MINUTES OF A REGULAR MEETING OF COUNCIL HELD BY

THE TOWN OF MORRIS

December1st, 2011 @ 7:00 pm

:00

Councillors Present:Ruth Murray

Mike Hinchey

Bruce Third

Trevor Thiessen

Bill Ginter

Absent: Scott Crick (excused)

Also Present: Chris Janke, Assistant CAO

Jeanette Bergstresser from SEJ

Reid Turcotte, Morris Mirror

Presiding: Mayor Gavin van der Linde

01/12/11Moved by Councillor Ruth Murray

AgendaSeconded by Councillor Mike Hinchey

BE IT RESOLVED that the Agenda for the December 1st, 2011 regular Council meeting be approved as amended.

(Carried)

02/12/11Moved by Councillor Bruce Third

MinutesSeconded by Councillor Trevor Thiessen

RegularBE IT RESOLVED that the minutes of the November 10th, 2011 Regular Council Meeting

Meetingbe adopted as presented.

(Carried)

DELEGATIONS: NONE

CORRESPONDENCE:

a)Rural Dev InstituteNeeds Analysis Workshops InviteReply-Ask for

dates of sessions

SEM/INARS & EDUCATION:

FromSubjectDisposition

a)Mb Emergency MeasuresSeminar #03/12/11

b)Red River Basin CommissionConvention#04/12/11

03/12/11Moved by Councillor Trevor Thiessen

MEM Seconded by Councillor Bill Ginter

Seminar NOW THEREFORE BE IT RESOLVED that 2 Staff/Council members be authorized to attend the Emergency Measures Organization 2 day seminar on January 11th and 12th, 2012 in Steinbach, Manitoba.

AND FURTHER that expenses be reimbursed as per Bylaw 01/09.

(Carried)

04/12/11Moved by Councillor Bill Ginter

RRBCSeconded by Councillor Ruth Murray

ConventionNOW THEREFORE BE IT RESOLVED that 1 additional staff/council member be authorized to attend the annual Red River Basin Commission convention held in Winnipeg, Manitoba January 24-26th, 2012.

AND FURTHER that expenses be reimbursed as per Bylaw 01/09

(Carried)

FINANCIAL:

a)November List of Accounts#05/12/11

b)October Financials#06/12/11

c)Personnel Committee – 2012 Wage Recommendations#07/12/11

d)Minister of Local Government – Gas TaxNoted

e)Tax Sale – December 6, 2011-12-02#08/12/11

05/12/11Moved by Councillor Bill Ginter

List ofSeconded by Councillor Ruth Murray

AccountsBE IT RESOLVED that the accounts, being Cheque #’s 11658 to 11760 in the amount of $298,659.17 and Payroll Direct Deposits in the amount of $27,575.71 be approved as presented.

(Carried)

06/12/11Moved by Councillor Mike Hinchey

OctoberSeconded by Councillor Bruce Third

FinancialsBE IT RESOLVED THAT the Financial Statements for the month ending October 31st, 2011 of the Town of Morris be adopted as presented.

(Carried)

07/12/11Moved by Councillor Bruce Third

2012 WageSeconded by Councillor Ruth Murray

ReportBE IT RESOLVED that Council adopt the report from the Personnel Committee and approve the recommendations contained therein.

(Carried)

08/12/11Moved by Councillor Trevor Thiessen

2011 TaxSeconded by Councillor Mike Hinchey

SaleWHEREAS pursuant to S372 of The Municipal Act a municipality may set a reserve bid in the amount of the tax arrears and costs in respect of the property;

NOW THEREFORE BE IT RESOLVED that the Town of Morris place a reserve bid on all properties in the amount of all arrears and costs in respect of each property.

(Carried)

NEW BUSINESS:

a)Eastman Tourism – 2012Noted & discussed

b)PVDC – Banner OpportunityNoted & discussed

c)Cargill Agreement#09/12/11

d)Handivan#10/12/11

09/12/11Moved by Councillor Trevor Thiessen

CargillSeconded by Councillor Mike Hinchey

AgreementBE IT RESOLVED that the Town of Morris agrees in principal to enter into an agreement with Cargill in consideration of the Town selling Cargill certain lands legally described as Lot 2, Block 1, Plan 16733 WLTO;

AND FURTHER that the Mayor, Deputy Mayor and CAO be authorized to sign same.

(Carried)

10/12/11Moved by Councillor Bill Ginter

HandivanSeconded by Councillor Ruth Murray

PurchaseBE IT RESOLVED that the Town of Morris approve Morris and District Handivans purchase of a new van.

(Carried)

BY-LAWS & POLICIES

a) By-Law 05/09 Zoning By-Law Waiting for approval

from the Province

UNFINISHED BUSINESS

a)CAO ReportNoted & discussed

NOTICE OF MOTION: None

COMMITTEE REPORTS:

Councillor Trevor Thiessen reported on the following:

  • Economic Development & Housing
  • Public Works
  • SMCC Meeting
  • Personnel – performance reviews
  • Annual AMM Convention
  • Cargill Meetings
  • Volunteer Appreciation

Councillor Bruce Third reported on the following:

  • Personnel Meeting – Performance reviews & evaluations
  • Housing and Economic Development
  • Protective Services
  • Meeting with HD Graphics re: Main Street
  • Recreation Committee Meeting
  • MASS Meeting
  • Public Safety meeting regarding firehall
  • Public Safety meeting regarding winter storms
  • Planning Session
  • Annual AMM Convention

Councillor Bill Ginter reported on the following:

  • Highway Beautification meeting – discussed brickwork being done in spring and possibilities for new Christmas lighting.
  • Annual AMM Convention
  • Lighting and drainage at Fairview Place

Councillor Mike Hincheyreported on the following:

  • Planning Session for Economic Development and Building Inspector.
  • Protective Services
  • Rivers West AGM – St. Norbert.
  • Meeting with HD Graphics to discuss street signs
  • Economic Development meeting
  • Meeting with Protective Services and Fire Chief
  • Protective Services and EMO meeting
  • Council Planning Session
  • Annual AMM Convention
  • Dekalb Sponsorship evening
  • Hwy 75 Beautification
  • U of M Disaster Research Session
  • RRVPCC Annual Meeting
  • Volunteer Appreciation Dinner

Councillor Ruth Murray reported on the following:

  • Personnel evaluations and wage proposals
  • Finance meeting
  • EMO Meeting
  • Chamber Meeting
  • Library Meeting
  • Chamber Executive to discuss AGM
  • EMO meeting to discuss recommendations for the Fire Hall
  • Town Planning Session
  • Annual AMM Convention
  • Dekalb Bonspiel Opening Ceremonies
  • Highways meeting regarding Main Street Beautification
  • Appreciation Dinner for volunteers
  • U of M Disaster Research projectResolution #11/12/11

11/12/11Moved by Councillor Ruth Murray

U of MSeconded by Councillor Bruce Third

ResearchBE IT RESOLVED that Mayor van der Linde, Councillor Murray and Councillor Hinchey Project be authorized to attend the University of Manitoba Disaster Research Institute project Focus

Group Discussion held November 29th, 2011;

AND FURTHER that expenses be reimbursed as per Bylaw 01/09.

(Carried)

IN CAMERA ITEMS: Tax Sale Proposal

12/12/11Moved by Councillor Ruth Murray

In CameraSeconded By Councillor Mike Hinchey

BE IT RESOLVED that Council go “in camera” to discuss the following issue:

Tax Sale Proposal

(Carried)

13/12/11Moved by Councillor Trevor Thiessen

ResumeSeconded by Councillor Ruth Murray

MeetingBE IT RESOLVED that Council resume its regular Council meeting.

(Carried)

14/12/11Moved by Councillor Mike Hinchey

Tax SaleSeconded by Councillor Trevor Thiessen

AgreementBE IT RESOLVED that Council approve the following proposal brought forward by the owner(s) of Roll 31400;

1)A signed agreement

2)Payments of $500.00 per month

3)All future taxes be paid in full by the due date

4)If any payment is missed the property will go back into tax sale

5)The owner is responsible for water bills being kept current

AND FURTHER that an agreement be drawn up by Taxervice reflecting these terms and/or any changes deemed necessary by Council and that the CAO be authorized to sign same.

(Carried)

Next Meeting Date:December 15th, 2011

Adjournment:There being no further business the meeting was adjourned at 8:13 p.m.

TOWN OF MORRIS

______

MAYOR

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CHIEF ADMINISTRATIVE OFFICER