New Life Fellowship Church

New Life Fellowship Church

Pea Ridge, Arkansas 72751

Wedding, Funeral and Reimbursement Policy

Weddings

The purpose of this policy is to provide procedures for the use of church facilities for weddings. Usually, the church sanctuary is the facility requested for these events. Use of church facilities for weddings and funerals is free of charge for church members and their immediate family.

The pastor will be reimbursed for travel expenses for weddings performed for church members and their immediate family, within a 250 mile radius of Pea Ridge, AR. The reimbursement will include mileage at the current federal rate, hotel and meals if overnight accommodations are necessary. The member will be responsible for any travel, hotel and meal expenses for ceremonies performed outside the 250 mile radius area

The church member will be responsible for providing monetary compensation to the pastor for performing the marriage ceremony. An expense report will be completed by the pastor at the end of each month with receipts attached. The pastor will deduct the compensation from the church member from the expense reimbursement form.

Fee Schedule for Non-members:

1.  Building use fee - $150.00 for use of all church facilities

2.  Security deposit - $150.00 - (This deposit may be retained by the church to cover damages and additional cleaning services but is refundable if buildings are left in a satisfactory condition).

Other Payments:

Payments of these fees provides for the use of facilities only and do not cover payment for the minister, soloist, or instrumentalist. Arrangements for these must be made with them directly.

Reservations for specific dates and times will be confirmed when fees are paid for non members

Movement of Furnishings: Movement and rearranging of furnishings in either the Sanctuary or the Fellowship Hall must be approved by the Pastor or staff minister and done under the supervision of the Church Host/Hostess (Wedding Coordinator). Furnishings that are permanently attached will not be moved. After ceremonies and/or receptions, furnishings must be restored to their original positions. Care must be taken to avoid damage to furnishings. The cost of damages may be charged to the user.

Standards of conduct of those using church facilities: All buildings and grounds of this church are considered sacred and conduct that discredits that sacredness in any way is not permitted.

1.  Smoking and the use of other tobacco products inside and within seventy-five feet of buildings is not permitted.

2.  Alcoholic beverages and/or illicit drugs are not allowed on the church premises.

3.  Food and drinks are not permitted in the sanctuary.

4.  Dancing and music that is inappropriate for the atmosphere of a church is prohibited.

5.  Dress and personal appearance of those participating in the wedding ceremony and celebration should be in keeping with the sanctity and solemnness of the occasion.

6.  Items of church property may not be removed from the premises without approval by the Buildings and Property Committee after consultation with the Pastor.

7.  An attitude of reverence and respect should be maintained at all times.

Music: Individual arrangements should be made between those arranging the wedding ceremony and the soloist and instrumentalists. Instruments (piano/organ) located in the Sanctuary and Kidmo Building may be used. Any other instruments may be used only after approval. Any instruments brought in for the ceremony or reception must reflect the decorum noted above as well as the worshipful atmosphere of the church.

Sound System: Outside sound systems will not be brought in without prior approval from the Pastor or Buildings and Property chairperson. The church's sound system may be used if desired, but will be operated by a sound technician from the church. Any compensation for the sound technician will be arranged in advance between the user and the sound technician.

Guest Ministers: Subject to the Pastor’s approval, a guest minister may officiate in a wedding ceremony performed in our facilities. All other provisions of this policy will apply.

Personal Property: The church will not be responsible for personal items such as wedding dresses, wraps, purses, gifts, silverware, glassware, or other items brought in for the ceremony.

Compliance: Each non- member requesting use of the facilities of New Life Fellowship Church for weddings will be provided a copy of this policy and their signed agreement to comply with these policies. Such an agreement is prerequisite to approving their request.

Funerals:

1.  Both church members and immediate family members shall be allowed to use church facilities for funerals at no cost.

2.  Use of the facilities shall be at a time mutually agreed upon by the Pastor, the family, and the funeral director, and shall not interfere with the normal church service/activities schedule.

3.  Details of the funeral services, including music, shall be mutually agreed upon by the Pastor, the family, the funeral director, and the musicians.

4.  Nursery care will not be provided by the church for funerals.

5.  The pastor will be reimbursed for travel expenses for funerals performed for church members and immediate family, within a 250 mile radius of Pea Ridge, AR. The reimbursement will include mileage at the current federal rate, hotel and meals, if overnight accommodations are necessary.

6.  The member will be responsible for any travel, hotel and meal expenses for ceremonies performed outside the 250 mile radius.

7.  The church member will be responsible for providing monetary compensation to the pastor for performing the funeral service. An expense report will be completed by the pastor at the end of each month with receipts attached. The pastor will deduct the compensation from the church member from the expense reimbursement form.

Wedding Facility Agreement Form

I have read and agree to the policy set forth by New Life Fellowship Church for the use of the church facilities.

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Member or non member signature/Date Church official/Date

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Date and time of ceremony

Travel Reimbursement

The pastor or his designee shall be reimbursed for any travel incurred for hospital or home visits due to surgery or illness of church members and their immediate family outside Benton or Washington counties in Arkansas. The mileage will be at the current federal rate.