MINUTES OF THE WESTERN AUSTRALIAN PRACTICE NURSES ASSOCIATION INC
BUSINESS MEETING – 3rd December 2016
Meeting opened 8.15am at the Two Sisters and a Chef restaurant, Great Eastern Hwy, Mundaring 6073
MEMBERS PRESENT: Andrea Randle [President] Rosemarie Winsor [Secretary], Marg McCarthy [Treasurer], Diane Cook, Colleen Falls, Kerry Bain, Regina Lau, Mary Hodgetts, Louise Duck.
APOLOGIES: Jenny Hall, Stephanie Oetiker, Ann Cox, Roz Bongers, Louise McInnis, Tessa Jupp
Minutes of Previous Business Meeting
Motion: “To accept the minutes of the previous business meeting held on the 15th August 2016 as a true and accurate record.” Moved: Kerry Bain 2nd:Colleen Falls Accepted: By All
Correspondence: Jenny Hall – A thank you card and note to all the committee for the birthday gift given at the August AGM.
Rosemarie Winsor – A thank you card to all the committee for the generous Thank you gift given at the Seminar in October.
Moved: Rosemarie Winsor 2nd: Diane Cooke Accepted: By All
Reports: (included within minutes)
President’s report – no formal report for this meeting
Secretary’s report – see attached (Rosemarie to send report and contact details to all who attending meeting)
Treasurer‘s report – see attached
Motion: “To accept all reports”
Moved: Colleen Falls 2nd: Mary Hodgetts Accepted: By all
Business arising from minutes: Follow up outcomes:
1. Implementation of new roles – Updated all committee and helpers contact details as per Secretary’s report. New roles are starting to work well.
2. DVD’s mailed to all rural members by Kerry Bain as per previous meeting. Kerry will monitor and alter as needed.
3. Department of Commerce changes required for Not for Profit Associations as per the Associations new act – all processes required have been addressed. Andrea Randle (president) will continue to update any further changes to comply with new rules.
General Business:
1. Discussion regarding triannual newsletter – electronically versus hard copy. No changes to be made at this stage.
2. Department of Commerce new rules – Andrea Randle informed the group re: Grievance Policy needed as part of our constitution changes. WAPNA will utilise the policy on Dept of Commerce website.
3. Andrea informed group re Dept of Commerce access to website – 2 controllers required. Andrea suggested to the group, that moving forward the President and Secretary take on this role and to consider the Vice President, Education officer and Treasurer to be the other users.
Discussed – agreed by all and Andrea to follow up setting this in place.
ACTION – Andrea Randle to inform committee of any further progress at next meeting on 17th April 2017.
4. Auditing of WAPNA accounts – Andrea informed the group re requirements with Dept of Commerce and recent correspondence with accountant that another option instead of a full audit could be to arrange a “review”, which would comply with our constitution.
Discussed – agreed by all, for Andrea to follow up this option.
ACTION – Andrea to follow up and have this information ready for April meeting.
5. Discussion re current emails being used – suggestion made by Andrea Randle to consider having a specific email for all committee such as WAPNA President, WAPNA Secretary, WAPNA treasurer. No formal motion made.
ACTION – Andrea and Rosemarie will trial this over next few months.
6. Next Seminar booked for 18th March 2017
Meeting closed at 8.55am Minute taker: Rosemarie Winsor
Next business meeting 17th April 2017
Secretary Report for Business meeting 3rd December 2016
This report is to update you on the changes since vacating the Education officer role and now taking on the Secretary role.
I have been working with our committee members to support them in the transition phase of new roles. Some are continuing with their current role.
Overall details are outlined below:
Regina Lau is now going to be organizing presenters for Seminars and booking of venue. I will be a background support.
Rosalind Bongers will be in charge of sponsorship, which includes arranging invoices.
Louise Duck will purchase folders and certificate paper for Seminars and insert appropriate paperwork after receiving final numbers of attendance from either myself and/or Marg McCarthy.
Tessa Jupp assists by photocopying the Program flyer, evaluation form and power point handouts.
Heather MacWilliam is responsible for purchasing water at Seminars and special dietary food needs to go with tea and coffee when attendees register at Seminar.
Mary Hodgetts, Bridget Carlisle and Janelle Ramsden will all be available to assist with the nibbles to go with the tea and coffee at Seminar registration.
Jenny Hall will contact Cathy’s Catering to advise re numbers attending Seminars and print name labels.
Diane Cooke, Tessa Jupp, Colleen Falls, Ann Cox, Louise Duck & Diane Davis are available to assist at registration desk
Kerry Bain is responsible for writing up evaluation form results and mailing out of newsletters and Seminar DVD’s to rural members. If needed will liaise with Diane Cooke to assist with mail outs.
Margaret McCarthy (our new treasurer) will be taking payments and registrations for Seminars and memberships.
Diane Davis sends out welcome pack to new members. I will notify her of these memberships.
Louise McInnes will be in charge of newsletters, with some support from myself as and if required.
Stephanie Oetiker will assist Louise by looking into articles for rural members.
Other members have assisted as needed at various times and this is much appreciated.
I look forward to seeing WAPNA progress with all the wonderful committee and helpers above.
This will be in the best interest for WAPNA going forward, as no doubt, we will have some fresh ideas and plans with these members taking on responsibilities and sharing the load.
Rosemarie Winsor RN
Secretary WAPNA
3rd December 2016
WAPNA TREASURY REPORT Business Meeting 3rd December 2016
16/8/16 - 27/11/16
OPENING BALANCE: $9655.68 CLOSING BALANCE: $9637.68
EXPENSES:
AUGUST
$63.00 - FOLDERS
$105.60 - WEBSITE
SEPTEMBER
$200 – DONATION RFDS
$100 - “ “ POLIO FUND
$100 – “ " HEART FOUNDATION
$53.00 - MISCELLANEOUS
$7.40 - BANK FEES
0CTOBER
$1929.70 - JULY SEMINAR FEES TO TENNIS WEST
$67.80 - STATIONERY
$336.65 - GIFTS, SUPPLIES
$56.15 - FOOD
$1949.50 - OCTOBER SEMINAR – TENNIS WEST
$1254.00 - CATHY’S CATERING
$56.15 - FOOD - PENDING
NOVEMBER
$200.00 - KITTY
$1229.60 - EXPOGROUP – NEWSLETTERS - PENDING
$160.00 - WOUND MANAGEMENT GROUP – PENDING
$86.35 - STAMPS, POSTAGE
$60.00 - PHONE RECHARGE
$4.20 - RED BIRO
SPONSORSHIPS
$200 – SEQIRUS
$200 – ATTUNE HEARING
$2580 – MEMBERSHIP PAYMENTS
$2485 - SEMINAR