Master Planning, Assessment, and Resource Oversight Council Page 2 of 2

Summary of February 6, 2013

SAN DIEGO CITY COLLEGE

Master Planning, Assessment, and Resource Oversight Council (MPAROC)

Wednesday, February 6, 2013

3:30 to 4:30 p.m.

Room D-102

MEMBERS
Randy Barnes / Acting Vice President of Instruction, MPAROC Co-Chair
Jacque Bell / Vice President, Administrative Services
Rose LaMuraglia / Acting Dean, Business, Information Technology, and Cosmetology
Debbie Berg / Associate Dean, Nursing
Heidi Bunkowske / Public Information Officer
X / Dotti Cordell / Professor, Student Health Services
X / June Cressy / Senator, Classified Senate
Nancy Crispen / Professor, Chemistry
Salley Deaton / Professor, Business/MPAROC Co-Chair
X / Helen Elias / Dean, Student Development and Matriculation
X / Gwyn Enright / Professor, English
Lori Erreca / Dean, Behavioral and Social Sciences, Consumer and Family Studies
X / Jaime Estrada / Professor, Spanish
Robbi Ewell / Dean, Information and Learning Technology
X / Susan Fontana / President, Chairs Cabinet
Trudy Gerald / Dean, Arts, Humanities, and Communications
Paul Greer / Professor, Physical Education
X / Edwin Hiel / Professor, Counselor
X / Berta Harris / Student Learning Outcome/Administrative Outcome Co-Coordinator
X / Jennifer Ignacio / Senator, Classified Senate
Jan Jarrell / Associate Professor, English/ESOL, Basic Skills Initiative Co-Chair
Hoat Le / Professor, Mathematics
Cathi Lopez / Professor, Counselor
Larry Maxey / Acting Dean, Student Affairs
Kathy McGinnis / Dean, Health, Exercise Science, and Athletics
Awana Payne / President, Classified Senate
X / Barbara Ring / Associate Professor, Librarian
Elva Salinas / Title V Professional Development Coordinator
X / Nick Slinglend / Associate Professor, Mathematics
X / Minou Spradley / Dean, Engineering, Math, Sciences, and Nursing
X / Jeanie Tyler / Off Campus Director
Peter White / Vice President, Student Services
Ray Wong / Professor, Counselor
X / Xi Zhang / Campus Researcher

GUESTS PRESENT: Mary Granderson, Budget Supervisor; Fred Julian, Department Chair

STAFF PRESENT: Lydia Gonzales, Instruction

I.  STATUS REPORT ON TASKSTREAM and STUDENT SUCCESS

Dotti and Berta demonstrated TaskStream program features.

Minou Spradley said that the hierarchy in TaskStream needs cleanup. Xi can run program level information. However, the college needs to clearly define program. Currently, program can mean a discipline, a degree or certificate within a discipline, or a service. Salley said there needs to be a place in TaskStream to put decisions and other narrative information. Prior year progress report – did we do what we said we would do. Helen asked where resource allocation is in the process. We need to prioritize our needs to help Mary Granderson budget. Mary Granderson said the budget allocation rolls forward every year because of the budget timeline. The college tentative budget is due to district on April 15.

Randy Barnes suggested that CTEA and other funding sources use Program Review and Master Plans to justify funding. Dotti Cordell said deans have access to TaskStream and can summarize school needs. Randy suggested changing our planning cycle to match the budget cycle. Doing so would assist Mary Granderson with budget allocation. A transparent budget allocation process would demonstrate priorities of the college.

Salley distributed a draft document titled “Master Plan and Resource Allocation Process for Growth/Student Success - A Total Cost Approach.” The document is designed to start the conversation about how to grow the college.

Randy stated that the process should include grant oversight. Currently the college does not have a central clearing house for grants. The time sensitive grant writing process does not allow for much planning. Randy suggests revisiting grant guidelines that he drafted a couple of years ago. The college is often asked to participate in grants that are a tremendous amount of work and of little value to students. Xi suggested that the college have one person overseeing grants.

Mary Granderson reminded the council that the college budget model is based on instruction. Instruction generates revenue, everything else is discretionary.

Further Action:

Consider changing the planning cycle to match the budget cycle.

Reconsider College Grant Guidelines.

Deans compile and prioritize school needs using TaskStream.

Create a place in TaskStream to put decisions and narrative information.

II. REVIEW COLLEGE PROGRAM CLOSURE and PROGRAM ADDITION/EXPANSION POLICIES AND PROCEDURES – This item will be placed on a future meeting agenda.

Next meeting: Wednesday, February 20, 3:30-4:30pm, Room D-102