BUDGET and FINANCE COMMITTEE

BUDGET and FINANCE COMMITTEE

August 19,2014

Committee: Dr. David Hakes, Chairperson

Brian Davis

Ronald Slagle

I.INFORMATION ITEMS

A.Upper Moreland Middle School Bond Issue Report for July 2014.

B.Capital Reserve Project Report for July 2014.

C.Fund Raising Reportfor July 2014.

D.Facilities Overtime Report for June/July 2014as presented.

E.Construction Projects – Estimates/Actuals

II.DISCUSSION ITEMS

A.Executive session discussion on a contractual matter.

B.Update on Home Depot assessment appeal filed by the district.

C.Request approval of three used 9 passenger vansand one new minibus with

wheelchair lift to be purchased from the 2014-2015 budget as per the attached

memo dated 8/11/2014.

D.Discussion regarding fee accounting in the general fund. Mr. Malinowski will

present information for parking and technology fees beginning in 2014-15.

III.CONSENT ITEMS

1. Revenue Report and Expenditure Report for the month(s) of June/July 2014as presented.

B.Financial Reports for the month(s) ofJune/July 2014 as presented:

1.Check Reconciliation and List of Payments as presented.

2.Cash Flow Statement as presented.

3.Outstanding Investments Report as presented.

4Scholarship Fund report as presented.

5.Student Funds report as presented.

6.Budget Transfers as presented for JULY 2014.

7.Food Service Financial Statement as presented.

C.Request approval of year three of a five year contract with Maillie LLP, as our

financial statement auditors in the amount of $21,000. (increase of $250).

D.Request approval for the GASB 45 Valuation Agreement with Conrad Siegel

Actuaries through the PA Trust for Fiscal Years Ending June 30, 2015 and 2016

at a cost of $6,700. as detailed in the letter dated July 22, 2014.

E.Request approval as presented for the Berkheimer Tax Administrator Auditor’s

Report for year ended December 31, 2013.

F.Request approval for the transportation contract between Upper Moreland School

District and Abington School District for School Year 2014-2015 at a cost of

$30.00 per day to transport an Abington student to Father Judge High School.

G.Request approval to dispose of obsolete AV equipment as detailed in an email from Tony Gauker dated 6/13/2014.

H.Request approval to trade-in (12) obsolete white boards to Smart Technologies at a cost of $420.00 each as detailed in the attached memo from Tony Gauker dated August 6, 2014.

I.Request approval for Pony Express Amusements to provide amusements for the Fall Festival at the Upper Moreland Primary School on September 29, 2014 in the amount of $1,615. (HSA Funded)

J.Request approval for A Better Way Belgians, Inc. to provide hayrides for the

Fall Festival at the Upper Moreland Primary School on September 29,

2014 in the amount of $1,100. (HSA Funded)

K.Request approval for a Tax Refund for Real Estate Taxes paid for Tax Year 2013 for Parcel #5900-01621-00-3 as requested by Joseph Olszak, Tax Collector, in a request dated 7/31/2014 in the amount of $7.98 because of a new lowered assessment.

L.Request approval for the Memorandum of Agreement for Dairy Connection

Programs, addendum to participate in the pilot program with the Mid Atlantic

Dairy Council as per the attached memo from Cynthia Dawso VanDruff dated

7/17/14.

M. Request approval for the Grocery Award for school year 2014/2015 through the

Eastern Schools Purchasing Network (ESPN) as detailed in a memo from Cynthia Dawso VanDruff dated8/4/2014 to US Food Service in the amount of $200,000. and Feesers in the amount of $85,000.00.

N.Request approval for the Bread Award for school year 2014/2015 through the

Suburban School Food Service Purchasing Group as detailed in a memo from Cynthia Dawso VanDruff dated 8/4/2014 to Morabito in the amount of $29,500.00.

O.Request approval for the Ice Cream Award for school year 2014/2015 through the Suburban School Food Service Purchasing Group as detailed in a memo from Cynthia Dawso VanDruff dated 8/4/2014 to Jack and Jill Ice Cream in the amount of $20,000.00.

P.Request approval for the Upper Moreland School District 2014-2015 “draft” Bus

Route schedule as presented. (Subject to change)

Q.Request approval to contract School Operations Services Group, Inc. to provide

food service consulting until a Food Service Director is hired at a cost not to

exceed $5,000.

R.Request approval to donate a non-repairable John Deere Infield Machine to the

township as detailed in attached memo from Bob DeMarco dated 8/12/2014.

MOTION: To approve all items in the Budget/Finance Consent Agenda as presented.