AGENDA – ORDINARY MEETING OF COUNCIL 1
22 May 2007
SHIRE OF ASHBURTON
ORDINARY COUNCIL MEETING
AGENDA
Ashburton HallAshburton Hall, Ashburton Avenue
PARABURDOO
24 October22 May 2007
SHIRE OF ASHBURTON
ORDINARY COUNCIL MEETING
Dear Councillor,
Notice is hereby given that an Ordinary Meeting of the Council of the Shire of Ashburton will be held on Tuesday 22 May, 2007 at the Ashburton Hall, Ashburton Avenue, Paraburdoo, commencing at 9.00am.
The business to be transacted is shown in the Agenda.
Keith Pearson
CHIEF EXECUTIVE OFFICER
16 May, 2007
DISCLAIMER
The recommendations contained in the Agenda are subject to confirmation by Council. The Shire of Ashburton warns that anyone who has any application lodged with Council must obtain and should only rely on written confirmation of the outcomes of the application following the Council meeting, and any conditions attaching to the decision made by the Council in respect of the application. No responsibility whatsoever is implied or accepted by the Shire of Ashburton for any act, omission or statement or intimation occurring during a Council meeting.
1.05.0 DECLARATION OF OPENING 5
2.05.0 ANNOUNCEMENT OF VISITORS 5
3.05.0 ATTENDANCE 5
3.05.01 ATTENDANCE 5
3.05.02 APOLOGIES 5
3.05.03 APPROVED LEAVE OF ABSENCE 5
4.05.0 PUBLIC QUESTION TIME 5
4.05.01 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 5
4.05.02 PUBLIC QUESTION TIME 5
5.05.0 APPLICATIONS FOR LEAVE OF ABSENCE 6
6.05.0 PETITIONS / DEPUTATIONS / PRESENTATIONS 6
6.05.01 PETITIONS 6
6.05.02 DEPUTATIONS 6
6.05.03 PRESENTATIONS 6
7.05.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 6
7.05.01 ORDINARY MEETING OF COUNCIL HELD ON 24 APRIL 2007 6
8.05.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION 6
9.05.0 DECLARATION BY MEMBERS 6
10.05.0 ENGINEERING SERVICES REPORTS 7
10.05.11 PROPOSED PURCHASE OF BORE PUMP FOR RETICULATION TO OVALS AND VERGES IN TOM PRICE 7
10.05.12 MILLSTREAM LINK ROAD CONSTRUCTION – CONSEQUENCES FOR THE SHIRE OF ASHBURTON 9
10.05.13 PROPOSED SALE OF LAND – LOT 308 BOONDEROO ROAD, TOM PRICE 14
10.05.14 ENGINEERING SERVICES DECISION STATUS REPORT 17
11.05.0 COMMUNITY SERVICES REPORTS 21
11.05.06 COMMUNITY SERVICES DECISION STATUS REPORT 21
12.05.0 CORPORATE SERVICES REPORTS 24
12.05.26 RECEIPT OF FINANCIAL REPORTS 24
12.05.27 STATUTORY COMPLIANCE RETURN 2006 26
12.05.28 ANNUAL REPORT AND GENERAL MEETING OF ELECTORS 28
12.05.29 USE OF COMMON SEAL UNDER DELEGATED AUTHORITY 30
12.05.30 REQUEST FROM MINISTER FOR REGIONAL DEVELOPMENT CONCERNING VACANT LOTS WITTENOOM 32
12.05.31 CORPORATE SERVICES STATUS REPORT 36
13.05.0 DEVELOPMENT SERVICES REPORTS 39
13.05.15 DEVELOPMENT SERVICES DECISION STATUS REPORT 39
14.05.0 WESTERN OPERATIONS REPORTS 42
14.05.07 WESTERN OPERATIONS DECISION STATUS REPORT 42
15.05.0 NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING 47
16.05.0 CONFIDENTIAL REPORTS 47
16.05.07 CONFIDENTIAL REPORT WITTENOOM ASBESTOS LITIGATION 48
16.05.08 CONFIDENTIAL REPORT POSSIBLE FREEHOLDING OF RESERVE 34101 (BEADON BAY VILLAGE) ONSLOW 49
16.05.09 CONFIDENTIAL REPORT LEASES FOR TOM PRICE TOURIST PARK (RESERVE 38762), OCEAN VIEW CARAVAN PARK, ONSLOW (RESERVE 24405) AND SUNCHALETS, ONSLOW (RESERVE 35889). 50
17.05.0 NEXT MEETING 50
18.05.0 CLOSURE OF MEETING 50
1.1005.0 DECLARATION OF OPENING
2.1005.0 ANNOUNCEMENT OF VISITORS
3.1005.0 ATTENDANCE
3.1005.01 ATTENDANCE
Cr L Corker Shire President, Ashburton Ward
Cr H Martin Tom Price Ward
Cr L Thomas Tableland Ward
Cr L Rumble Paraburdoo Ward
Cr P Foote Paraburdoo Ward
Cr A Eyre Onslow Ward
Cr T Bloem Tom Price Ward
Cr C Fernandez Tom Price Ward
Cr E Walsham Pannawonica Ward
Mr K Pearson Chief Executive Officer
Mr J Breen Executive Manager Engineering Services
Mr B Smith Executive Manager Development Services
Mrs J Smith Executive Assistant to Chief Executive Officer
Ms A O’Halloran Executive Manager Western Operations
Mr L White Executive Manager Community Services
Mrs S O’Toole Executive Manager Corporate Services
Ms B Shields Executive Assistant Chief Executive Officer
3.1005.02 APOLOGIES
Cr E Walsham Pannawonica Ward
Cr T Bloem Tom Price Ward
3.1005.03 APPROVED LEAVE OF ABSENCE
4.1005.0 PUBLIC QUESTION TIME
4.1005.01 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
4.1005.02 PUBLIC QUESTION TIME
5.1005.0 APPLICATIONS FOR LEAVE OF ABSENCE
Cr Linton Rumble – July 2007 meeting
6.1005.0 PETITIONS / DEPUTATIONS / PRESENTATIONS
6.1005.01 PETITIONS
6.1005.02 DEPUTATIONS
6.05.03 PRESENTATIONS
Representative from Minister John Ford’s office and consultants who prepared the Management of Asbestos Contamination in Wittenoom September 2006 document.
Emergency Management and Local Government – Amanda O’Halloran and Morgwn Jones (45mins)
7.1005.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETING
7.1005.01 ORDINARY MEETING OF COUNCIL HELD ON 19 SEPTEMBER24 APRIL 2007
At Item 12.09.064 the declarations made by Crs Martin, Rumble and Walsham and the Council Decision relating to these declarations to be placed at the beginning of the item as this is when the declarations were made.
Recommendation
§ That the Minutes of the Ordinary Meeting of Council held on 19 September24 April, 2007, as previously circulated on 22 September01 May 2007, be confirmed as a true and accurate record.
§ Placement of the declaration made by Crs Martin, Rumble and Walsham and the Council decision relating to these declarations being placed at the beginning of Item 12.09.064.
8.1005.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
9.1005.0 DECLARATION BY MEMBERS
That Councillors have given due consideration to all matters contained in the Agenda presently before the meeting.
AGENDA – ORDINARY MEETING OF COUNCIL 1
22 May 2007
10.1005.0 ENGINEERING SERVICES REPORTS
10.05.11 PROPOSED PURCHASE OF BORE PUMP FOR RETICULATION TO OVALS AND VERGES IN TOM PRICE
FILE REFERENCE: / PL.PLAUTHOR’S NAME AND
POSITION: / Mark Gladman
Supervisor Town Maintenance
NAME OF APPLICANT/
RESPONDENT: / Not Applicable
DATE REPORT WRITTEN: / 4 May 2007
DISCLOSURE OF FINANCIAL INTEREST: / The author has not financial interest in this matter.
PREVIOUS MEETING
REFERENCE: / Not Applicable
Summary
The bore pump that supplies Tom Price playing fields requires a major overhaul. No Back-up pump is available to ensure a continuous water supply for irrigation. A new pump is needed to reduce down-time when the existing reticulation pump needs servicing
Background
The existing bore pump servicing playing fields in Tom Price requires a major overhaul. Turnaround time for this is around 4 weeks, as it needs to be sent away.
Pumps need minor servicing every 12 months and require an overhaul bi-annually. The oval reticulation requires constant water.
Comment
If a new pump is purchased, the Reticulation Officer is able to rotate pumps and have no down time when irrigated areas are without water. The old pump will be overhauled and remain at the Depot to be used as a spare when the new pump requires its regular servicing, thus rotating the pumps annually.
This also reduces contractor hours required (electrician, hire of excavator/crane) as the bore pump can be removed, bore cleaned and rewired all in one day, as opposed to the two visits required now.
Consultation
Executive Manager Engineering Services
Supervisor Town Maintenance
Statutory Environment
There are no Statutory Implications relevant to this matter
Policy Implications
There are no policy implications relevant to this matter
Financial Implications
The purchase and fitting of a new bore pump would cost $18,000. No provision has been made in the budget for such a purchase.
Strategic Implications
There are no strategic implications relevant to this matter
Voting Requirement
Absolute Majority Required
Officers Recommendation
That Council approves new capital expenditure of $18,000 to purchase a
new bore pump.
10.05.12 MILLSTREAM LINK ROAD CONSTRUCTION – CONSEQUENCES FOR THE SHIRE OF ASHBURTON
FILE REFERENCE: / RO.NGAUTHOR’S NAME AND
POSITION: / Jeff Breen
Executive Manager Engineering Services
NAME OF APPLICANT/
RESPONDENT: / Not Applicable
DATE REPORT WRITTEN: / 4 May 2007
DISCLOSURE OF FINANCIAL INTEREST: / The author has no financial interest in this matter.
PREVIOUS MEETING
REFERENCE:
Summary
The construction of the Millstream Link Road is due for completion in late 2008. The road ends approximately 35 km short of the Millstream National Park at Barowanna Hill. From the end of the new road to the National Park, traffic will travel on Shire roads that are not adequate for the expected increase in traffic volumes, or the change in traffic type.
It is estimated an increase in expenditure of $3.4 million is required over the next two years to upgrade affected Shire roads.
Background
The WA State Government has allocated $260 million to the construction of 80km of the Millstream Link Stage 2. The road commences near Karratha and ends at Barowanna Hill, 35 km short of the Millstream Chichester National Park. Stage 2 construction started in March 2006 and is due for completion in late 2008.
Comment
The construction of the Millstream Link road, and the subsequent completion through to Tom Price, is an exciting advance in transport communication which will provide benefits to the community and may enhance the sustainability of the town and the region and add to the desirability of the region, in general, and the Shire in particular, as a tourist destination.
The economic benefits from the increased prospects for tourism are welcomed however there may be some offset to this economic benefit with locals being able to more readily shop in Karratha.
From a road infrastructure perspective there are significant areas of concern for the Shire.
Stage Two of the construction of the Millstream Link Road, due for completion late 2008, will halve the travel time from Karratha to the Millstream –Chichester National Park.
With the provision of a shorter, safer route to the National Park it is reasonable to expect a significant increase in visitations both from Karratha residents and the general touring public. No longer will a 4WD be perceived to be required to make the trip, tourists who currently stay on the bitumen will be able to readily access the National Park.
The number of extra visitations, as far as I am aware, has not been quantified, but it is reasonable to assume that it will be significant. The end point for Stage Two is Barowanna Hill, about 20 km north of the Millstream turn off.
There will be significant traffic impacts on a number of sections of the Roebourne Wittenoom Road including the 20 km section from Barowanna Hill to the Millstream turnoff, the section 19 km from Barowanna Hill to Python Pool, Python Pool to the Shire boundary (and through to Roebourne) and the 28 km section from Millstream junction to the HI Access Road – southern access, the Pannawonica Millstream Road to the Park entrance (15km), the remainder of the Pannawonica Millstream Road (from travelling public wishing to complete the circuit instead of back tracking), and the roads within the Park which the Shire maintains (Kanjenjie –Millstream, Snappy Gum Drive, etc).
The Shire currently maintains these roads to a standard commensurate with their usage, i.e. low volumes of predominantly 4WDs. However, the current standard will need to improve in order to diminish the increased risk of traffic related incidents resulting from;
· an increase in traffic with an attendant increase in potential conflict,
· increased rate of deterioration of the pavement resulting from increased general and heavy traffic,
· the introduction of lesser experienced and equipped drivers to a gravel road environment,
· drivers coming from a high speed environment to gravel roads failing to adjust to prevailing conditions,
· drivers coming from a well signed and delineated environment to one where signs and guide posts are in limited numbers,
· drivers entering an environment where weather can cause conditions to deteriorate rapidly.
For the Shire to discharge its duty of care responsibilities, it will be necessary to carry out extensive capital upgrade works within a short space of time and be faced with increased maintenance costs. Whilst these maintenance costs will diminish following the completion of Stage Three, the time frame for this is currently undetermined and will only positively affect the Roebourne Wittenoom Road.
The following table outlines the affected roads and required works.
Required Capital and Maintenance Expenditure
Road Section / Capital Treatment / Proposed CapitalExpenditure 06/07 / Required Expenditure to Complete (07/08, 08/09) / Extra
Maint.
Required / Annual
Extra
Maint.
Cost
Roebourne Wittenoom
Barowanna SLK 27.9– Millstream Junction SLK 47.9 / Resheet, guide posts, stabilise floodways (7), signage / $30,000 (two floodway stabilisation) / $485,000 / Extra 1 dry grade, 1 wet grade / $15000
Roebourne Wittenoom
Sealed section SLK 17 - Python Pool SLK 6 / Widen seal to 6m, guide posts, signage, safety fence (1120m), drainage / $480,000
Widen and seal 5km / $585,000 / Nil
Roebourne Wittenoom
Python Pool SLK 6 – SLK 00 / Reconstruct and seal to 6m, guide posts, signage, drainage / Nil / $700,000
Roebourne Wittenoom
SLK 17 – SLK 28 / Resheet, guide posts, signage / $141,000
Resheet 10km / $120000 / Extra 1 dry grade, 1 wet grade / $7600
Roebourne Wittenoom
SLK 47.9 – SLK 76 / Minor resheet, guide posts, signage, drainage, (minor), wet grade and roll, floodway stabilisation (12) / $30,000
Floodway stabilisation / $230,000 / Extra 1 dry grade, 1 wet grade / $22000
Pannawonica Millstream
SLK 89 – SLK 106 / Reshape, add and seal 6m wide, signage, guide posts / Nil / $1,350,000 / Nil
Pannawonica Millstream
SLK 00 – SLK 89 / Complete resheet, signs, guideposts, floodways / $343,000 / $480,000 / Extra 1 dry grade, 1 wet grade / $67000
Kanjenjie, Snappy Gum Drive, etc / Minor resheet, signage,
Floodways, guideposts / Nil / $380,000 / Extra 1 dry grade, 1 wet grade / $14000
Whilst Regional Road Group funding goes some way to addressing the capital upgrade issues it is not nearly enough to adequately upgrade these roads to accommodate the likely increase and change in traffic in a timely manner.
The Shire of Ashburton has already expended considerable funds on the subject roads but a further capital expenditure of $4.35 million will be required to upgrade to a satisfactory standard.
It is expected that over the next two years the Shire will receive $633,000 of Regional Road Group funding for some of the subject roads. With the Shire’s contribution the total available funds will total $949,500 resulting in a shortfall of $3.4005 million.
This increase and change in traffic which will require the upgrading of these roads has come about as a result of the actions of parties other than the Shire. There appears to have been little thought, and to this stage, no financial support given to the Shire’s predicament. Whilst there may be some economic benefits flowing from the completion of the Millstream Link Road it is unlikely there will be a significant revenue increase to the Shire and the date for the completion of the road through to Tom Price is still to be determined.