DVTA BOARD OF DIRECTORS
MEETING MINUTES
APRIL 26, 1999
DVTA OFFICE 5:15
Members present: Bob North, Linda Anneli, Susie Manton.
Also present: Randy Schoonmaker, General Manager and Leona Linney Admin. Assist.
The meeting was called to order by Bob North at 5:35 pm
There was no public input.
The approval of the last meeting’s minutes of April 12, 1999 was tabled until the meeting of May 10th.
Financial Report:
Randy will to give Scott Pierpont a call regarding money owed to the DVTA by Mount Snow. He reminded everyone once again that we are over budget on bus parts and supplies but that we are under budget on repairs and maintenance. Kevin has taken apart and rebuilt every bus except the Fords. These he will do in the coming weeks. The bus fleet is in great shape. Advertising is over budget because of our new winter/summer brochure printed in 1998 and the PMT for the summer schedule that has gone in the Valley News, the Chamber of Commerce and Southern Vermont Magazine. Also some advertising went to the web site. Phone expense is up because of the new Centrex system.
Randy advised the Board that Mike Mandracchia of Key Bank and other financial advisers are meeting with Randy and Leona on Wednesday, April 28 to project and plan a financing package for the private share portion of our capital grants. We should have enough cash this fiscal year to take care of the first two grants. Susie mentioned that Emily Beeman is done at Mount Snow and is interested doing grant writing/development for the DVTA on a commission basis.
Multi-Modal:
Randy is working with Mark Bannon of AOT on re-writing our RFP. As soon as AOT gives its approval on the format of the RFP, Randy will send it out. Linda asked how the Town of Springfield, VT is putting a prison on contaminated property. She asked whom was helping them and how were they funding the cleanup. There was some discussion regarding cleanup of the site. Bob stated that the onus for cleanup should be on Bob Grinold before the site is sold to the DVTA. This brought up the fact that the price of the property would probably go up and that the Feds would only allow a certain amount for purchase.
Brattleboro - Bennington CMAQ Grant Update:
Randy had nothing new to update at this time.
Operations:
Debbie Bailey of the Austin Hill Inn says people waiting for the MOOver have been damaging her sign and plants. Randy will speak to the riders suspected of damaging the sign and plants and try to reach an understanding with them. If the damage does not stop the DVTA may have to move the stop to the Red Cricket or the Austrian Haus. Randy will also speak to the Baileys and let them know what our plan of action is. If the damage does not stop, it should be reported to the police as vandalism. Linda made it clear that the Baileys want to work with the DVTA on this problem and that they don’t necessarily want to lose the stop.
The study on the repeater is under way and is close to being completed. Randy expects the repeater will be up and running between May 1 and May 15.
Other Business:
Insurance bid packages were sent out to seven agents.
The DVTA has received donation requests from charitable organizations in the last few months. Randy suggested that we adopt a donation request policy. Susie suggested that our policy be no donations given. Bob felt that if we get money from people for the MOOver and then we turn around and donate it to something else that wouldn’t seem right. Susie suggested we have an advertising section on the buses to use for a community bulletin board and that would be our contribution. This issue will be put on the agenda for a future meeting. Randy and Rebecca attended a Council on Aging meeting last week, to state our position of wanting to get into social services. They were well received.
Linda moved to go into executive session, Susie seconded. The Board went into executive session at 6:20 pm.
The Board came out of executive session at 7:05 pm.
Susie made a motion to approve Randy to pursue legal understandings of charter policies. Linda seconded. The motion passed.
Linda made a motion to have Randy pursue a bus lease with Vince Schuck at Mount Snow for the senior citizens. The bus lease would be contingent on Mount Snow paying in advance for the bus. Susie seconded and the motion passed.
The meeting was adjourned at 7:07 pm.