1. NOTICE

NAME OF THE INSTITUTION, PLACE
DATE NOTICE
HEADING
• A well-written notice must inform the readers about the 5 Ws:
— What is going to happen, (that is, the event)
— Where it will take place
— When it will take place (that is, the date and time)
— Who can apply or is eligible for it
— Whom to contact or apply to (that is, the issuing authority)
SIGN
NAME
(DESIGNATION)

HINTS FOR WRITING NOTICE:

  • A notice must contain full information.
  • Don’t forget to mention the time, date, venue and agenda.
  • A notice is generally written in the third person.
  • Give the notice a suitable heading or title. Put it in the middle. The heading should be written in capital letters.
  • The date should be shown on the left-hand side.
  • A notice must carry signature and designation at the end. The designation should be put in parenthesis.
  • Always write the notice in a box.

Sample:

DELHI PUBLIC SCHOOL, NEW DELHI

13th April, 2007 NOTICE

MEETING OF SCIENCE SOCIETY

On the occasion of National Science and Technology Day, the school has decided to organise a fair. All office bearers are requested to attend a meeting in the School Library on 16 th April, 2007 at 10 am to discuss the arrangements for the fair.

Vikram

Vikram Singh

(Secretary, Science Society)

2. MESSAGE:

MESSAGE
DATE TIME
SALUTATION
(CONTENT)
------
WRITER’S NAME

IMPORTANT POINTS:

  • A message should begin with a brief salutation like Mr. Sharma, Dear Uncle/Mama/ Daddy, etc. whom the message is meant for.
  • There is no address.
  • Only relevant matter should be written.
  • Time and Date of the message must be mentioned. Do mention the time of the message received.
  • Do not add anything else on your own.
  • Put your name at the end of the message.
  • Write your message in reported speech only.
  • There’s no need of writing the address of the receiver of the message.
  • Put the message in a box.

3. DIARY WRITING

DATE, DAY TIME
Dear Diary
(Incidents, experiences, etc. of the day)
Your Name

4. BIOGRAPHICAL SKETCH

Tips for writing Bio- Sketch

  • Mention the dates of events precisely
  • Write the name of the person (whose profile is written) in the very first line.
  • Use simple and lucid language.
  • Discuss all the important events related to the person’s life/character/perception.
  • Do not add any information from your side.

Ex.Biographical sketch of Thomas Edward Lawrance (Heading)

------

5. DIALOGUE WRITING

The actual words of the speakers are to be written against the names of the speakers. The following are the tips to write effective dialogues.

  • Simple and lucid language.
  • Avoid using technical terms.
  • Informal manner
  • Proper beginning, middle and end.
  • Do not use unnecessary adjectives.
  • Be to the point, polite tone.
  • Always keep in mind the situation of the conversation.
  • Take of the verb forms according to the situations.

6. E-MAIL WRITING

Tips to write e-mail.

  • Rarely use capital letters.
  • Avoid using graphics.
  • Keeps your margins wide.
  • Do not use very informal language, incomplete sentences, sms or text language.
  • Use contracted verb forms.
  • Use a short informative subject line, not single general words.

FORMAT

Date:
From:
To:
Subject:
Dear Sir,
(Content)
Regards
Name