SUFAC

Meeting Minutes for September 22, 2005

I.Call to Order

SUFAC Chair Katie Gassenhuber called the meeting to order at 5:03 P.M.

  1. Roll Call
  2. Members Present: Katie Gassenhuber, Sarah Oldenburg, Yer Lor, Nathan Petrashek, Crystal Jushka, Matt Stiltjes, Olga Kirilchuk, Adam Warpinski, Angela Oestreich, Bob Telford, Andrea Heiting, Nikki Luykx, Ron Ronnenburg.
  1. Recognition of Guests

Joe Smith (GTP), Josh Kaurich (Graduate Students Union), Chris Olson (Student Film Society).

  1. Approval of Agenda

Sarah moved to strike Discussion Item a. Rotaract from the Agenda since they are not currently a registered Student Organization. Seconded by Adam. Sarah called question. Sarah Called Acclimation. Motion approved. Sarah moved to approve the agenda. Seconded by Crystal. Sarah called question. Crystal called acclimation. Agenda approved.

  1. Approval of Minutes

Adam moved to approve the minutes. Seconded by Sarah. Crystal called question. Minutes approved.

  1. Reports
  2. OFO: There is $30,000 in the Contingency Fund balance and $1,000 in the Small Budget.
  3. Senate: Didn’t meet this week. Last week Senate talked about the open secretary position and what other positions needed to be filled. This week Senate will discuss a resolution about Student Aid.
  4. UUB: UUB mainly talked about plans for the upcoming weekends. They are working on a Toga themed After Hours. UUB also discussed night golf, a packer party, and a powder puff game.
  5. GTP: Dan Ahdoot came to campus this past Monday. GTP had about 200 people show up for this event. Next week Tuesday Inside the Film-Makers Studio will be on Campus.
  6. Vice:Thanks for coming. If you have any questions, feel free to stop by the office, the hours are posted on the door.
  7. Chair: Thanks for coming. Hopefully we’ll be gaining some new members within the next week or so with elections. The office hours are posted on the SUFAC door, so feel free to stop by.
  1. Information Items
  2. Request Guidelines- Sarah presented the possibility of changing the Request Guidelines. Sarah said that in your binders you can find the 4 funds. Please look over for next week’s meeting and come with any changes or update suggestions. Sarah pointed out that Contingency fund has been changed to Committed Funds since that’s what OFO uses in their computers. This will become a discussion item next week.

A member of the board asked when the website will be updated. Nate said that the webmaster just got all of his payment information figured out, and that the website should be updated in the next week and a half.

  1. Discussion Items
  2. Student Film Society-Chris presented the Student Film Society’s Contingency Fund Request. They are requesting money for the organization since the organization was formed later in the year last year and they were not able to submit a budget last school year. They want money to buy the rights to show 3 different films, bring filmmaker Lloyd Kaufman to campus, and to promote these events. They would like to possibly also show one of Lloyd Kaufman’s films when she comes to campus. Chris said that there is a possibility that they may cosponsor these events with Independent Film Society.

A member of the board asked Chris to tell the board more about the films and why they were chosen. Chris said that the officers of the Org saw all the films and thought that they would be good to show. Dark Star is by John Carpenter who has a big following. This movie helps to show the transformation form starting small to directing an actual movie. Brazil shows filmmaker vs. Studio. The director of this move didn’t want to give the final rights to the Studio and cause huge controversy. Master of the Flying Guillotine can be seen as the genesis of many other films of current times.

A member of the board asked where Student Film Society got the prices for the movie rights. Chris said that they contacted the distributors for these prices. The board asked Student Film Society to rank the movies in order of importance to their organization. Chris said that Brazil is most important, followed by Master of the Flying Guillotine, and Dark Star. A member of the board asked if Student Film Society could speak more about their plans for Promotional materials. Chris said that they plan to primarily use that money for flyers. They do not have any copy money and they aren’t sure what else is allowed. The $200 is an arbitrary amount they picked so that they would have some money to promote their events.

A member of the board asked if this request will cover everything the organization wants to do this year. Chris said that last year this organization started after the budget deadline. This request should cover most of the things that Student Film Society wants to do this semester. The board asked Student Film Society how many members they currently have. Chris said that right now they have 6 members. A member of the board asked how they plan on promoting if they only have 6 members currently. Chris said that when the organization started last year they only had two members. They plan on using flyers, classrooms and word of mouth to promote these events. Chris said that they have already received a lot of interest by students to hold these events. A member of the board asked how Student Film Society plans to get more members in this organization. Student Film Society said that they hope people will come to see the films and sign up then.

The board asked if Student Film Society has any plans for next semester. Student film society said that as they see it, they will be able to submit a budget this semester, and go from there. A member of the board asked if this Organization has done anything like this in the past. Chris said that last year they held 2 showings of films. They had 5 people attend each film. Last year they were held at 8:00 p.m. on Sunday nights. This year they hope to have a greater outcome by holding the viewings at 7:00 p.m. on a weeknight. A member of the board asked if they were planning on having food at these events. Chris said that they were not planning on it. They don’t intend for these movies to be viewed as entertainment, but rather as a standpoint to have discussion about the artistic aspects of them.

A member of the board asked of Student Film Society plans to do any fundraisers to help offset the cost to SUFAC. Chris said they have discussed a few things such as possibly holding a bake sale or a silent auction, but haven’t done anything so far. A member of the board said that earlier, Student Film Society mentioned possibly cosponsoring these events with Independent Film Society and asked them to talk more about this. Chris said that they aren’t sure yet. They have asked IFS but they just aren’t sure. The budgets are up in the air as of this point in time. This will be voted on next week.

  1. Good Times Programming- Joe presented GTP’s Contingency Fund Request. Joe said that normally the Executive Director of GTP presents the requests, but the current Executive Director left the board so he will be presenting it. Joe said that in their budget, they didn’t budget for capital purchase. GTP would like to purchase a TV, VCR/DVD Combo, a CD/Cassette player, and a shelving unit to hold all this equipment. In order for GTP to fulfill their mission statement, they need to have a place to view the material they receive. For branches such as Innovative Sounds it is not reasonable to watch an act around a computer screen. In order for them to view this material now, they have to reserve a room since the Union said that A/V equipment is only for use in meeting rooms. As for security, the sturdy shelving unit would stay in the GTP office which is locked when members are not around. The Union also checks the SGA offices once an hour. As for maintenance and upkeep, the only thing that this would need is batteries for the remotes. On page 2 of their request, GTP lists all the price comparisons. They did not include one for the Shelving unit since they found it at Big Lots.

The board asked OFO how much GTP currently has in its Agency account. OFO said that they currently have $1,788.50. The board then asked what GTP plans to do with that money. Joe said that they plan to purchase furniture and other capital items for the office with that. Some of the items they intend to buy with that money they are restricted from using SUFAC money for. This includes items for social events, member recognition and team builders.

A member of the board asked if GTP expects that someone from the Union would stop someone if they are leaving with a DVD player when Union goes on rounds. Joe said that they would hope the Union employee would stop them. Joe also said that they have the option of buying chain locks out of Boise to use as another source of security. The board asked if GTP looked into media services to get the equipment they need. Joe said that media services charges every time it is used. A member of the board asked why GTP wants a 27” T.V. and why not something smaller. Joe said that it is hard for 20 people to huddle around a 17” monitor, especially if something is in wide screen version. Joe said that they felt that 27” was a nice intermediate size. A member of the board asked who in the union said they can’t use the equipment with out reserving a room. Joe said that on several occasions they have been told that they cannot use the equipment.

A member of the board asked how often this equipment will be used on a weekly basis. Joe said that GTP has teams meet every week. Joe said that right now it’s a hassle to reserve a room and move an entire meeting just to watch something on the T.V, so they don’t do it too often. Joe said that Innovative Sounds deals with media stuff on a weekly basis. A member of the board asked if GTP has thought about buying a Combo TV with the other stuff. Joe said that they have looked into this and it is more expensive. He said that a 27” TV/DVD/VCR costs over $500. Joe also said that if one piece goes out, it is easier to replace when they are all separate.

A member of the board asked why GTP would need a VCR and a cassette player since this is kind of out of date technology. Joe said that not all demo tapes that they receive are up to DVD. Many of the local acts are on VHS. Joe also mentioned that Jim Wand sends them a VHS tape of his performances every year. Although VHS aren’t used heavily, they are still used on occasion. Joe said that Cassettes aren’t used as often, but are used on occasion.

A member of the board asked how many of their acts are booked at NACA and how many are booked at other times. Joe said that Innovative Sounds books 30-40% of their acts at NACA, Special Events books 60% at NACA, they book 1 or 2 lecturers at NACA and Outdoor Adventures doesn’t book anything at NACA. Joe mentioned that they also receive tapes of acts that they do book at NACA before they go to the convention. This will be voted on next week.

  1. Action Items
  1. Announcements

a. SGA Exec.- The Student Savings Club cards are out throughout the Phoenix Club and the Book Store. The elections will be held September 27 and 28th. So please go out and vote. SGA is working on a backpack collection drive and partnering with Wisconsin Cares and other UW Schools as well.

  1. Adjournment

Sarah moved to adjourn the meeting. Seconded by Crystal. Sarah called unanimity. Meeting adjourned at 5:31 p.m.

Respectfully Submitted by,

Amanda Kumrow

SUFAC Secretary

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