year. Ms. Kentner replied, no.
Motion by Fisher, second by Lee to approve said request. Vote – 6 yeas, 0 nays. Motion passed.
President Henderson asked Clerk to read Ord 2016-09 for the third time re: AN ORDINANCE ESTABLISHING JOB TITLES AND PAY RANGES FOR NON-COLLECTIVE BARGAINING UNIT EMPLOYEES OF THE CITY OF WAPAKONETA IN COMPLIANCE WITH CHAPTER 260 OF THE CODIFIED ORDINANCES OF WAPAKONETA, OHIO.
Motion by Fisher, second by Doll to adopt Ord 2016-09. Vote – 6 yeas, 0 nays. Motion passed.
President Henderson asked Clerk to read Ord 2016-10 for the third time re: AN ORDINANCE RE-ESTABLISHING THE ZONING CLASSIFICATION FOR PROPERTY LOCATED AT 512 DEARBAUGH AVENUE, WAPAKONETA, AUGLAIZE COUNTY, OHIO.
Motion by Fisher, second by Wurst to adopt Ord 2016-10. Vote – 6 yeas, 0 nays. Motion passed.
President Henderson asked Clerk to read Ord 2016-11 for the first time re: AN ORDINANCE INCREASING THE SALARY OF THE CLERK OF COUNCIL.
President Henderson asked Clerk to read Ord 2016-12 for the first time re: AN ORDINANCE AMENDING SECTION 1040.16 “INSTALLING AND CONNECTION BUILDING SEWERS; COST MAINTENANCE” AND SECTION 1044.01 “CONNECTIONS WITH CITY SYSTEM; APPROVAL REQUIRED” OF THE CODIFIED ORDINANCES OF THE CITY OF WAPAKONETA.
The Mayor gave the following report:
April 4, 2016 Attended Park & Rivers Committee Meeting
April 4, 2016 Attended Council Meeting
April 5, 2016 Met with Siyd Tawana & Jerry Corbin from Atlas Power on
Solar Fields
April 6, 2016 Attended WAEDC Monthly Meeting
April 6, 2016 Attended Streets & Alleys Meeting
April 11, 2016 Meeting with Pogemeyer Design Group
April 14, 2016 Attended the Greater Grand Lake Awards Banquet at the
Schroyer Truck Museum
April 15, 2016 Visited the Minster Solar Farm with Dave Dwyer
Mayor Stinebaugh also advised that he would like to speak with the Utilities Committee concerning dumpster rentals.
Ms. Barber asked for the status of the Waste Minimization Committee. Mayor Stinebaugh advised that little progress has been made here, but that he will continue to work on it this week. Mrs. Wurst added that Scott Cisco of the Solid Waste District has no intention of participating in the Drop & Swap event this year. Service Director Scott advised that Drop & Swap is scheduled for May 21st.
Ms. Barber asked the Mayor to elaborate on the April 11th meeting he had with Pogemeyer Design Group. Mayor Stinebaugh replied that this was an error on his Mayor’s report, and for Council to please disregard it.
Ms. Barber asked for the timetable for the reclamation work along the Auglaize River for West Auglaize Street residents. Mayor Stinebaugh replied that he assumed the trees would be planted in the fall. Ms. Barber asked him to please check on this.
The Service Director gave the following report:
Mr. Scott advised that the hole at 822 Carnation Drive has been fixed. Ms. Barber asked how it was fixed. Mr. Scott replied that the hole was 20 foot deep, a section of the road had to be cut, and pvc pipe had to be replaced. Mr. Neumeier asked where the break occurred. Mr. Scott replied, in the road. Mr. Neumeier asked how long it had been broken and what might have caused it. Mr. Scott stated he did not know.
Mr. Scott asked if Council would like re-stabilization work done for Herbstritt Court. Mrs. Wurst asked for the timeframe on getting another EQ basin. Mr. Scott answered, six months to a year. Mayor Stinebaugh added that the re-stabilization work could be included in the interceptor project. Mr. Scott added that the project could be done with the OWDA loan. Mr. Neumeier asked for an estimate of the cost involved. Mr. Scott replied that he has not received it yet. Mr. Fisher stated that the matter should be put back to the Streets & Alleys Committee.
Mr. Neumeier asked why the recent power outage occurred. Mr. Scott advised that a surge arrestor at General Aluminum burnt up. Ms. Barber asked which parts of the City were without power, and for how long. Mr. Scott advised the outage was very scattered.
Ms. Barber asked who completes the Recreation Board minutes. Mr. Scott replied, Jack Hayzlett. Ms. Barber asked if there are estimates to replace the diving board, and when will it occur. Mr. Scott replied that Hayzlett does not have the costs, but would like to replace the diving board. Mr. Neumeier added that he believes Hayzlett is going ahead with replacing the diving board.
Mr. Doll noted that a no thru traffic sign was removed, and asked that residents be advised in the future if workers will be in their yard.
The Law Director gave the following report:
Ms. Barber asked for an update on the division of property at 404 West Auglaize Street. Mr. Faller replied that he has no further information. Ms. Barber requested that the Mayor give the information needed to Mr. Faller.
Service Director Scott added that Harrison Street paving started today.
SCHEDULING OF MEETINGS:
Utilities Committee will meet on April 21st at 5:30pm at City Hall.
Miscellaneous Business –
Mr. Fisher requested that Mary Ruck of the Engineering Department please attend the next Council meeting to answer questions regarding the Riverscape Project. Service Director Scott agreed to invite her again.
President Henderson added that an advisory committee for public input would greatly benefit the Riverscape Project, and put the matter to the Parks & Rivers Committee.
Motion by Fisher, second by Doll to adjourn at 8:27pm. Vote – 6 yeas, 0 nays.
President Clerk of Council