SITES AND BUILDINGS POLICIES
CRITICAL INCIDENT PLAN
Agreed by the Governors’ Sites and Building Committee:
Next Review due: May 2015
INTRODUCTION
It is the responsibility of the Academy under the Management of Health & Safety at Work Regulation Act 1999 (MH SWR), Reporting of Injuries, Diseases and Dangerous Occurrences 1995, (RIDDOR), Dangerous Substances and Explosive Atmospheres Regulations 2002, The Control of Major Accident Hazard Regulations 1999(COMAH), to have in place a plan for responding to any emergency, disaster or unforeseen circumstance. It is also the responsibility of the Academy to ensure that the relevant individuals and organisations are aware of its existence, contents and implications to themselves.
Aims of this Plan
To ensure that procedures are in place to:
§ Minimise the risk of an incident occurring.
§ Deal with any unforeseen event, emergency or disaster.
§ Safeguard the welfare of staff, students and others.
§ Maintain the Academy’s facilities and building infrastructure.
§ Deal with any threat to the Academy’s reputation.
§ Resume normal activity as soon as possible.
Definition of an Critical Incident
A critical incident is an event that occurs without warning and requires a response that may be outside the normal activities of the Academy.
A critical incident can arise out of many different events and can be influenced by a variety of factors i.e.:
§ A serious accident/incident involving/effecting pupils, staff or visitors on or off the Academy’s premises. If OFF the premises please refer to the Academy’s Off Site Emergency Procedures. See appendix 1
§ A violent intrusion on to the Academy’s premises by malicious persons, either in person or by means of arson, bomb or threat.
§ Academy building(s) deemed to be unusable or unsafe as a result of a fire, structural damage, pollution etc.
§ The release of hazardous substances (chemicals, gas, pollution etc) near or on the Academy’s sites.
§ Severe weather such as floods, high winds, extreme storms etc.
§ Outbreak of an illness or communicable disease as follows:
1. Chickenpox.
2. Cholera.
3. Diphtheria.
4. Dysentery (amoebic or bacillary).
5. Acute encephalitis.
6. Erysipelas.
7. Food poisoning.
8. Legionellosis.
9. Malaria.
10. Measles.
11. Meningitis.
12. Meningococcal septicaemia (without meningitis).
13. Mumps.
14. Paratyphoid fever.
15. Plague.
16. Acute poliomyelitis.
17. Rabies.
18. Rubella.
19. Scarlet fever.
20. Tetanus.
21. Tuberculosis.
22. Typhoid fever.
23. Typhus.
24. Viral haemorrhagic fevers.
25. Viral hepatitis.
The above is only for all known diseases/infections.
If in doubt contact Department of Health (Number below)
§ The death of a child, staff member or governor (through natural causes, accident, suicide or murder).
§ Civil emergencies.
§ Incidents that happen on College trips/visits. If OFF the premises please refer to the Academy’s Off Site Emergency Procedures. See appendix 1
§ An occurrence which may effect the reputation of the Academy.
§ Loss of data
§ Any incident which may incur a financial loss of affect the financial status of the Academy.
Other events may also be deemed to be emergencies because of the impact they have on staff or pupils, sometimes for a protracted period of time.
Such events could be:
§ An incident in the community which involves pupils or staff.
§ An incident affecting pupils’, relatives of pupils and which is known about within the Academy.
§ An incident affecting a nearby or comparable school.
Not all of these incidents will require a full scale response, however plans must not overlook the long term effects of even indirect involvement in incidents and provision should be in place for this.
Procedures and Preventative Measures
§ Fire Policy and risk assessments
§ Maintenance of fire fighting equipment
§ Maintenance of fire alarm system
§ Maintenance of emergency lighting
§ Provision of first aid equipment
§ Infection control procedures
§ Food Hygiene
§ Health & Safety Policy
§ Health & safety reporting procedures
§ Task/Activity risk assessments
§ Area usage risk assessments
§ COSHH
§ Asbestos register
§ CCTV policy
§ Finance Policy
§ Lettings Policy
§ Security policy/procedures & risk assessments
§ Building risk assessments
§ Maintenance by Academy staff
§ Maintenance Contracts
§ Repairs reporting procedures
§ Evacuation procedures & signage
§ Bomb Policy & threat procedures
§ Insurance & liability policies
§ Trips/visits risk assessment
§ Anti –bullying policy
Documentation
The following information held in school should be duplicated off-site, kept up-to-date and with senior staff knowing how to access it.
These should include:
§ A copy of this document
§ Names, addresses and phone numbers of emergency contacts (e.g. parents, partners, carers) of all staff and pupils.
§ Contact details for key emergency responders within the Academy. (24 hr.)
§ Contact details for contractors used by the Academy (e.g. electrical, gas etc)
§ Important records e.g. coursework marks, exam registrations, financial records etc.
§ Emergency supply/support list (familiar supply teachers, retired staff etc)
§ Pupil/staff movement data (timetables, morning and afternoon registration data).
§ A full list of data and where stored
ROLES AND RESPONSIBILITIES
Premises Manager
Pre Incident
§ Responsible for policies and risk assessments in Health &Safety, Fire, Evacuation, Bomb Threat, Security, Critical Incident, CCTV, Asbestos Register, Buildings, Grounds, Sites & Buildings contracts
§ Also responsible for all building related issues, contractors, out of hours emergencies, security, CCTV, access, provision of first aid supplies, liaison with outside agencies, liaison with Torbay’s risk management, recovery plan, site & building plans, inventory, site survey, PPE, key holders list, overseeing and coordinating College health & safety.
Post Incident
§ Evacuation, salvaging of equipment, administration associated with incident & recovery, review and revise, recovery plan, cleaning & repair, epidemic, infection control, communications, liaison with Torbay’s risk management, liaison with outside agencies, out of hour’s emergencies, all building related issues, pollution containment, access and security, relocation, inventory. Review all risk assessments associated with the incident.
Principal
Pre Incident
§ Responsible for communication to staff, pupils, LEA and Governing Body.
§ The implementation of the curriculum, liaising with social services.
Post Incident
§ Responsible for the continued implementation of the curriculum, statements to the media, providing information to Governors, staff, pupils and parents/guardians also liaising with the LEA, social services, and safeguarding the reputation of the College
Governing Body
Pre Incident
§ Responsible for approving the Critical Incident plan. Ensuring that finances are made available to reduce the possibility of a critical incident.
Post Incident
§ Responsible for ensuring finance is in place to aid recovery from an incident
Senior Management Team
Pre Incident
§ Responsible for staff and pupils, continuity of curriculum/timetabling
Post Incident
§ Responsible for continuity of curriculum/timetabling, staff and pupil welfare issues
ICT Manager
Pre Incident
§ Responsible for IT services and Telephone Services
Post Incident
§ Responsible for continuity of ICT services
Finance Director
Pre Incident
§ Responsible for ensuring that the Academy has adequate building insurance cover, public liability and vehicle insurance. Effective measures are in place to ensure data protection. Accounts are kept up to date and securely stored.
Post Incident
§ Responsible for legal claims, liaising with insurance provider/loss adjuster, liaising with LEA, sourcing extra funding, recording financial commitments, cost recovery.
Kitchen Manager
Pre Incident
§ Responsible for kitchen staff and provision of Academy meals and food hygiene procedures.
Post Incident
§ Responsible for continuity of Academy meals.
STAFF EMERGENCY CONTACT LISTNAME / POSITION / TEL. NO.
JANE ENGLISH / PRINCIPAL
MARK SMITH / DEPUTY PRINCIPAL
JASON TREVARTHEN / DEPUTY PRINCIPAL
VICTORIA ROGERS / ASSISTANT PRINCIPAL
MARK WILLIAMS / ASSISTANT PRINCIPAL
ANDREW THOMAS / ASSISTANT PRINCIPAL
GILL GRIBBINS / FINANCE DIRECTOR
STEVE CLINTON / PREMISES MANAGER / 07894833427
ANDREW WOTTON / DEPUTY PREMISES MANAGER / 07894833428
ANDY CLEMO / SITE MANAGER BOROUGH RD / 07702257423
CARETAKER / BOROUGH ROAD CENTRE / 07718424061
CARETAKER / WATERLEAT ROAD CENTRE / 07718424059
CRAIG GORMAN / ICT MANAGER / 07828446720
LYN DAVIS / KITCHEN MANAGER
DR SIMON TONGE / CHAIR OF GOVERNORS
SARAH LIVSEY / VICE CHAIR OF GOVERNORS
MAIN RECEPTION WRC / 01803 403005
MAIN RECEPTION BRC / 01803 403003
EMERGENCY SERVICES CONTACT LIST
POLICE / 999
FIRE / 999
AMBULANCE / 999
COASTGUARD / 999
POLICE CENTRAL SWITCHBOARD (non urgent) / 08452 777444
TORBAY HOSPITAL / 01803 614567
TORBAY COUNCIL / 01803 201201
TORBAY COUNCIL (Out of Hours Emergency) / 01803 550405
TORBAY COUNCIL (Community Education Officer) / 01803 208275
TORBAY COUNCIL (Risk Management) / 01803 207061
TORBAY COUNCIL (Property Services) / 01803 207897
TORBAY COUNCIL (Children’s Services) / 01803 208228
TORBAY COUNCIL (School Transport) / 01803 208240
DIRECTOR OF EDUCATION / 01803 208200
RAPID RESPONSE UNIT (Cleansing) / 01803 402943
SOCIAL SERVICES / 01803 208100
POLICE FAMILY LIAISON OFFICERS / Police Arrange
ENVIRONMENTAL HEALTH / 01803 201201
TRANSCO – 24 hr / 0800 111999
WESTERN POWER – 24hr / 0800 365900
SOUTH WEST WATER – 24hr / 0800 1691144
ENVIRONMENT AGENCY – 24hr / 0800 807060
HEALTH & SAFETY EXECUTIVE / 01752 276300
DEPARTMENT OF HEALTH / 020 7210 4850
FOREIGN & COMMONWEALTH OFFICE / 020 7008 1500
SW HEALTH PROTECTION UNIT – after hours
Out of normal working hours ask for doctor or nurse on call for health protection and public health to be paged. / 08442253557
ZURICH INSURANCE / 01252 522000
MEDIA:
BBC RADIO DEVON / 01803 663575
HEART FM / 01803 201444
PALM FM / 01803 321055
ITV WEST COUNTRY / 01752 333333
BBC TV SOUTHWEST / 01752 229201
HERALD EXPRESS / 01803 676223
WESTERN MORNING NEWS / 01752 765500
EMERGENCY CONTACTS CONTRACTORS LIST
CONTRACTOR / SERVICE / TELEPHONEAK ELECTRICAL / ELECTRICAL / 07786 734300
WEMCO / GAS / 01626 324264
MARC EVANS PLUMBING / PLUMBING / 01803 311629/07860284853
TOR2 / JOINERY / 01803 402900
DACOL / GLAZING / 01803 554791
HANOVER LIFTS / LIFTS / 01392 461061
A&D / CLEANING SUPPLIES / 01626 335060
AMBER LOCKSMITHS / LOCKSMITH / 01803 664418
JN / FIRE FIGHTING EQUIPMENT / 01626 363599
INTEGRATED BUSINESS SYSTEMS / TELEPHONES / 01327302999
WEMCO / WATER TANKS / 01626 324264
WEMCO / HEATING / 01626 324264
DCS PEST CONTROL / PEST CONTROL / 08454345550
J&N / FIRE ALARMS / 01626 352056
SAFEGUARD SECURITY / SECURITY ALARMS / 01803 523455
COASTAL RECYCLING / WASTE REMOVAL / 01392 826456
BDRY ROOFING / ROOFING / 07713867014
K.J.THULBORNS / TREE WORK / 01803 551217
CHIEF / VEHICLE RENTALS / 01803 663838
BOSS / FURNITURE SUPPLIERS / 01803 664281
BAY SKIPS / SKIPS / 01803 526777
ACTION PLAN
There are numerous types of critical incidents which can occur within the Academy.
It is impossible to define each individual type of incident and actions that should be taken to deal with that incident. Each incident should be assessed and the response tailored to deal with individual circumstances.
§ If the site is declared a scene of crime it will be under the control of the Police.
§ If a fire has occurred, the area affected will be under the control of the Fire and Rescue Service.
Actions contained in this check list are not prescriptive, nor exhaustive, but serve as guidance for the initial response to an incident and recovery.
Assess the Situation
All incidents should be assessed to evaluate the appropriate response in relation to containment, prioritisation of immediate actions, deployment of resources, provision of information, maintaining services i.e. providing the curriculum, financial implications and planning a recovery.
Initial responses and decisions will have to be monitored and re-evaluated as more information becomes available or circumstances change.
Priorities
§ Remove people from danger
§ Deal with casualties or people affected by the incident – physically or psychologically
§ Set up a control room/area
§ Establish rendezvous points
§ Secure building/environment
§ Establish access points
§ Prohibit use of area/equipment
§ Implement a system of communication
§ Alter timetable
§ Data protection
§ Limit financial loss
§ Reputation of the Academy
Who to Contact
Emergency services
Senior management
Governors
Academy staff
Pupils
Parents
Academy users
Academy neighbours
LEA
Torbay Council
Outside agencies
Contractors
Media
Insurers – loss adjuster
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