School Emergency Plan
Name of School
Address,
Headteacher
Name of Person responsible for updating the plan
Version Date
Contents
Advice and Support with Emergencies and Business Continuity
Contacting Staff
Contacting Parents and Carers
Contacting Key Partners, Agencies and Contractors
Remote Telephony and IT Procedures
Normal Operating Procedures and Remote Operating Procedures
Remote Learning Arrangements
Loss of Premises
Site Plan
Loss of IT / Telephony
Power Supply
Water Supply
Loss of Heating
Loss of Catering
Fire
Gas Leak
Flood
Cold Weather
Heatwave
Infectious Disease
Infestation
Loss of Equipment
Asset Register
Insurance
Violent Incidents
Management of Emergency Incidents
Risk Assessment
Review of the Plan and Version Control
Support with Emergencies and Business Continuity
Westminster City Council’s Emergency Planning Manager is available 24/7 to advise and support with emergency incidents affecting the school and can also assist with developing plans:-
Tony Andrews
Emergency Planning Manager
Westminster People Services
13th Floor West, Westminster City Hall
64 Victoria St, London, SW1E 6QP
020 7641 3637
07977 931 697
(both are 24/7 mobiles for emergencies)
Support and Advice on Health and Safety
Westminster City Council’s Health and Safety advisors for schools are:-
Peter Dempsey, Health and Safety Manager 0207 641 2451
Edward Andrews, Health and Safety Officer 0207 641 2368
Westminster City Council’s Communications Team
If the incident is so serious that it might attract media attention advise the City Council’s Communications Duty Officer on
020 7641 4783
Contacting Staff
Location (on site and off site) of contact lists, including electronic and paper formats
System for automated / group communication with staff
Details of Cascade arrangements / Contact Tree
Contacting Parents and Carers
Location (on site and off site) of contact lists including electronic and paper formats
System for automated / group communication with parents and carers
Cascade arrangements
Contacting Key Partners, Agencies and Contractors
Location (on site and off site) of contact lists including electronic and paper formats
System for automated / group communication with agencies (if applicable)
Note; It will be easier to update contact details if they are all held in central contact lists. It may therefore be better to put just the name of the agency / contractor where relevant in the following sections and put their contact details in the central lists.
Remote Telephony and IT Procedures
Instructions for accessing IT systems remotely and for managing Telephony remotely (changing voicemail messages, call diverts etc)
Note: If these instructions already exist in other manuals you may choose to reference those manuals rather than copying them here, provided they are accessible off site.
Normal Operating Procedures and Emergency Operating Procedures
Location and formats of normal operating procedures (on site and off site)
Location and formats of emergency operating procedures (on site and off site). These might be for systems such as heating and water or for teaching and learning or administration processes where simplified “good enough” procedures exist for use in emergencies.
Remote Learning Arrangements
Arrangements for remote learning if the school premises are inaccessible
Details of IT support for this.
Note: you might reference a separate document for this rather than copying here, provided that it is accessible if you are out of the school premises.
Loss of Premises
Details of alternative premises, school partnering arrangements etc
Site Plan
Location of Site Plan for managing partial loss of premises, evacuation out of and into the building.
Loss of IT / Telephony
Routines for backing up data
IT Support provider
List of the most critical IT applications to be prioritized for recovery
Arrangements if main telephony system fails
Power Supply
Electricity Provider
Electrician
Location of main switches / fuse boxes
Maximum loading on circuits (eg; check for auxiliary heating)
Generator Instructions
Location of torches
Water Supply
Water Company
Plumber
Location of stop cocks
Tank capacity
Supplier of bottled water
Heating
Equipment provider
Heating Engineer
Auxiliary Heating (Supplier, Check maximum load on circuits)
Minimum temperatures:-
Room/Area Type / TemperatureClassrooms (teaching or private study areas) / 18ºC
Areas where there is a lower than normal level of physical activity because of sickness or physical disability including sick rooms and isolation rooms but not other sleeping accommodation / 21ºC
Areas where there is a higher than normal level of physical activity (for example arising out of physical education) and washrooms, sleeping accommodation and circulation spaces. / 15ºC
Fire
Location of fire procedures, (evacuation procedures, fire drills, fire marshals etc)
Gas Leak
Phone numbers for gas emergencies and other gas failures
Flood
Location of sandbags to protect low lying areas
Pumps
If the school is in a high flood risk area, ie near the river, ask Tony Andrews for links to relevant local authority plans
Cold Weather
Department of Health Cold Weather Plan and Action Cards:-
http://www.dh.gov.uk/health/2012/10/cwp-2012/
Heatwave
NHS Heatwave Plan for England:
http://www.dh.gov.uk/prod_consum_dh/groups/dh_digitalassets/@dh/@en/documents/digitalasset/dh_116029.pdf
Infectious Disease
Tony Andrews will provide details of the latest local Public Health arrangements when are decided following current NHS restructuring. This does not have major Business Continuity implications for the SFVS Audit.
Infestation
Pest Control (Local Authority and Private Contractors)
Loss of Equipment
Arrangements for managing without key equipment.
Asset Register
Location (on site and off site) of asset register including electronic and paper formats
Insurance Details
Violent Incidents
Lock down procedures
Drill for evacuating into the premises
Identification of possible safe areas on site plan
Management of Emergency Incidents
A Tri-borough plan is being developed for major incidents that might affect the school or several schools to the extent that the Local Authority has to take a lead in managing the incident. Refer to Tony Andrews for progress on this.
Risk Assessment
This section is for risks that are not included in the Contents list but which may be relevant for the particular school.
Review of the Business Continuity Plan
Different sections of this plan will naturally be reviewed at different times but the person with responsibility for the Plan should carry out a general review of it annually.
Version Control
Log of changes to the plan
Tony Andrews, Emergency Planning Manager Westminster City council
020 7641 3637 07977 931 697 Page 4 of 8