SmartM2M(15)33_002

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Call for candidates for the election of
oneSmartM2M Vice Chairman.
from Source: / Technical Officer
Contact: /
To: / ETSI SmartM2M
Submission date: / 22December 2015

Dear Sir or Madam,

ETSIis calling for TC Smart M2M Vice Chairman candidates. One candidate will be elected.

The purpose of the present call is to invite ETSI Members to submit applications for thisVice Chair position.

How to apply?Candidates shall complete the application form in Annex Aof the present document and sendtheir candidacy to ETSI ( copy ) no later thanSunday, 17thJanuary 2016.

The list of candidates will be announced on Mondaythe 18thJanuary 2016.

Who can apply?Any representative of an ETSI Full Memberor Associate member.

Elections will take place at the

15-17February 2016SmartM2M#37 meeting.
The number of ballots and their schedule will depend on the candidacies received.

Theelection process will follow the rules in clause 1.3 of ETSI Technical Working Procedures(see Annex B).

The election resultsannouncement will take place atthe end of the SmartM2M#37plenary opening (and after the election) on Monday 15th of February 2016.

Should you require further information concerning the election process please do not hesitate to contact the SmartM2M support Team().

Yours faithfully,

Patrick GUILLEMIN

SmartM2MTechnical Officer

Call for SmartM2M Official

ANNEX A
SmartM2M Vice Chairman

Application form

To submit your candidature, please:

Fill in the present Annex Aand send 2 electronic versions to :

  1. the present (and filled) candidature as a .docx file
    AND
  2. a printed, signed, and scanned version of the present candidature as a .PDF

Deadline: Friday, 13th February 2015

Candidate picture here

Family Name / First Name
Nationality / Date of birth
Company
(ETSI member) / E-mail address
Address
Phone / Fax

I hereby apply for the role ofTC SmartM2M Vice Chairman

Date (day/month/year): Signature:

MOTIVATION for your application this position
PROFESSIONAL EXPERIENCE
EDUCATION
OTHER INFORMATION

Date (day/month/year): Signature:

SmartM2M OfficialapplicationANNEX A: Application form

ANNEX A

Useful information:

Extracts from ETSI TWPs:

For interpreting the result of an election for a Technical Body official the procedures in Article 11.4 of the ETSI Rules of Procedure shall apply>:

Extract of article 1.3.1 of the ETSI Technical Working Procedures (ETSI Directives)

<Page 21>

11.4 For appointment of the Chairman and Vice Chairmen of the General Assembly, Director-General, and Chairman of the Board, the following procedure shall be applied:

when, in the first ballot, no candidate has obtained 71 % of the votes cast, a second ballot shall be held. In the second ballot, in cases where there are only two candidates, the candidate obtaining the higher number of votes is elected. In cases where there are more than two candidates, if none of them has obtained 71 % of the votes, a third and final ballot shall be held among the two candidates who have obtained the highest number of votes in the second ballot. The candidate obtaining the higher number of votes in the third ballot is then elected.

<Page 98>

./.

1.3Appointment of Technical Body Officials

1.3.1Appointment of Chairmen

A Technical Body Chairman shall be appointed by the Technical Body for a period of two years. The appointment shall be confirmed by the Board.

When justified, the Board may ask a Technical Body Chairman to step down from his position of office.

If more than one candidate exists for the position of Technical Body Chairman and the Technical Body is unable to decide on one candidate using the decision making procedures given in Clause 1.7, the matter shall be referred to the Board for resolution.

1.3.2Appointment of Vice Chairmen and Working Group Chairmen

A Technical Body may appoint Vice-Chairmen and Working Group Chairmen for a period of two years using the decision making procedures given in Clause 1.7. After each two year period they may be reappointed.

./.
<Page 105>

1.7Decision making

1.7.1Principles of decision making

A Technical Body shall endeavour to reach Consensus on all issues, including the approval of draft ETSI deliverables and the adoption of Technical Specifications and Technical Reports. If Consensus cannot be achieved, the Chairman can decide to take a vote which may be performed by a secret ballot. A vote may be conducted during a Technical Body meeting or by correspondence.

Where voting is used, vote results shall be evaluated by the Chairman using the individual weighting of each ETSI full or associate member as described in Article11 of the Rules of Procedure.

A proposal shall be deemed to be approved if 71% of the votes cast are in favour. Abstentions or failure to submit a vote shall not be included in determining the number of votes cast.

If a proposal fails to achieve 71%, the result shall be re-calculated using the votes of ETSI full members only. If the re-calculated result achieves 71%, the proposal shall be deemed to be approved.

For interpreting the result of an election for a Technical Body official the procedures in Article 11.4 of the ETSI Rules of Procedure shall apply.

In the case of a joint Technical Body with CEN and/or CENELEC (mode 5) the joint Technical Body operates on the basis of Consensus of its participants. Missing consensus and blocking situations on technical issues or procedural aspects should be reported to the relevant Secretariats or Boards as described in the Basic Co-operation Agreement (see annex P).

1.7.1.1Voting during a Technical Body meeting

The following procedures apply for voting during a Technical Body meeting:

●before voting, a clear definition of the issues shall be provided by the Chairman;

●if an ETSI full or associate member has more than one representative, only one may vote;

●if manual voting procedures are used, each ETSI full or associate member may only cast the vote once. If electronic voting procedures are used, votes may be changed prior to the closure of the vote;

●the opinions of Counsellors (and in the case of ENs or regulatory documents, associate members) should be noted;

●voting by proxy is not permitted;

●there are no quorum requirements and vote splitting is not permitted;

●the result of the vote shall be recorded in the meeting report.

1.7.1.2Voting by correspondence

The following procedures apply for voting by correspondence:

●before voting, a clear definition of the issues shall be provided by the Chairman and disseminated to all on the Technical Body membership list;

●if manual voting procedures are used, each ETSI full or associate member may only cast the vote once within the 30 day voting period. If electronic voting procedures are used, votes may be changed prior to the closure of the vote;

●there are no quorum requirements and vote splitting is not permitted;

●at the end of the voting period the Chairman shall count the votes as described in clause 1.7.1;

●The result of the vote should be disseminated to everybody on the Technical Body membership list within 15 days.

1.7.1.3Voting for the election of a Technical Body official

For the purpose of electing any Technical Body official the procedures given in clauses 1.7.1, 1.7.1.1 and 1.7.1.2 shall apply.

In the case where there is more than one candidate, a secret ballot shall be used. For interpreting the result of an election for a Technical Body official the procedures in Article 11.4 of the ETSI Rules of Procedure shall apply.

The Technical Body Chairman shall be responsible for the voting process and shall ensure that confidentiality is maintained.

If the vote is conducted during a Technical Body meeting only the final result shall be recorded in the meeting report.

If the vote is conducted by correspondence only the final result of the vote shall be disseminated.

SmartM2M OfficialapplicationANNEX A: Application form