January 27th, 2014
Re: CWOR’s 2013 Regional General Meeting
Dear Central West Ontario Region (CWOR) Member,
This letter is to notify all Central West Ontario Region (CWOR) Members that our Regional Annual Meeting will be held at Dundurn Castle (610 York Blvd, Hamilton, ON) on Saturday March 1st, 2013 from 1:00pm – 5:00pm.
The affairs of CWOR are conducted by a regional council made up of not more than 10 members. At the present time, Mary Pedersen, Rob Dinsdale, Meagan Bordi, Debbie Bordi, and Igor Ristevski comprise the 2013-2014 CWOR Council. Each member has been elected for a one year term ending on March 1st, 2014.
If you are interested in becoming a council member, or if you wish to nominate someone to stand for election as a council member, please complete the enclosed nomination form. Please ensure that the person you are nominating is aware of the nomination, and is willing to stand for election. The deadline for receiving nominations prior to the CWOR Regional General Meeting is Friday February 28th, 2014.
A nomination and proxy form (if you are unable to attend) are enclosed. Both forms, once completed, may be mailed, faxed (1-888-958-0307) or emailed () to the CWOR office by Friday February 28th, 2014.
Mailing Address:
101 – 140 King St. E
Hamilton, ON
L8N 1B2
Should you have any questions, please call Alex McGillivray – Regional Service Coordinator at the CWOR Office at (905) 522-2545.
Sincerely,
The CWOR Council
Mary Pedersen, Rob Dinsdale, Meagan Bordi, Debbie Bordi, Igor Ristevski
2014 Regional General Meeting
Central West Ontario Region – Hemophilia Ontario
Saturday March 1st, 2014
1:00pm – 5:00pm
Dundurn Castle
610 York Blvd, Hamilton, ON
AGENDA
1. Call to Order
2. Approval of the Agenda
3. Approval of the 2013 Regional General Meeting Minutes
4. 2013 Budget Report
5. Reports
i) Council Report
ii) 2013: A Year in Review
6. Motion to Approve the Actions Undertaken by the 2013-2014 Council
7. Election of the 2014 CWOR Council
8. Election of the 2014 Hemophilia Ontario Delegates
9. Other Business
10. Adjournment
2013 Regional General Meeting Minutes
Central West Ontario Region
March 2, 2013
5:00pm – 8:00pm
Dundurn Castle
610 York Blvd.
Hamilton, ON
Hemophilia Ontario strives to improve the health and quality of life for all people with inherited bleeding disorders and to find a cure.
2013 Regional Annual Meeting
Agenda
Item / Topic / Owner / Estimated Time /#1 / Call to Order / 2 minutes
#2 / Approval of the Agenda / All / 2 minutes
#3 / Approval of the 2013 Regional General Meeting Minutes / All / 2 minutes
#4 / Reports
i) 2012 Budget Report
ii) 2012 Year in Review / 20 minutes
#5 / Approval of the Actions of the 2012-2013 Central West Board / 20 minutes
#6 / Election of the 2013 CWOR Council / 10 minutes
#7 / Election of the 2013 Hemophilia Ontario Delegates / 5 minutes
#8 / Other Business / All / 2 minutes
#9 / Adjournment
Minutes
1) Call to Order / 8:00 pm2) Approval of the Agenda / Motion: To approve the Agenda for the 2013 Regional Annual Meeting of CWORMoved by: Megan Bordi Seconded by: Igor Ristevski
Carried
3) Approval of the 2011 Regional General Meeting Minutes / Motion: To approve the 2012 Regional Annual Meeting Minutes.Moved by: Megan Bordi Seconded by: Debbie Bordi
Carried
4) Reports
i) 2012 Budget Report
· A review of CWOR’s expenses was completed using the information compiled from the centralized Hemophilia Ontario account.
· Hemophilia Ontario approved a minor surplus of funds raised to be carried over to the next year
ii) 2012 Year in Review
· CWOR programs and services during the 2012 year were summarized.
· A program report attached by Alex McGillivray reported the Women’s Event and the Summer Barbeque were not held this year, but successful programs like Just the Guys, Parents Event, Aging Program and the Holiday Event were as strong as ever
5) Approval of the Actions of the 2012-2013 Central West Council
Motion: To approve the actions undertaken by the 2011-2012 CWOR board of directors.
Moved by: Rob Dinsdale Seconded by: Igor Ristevski Carried
6) Election of the 2013 CWOR Council
Motion: To commence nominations to the 2013-2014 CWOR Council
Rob Dinsdale asked for a motion to open the 2013 Elections
Moved by: Igor Ristevski Seconded by: Megan Bordi Carried
Nominations: Rob Dinsdale, Mary Pedersen, Meagan Bordi, Debbie Bordi, Igor Ristevski
· 3 calls made for any further nominations. Nominations closed.
Motion: To approve the council of the Central Western Ontario Region of Hemophilia Ontario for 2013-2014.
Moved by: Igor Ristevski Seconded by: Carried
2013-2014 CWOR Board: Rob Dinsdale, Mary Pedersen, Meagan Bordi, Debbie Bordi, Igor Ristevski
7) Election of the 2013 Hemophilia Ontario Delegates
Nominations: Mary Pedersen, Igor Ristevski, Rob Dinsdale
· 3 calls made for any further nominations. Nominations closed.
Motion: To approve the delegates of the Central Western Ontario Region to Hemophilia Ontario for 2013-2014.
Moved by: Mary Pedersen Seconded by: Rob Dinsdale Carried
2013-2014 CWOR Delegates: Mary Pedersen, Igor Ristevski, Rob Dinsdale 1 vacancy
Chairperson:
Location: / McMaster Hospital Cafeteria
Motion to Adjourn / Moved by: Igor Ristevski (9:00pm)
Central West Ontario Region – Hemophilia Ontario
2014-2015 NOMINATION FORM
I, ______
print name (Nominator)
a member in good standing, hereby nominate:
print name (Nominee)
a member in good standing, as a candidate for election to the governing council of the Central West Ontario Region of Hemophilia Ontario.
PROXY FORM
Central West Ontario Region – Hemophilia Ontario
2014-2015
Regional General Meeting
I, ______a member in good standing of the Central West Ontario Region of Hemophilia Ontario, hereby exercise my right of proxy as follows:
I authorize ______, to be my proxy to attend, act and vote on my behalf at the CWOR Regional Annual Meeting to be held on Saturday March 1st, 2014 in Ontario.
Members of CWOR, in good standing, may vote on all matters requiring a ballot of the entire association, membership and in the election of the full members to the council.
NAME:______DATE:______
SIGNATURE:______
Please return this completed form by mail or fax (1-888-958-0307) to the CWOR Office NO LATER THAN 4pm on Friday February 28th, 2014, or give your proxy to another member to bring to the meeting. If the person assigning this proxy attends the meeting in person, this proxy will be null and void.