April 16, 2018
The meeting of the Pend Oreille County Board of Commissioners was called to order at 9:15 a.m. in their meeting room. Present wereChair Stephen Kiss, Commissioner Karen Skoog, and Clerk of the Board Rhonda Cary. Vice-Chair Mike Manus was excused for the day.
(1)
Human Resources Manager Spencer Shanholtzer was present to discuss the direction of the Buildings and Grounds Department. Also present were Facilities Maintenance Supervisor James Batie, Facilities Maintenance Lead Technician Ben Eggleston, and M. Manus by telephone conference call. The group also discussed hiring on call maintenance personneland the bargaining unit.
(2)
The Board recessed for lunch at 12:05 p.m.
(3)
Conservation District Manager David Marcell was present for an update.Discussion included the Department of Ecology Watershed Health Monitoring program noting that Stacy Polkowske is the contact. D. Marcell also provided an update on Otter Creek, the VSP workgroup, and reviewed a draft agreement.
(4)
Weed Control Coordinator Sharon Sorby was present to request approval of an updated job description and an agreement with the Forest Service. Also in attendance was county resident Bob Eugene.
Motion was made by K. Skoog to approve the job description and the request to advertise for a seasonal field inspector for the Weed Board. Motion was seconded by S. Kiss. Motion carried unanimously.
Motion was made by K. Skoog to approve the chair to sign the Forest Service Agreement. Motion was seconded by S. Kiss. Motion carried unanimously.
Participating Agreement between Pend Oreille County Weed Board and the United States Department of Agriculture Forest Service for Early Detection Rapid Response
AGREEMENT NO. 2018-17, COMMISSIONERS’ RECORDING
S. Sorby discussed funding by the DNR and upcoming PUD workplans.
(5)
Prosecuting Attorney Dolly Hunt was present for a legal update. Also in attendance was B. Eugene. Topics discussed included trainings, the draft purchasing policy, a VSP agreement, road conditions, trails at the county park, and a tribal request regarding roads.
(6)
Public Comment – There were no persons present for comment.
(7)
Consent Agenda - Motion was made by K. Skoog to approve the Consent Agenda. Motion was seconded by S. Kiss. Motion carried unanimously. The Consent Agenda includes this week’s Agenda, the Minutes of the Board’s April 9, 2018 meeting and the following items:
Investment Earnings (year-to-date estimate):$34,739.06
Payroll Change Notice:
Counseling Services –
Theresa Allen, Licensed Co-Occurring Professional, Step 5, $5,516.91/mo., Effective 4/06/2018
Sheriff-Deputy –
William Zamora, Longevity, $100.00/mo., Effective 5/01/2018
Revised Job Descriptions:
Clinical Director
Co-Occurring Professional
Crisis Services Manager
Temporary Salary Change
Request to Advertise and Hire a Clinical Director
(8)
S. Kiss continued the meeting to April 17.
April 17, 2018
The meeting room was available at 8:30 a.m. for refreshments.
(9)
S. Kiss called to order the meeting of the Elected Officials and Department Heads. Those in attendance were K. Skoog, R. Cary, County Clerk Tammie Ownbey, Auditor Marianne Nichols, B. Eugene, Treasurer Terri Miller, Public Works Director Sam Castro, S. Shanholtzer, Financial Manager Jill Shacklett, Weed Control Education & Outreach Coordinator Lisa Alkire, D. Hunt, and ITS Director Mark Lemen. M. Manus was excused. Department Roundtable topics included tax payments, current road projects, civil rights requirements, the Personnel and Public Records policies, the Union,in-service training, candidate filing, and the annual audit.
(10)
The Board joined a MRSC Webinar regarding the Legislative Update on Public Records Bills. Also present were M. Nichols and B. Eugene. County resident Gretchen Koenig arrived at 10:35 a.m. and M. Nichols left at 10:45 a.m.
(11)
The Board drafted a letter in response to a request by the BIA.
(12)
The Board recessed for lunch at 12:00 p.m.
(13)
The Board convened in executive session regarding the performance of a public employee pursuant to RCW 42.30.110(1)(g) for 30 minutes from 1:30 p.m. to 2:00 p.m. Also present were S. Castro and S. Shanholtzer.
(14)
S. Castro was present for a follow up to the bid opening on the Fertile Valley project. Also present were County Engineer Don Ramsey, Senior Design & Construction Engineer George Luft, and Wm. Winkler Co. Project Manager Lance Lamb.The bid tabulation was submitted which showed the Engineer’s estimate as well as the lowest bid amount coming in above budget. S. Kiss statedthe importance of the project and the need to be at budget due to financial constraints of the county.
Motion was made by K. Skoog to approve Wm. Winkler Co. as the low responsible bidder and to authorize the Public Works staff to begin negotiations with the bidder for the Fertile Valley Project.Motion was seconded by S. Kiss. Motion carried unanimously.
(15)
The Board conducted a workshop to discuss the request to bring certain county roads into the tribal inventory. Also present were S. Castro, D. Ramsey, and B. Eugene. M. Manus joined the discussion via telephone conference call.
The group reviewed county road standards, maintenance and improvements standards, potentialfunding availability, and concerns regarding shared jurisdiction over roads.
(16)
Motion was made by K. Skoog to send the letter to the BIA in response to division of realty. Motion was seconded by S. Kiss. Motion carried unanimously.
(17)
Correspondence Received:
4.12D. Bender-Smelter
4.13J. McCroskey-Transfer of GEO #443205320003 to BIA Trust
4.14M. Lindeblad-Development of Regional Interlocal Leadership Structure (House Bill 1388)
4.15M. Gaffney-Appreciation for Support
4.16G. Sears-Boulder Park Ecological Restoration Project
4.17Kalispel Tribe-Invitation to Economic Development Announcement
4.18U.S. EPA-Columbia River Study
(18)
Correspondence Sent:
BIA-Division of Realty
(19)
As of this date, the Board approved vouchers for payment as listed and made available by the Auditor’s Office. The following vouchers/warrants/electronic payments are approved for payment:
Salary and Claim
Current Expense$ 359,499.45
Counseling Services$ 3,038.91
Fair$ 209.12
Park$ 1,349.51
Road$ 131,774.28
Veteran’s Assistance$ 423.67
Treasurer’s O&M$ 393.42
Auditor’s O&M$ 14,933.22
Emergency 911 Communications$ 2,117.52
Homeless Program/2163$ 3,796.61
Solid Waste$ 49,933.57
Risk Management$ 3,111.07
Equipment R&R$ 37,486.30
IT Services$ 1,940.76
TOTAL$ 610,007.41
Check 172098 totaling $10,272.00 dated April 11, 2018.
Checks 172099 through 172211 totaling $597,351.40 and Electronic Funds Transfer 17367 totaling $2,384.01 dated April 16, 2018.
(20)
S. Kiss adjourned the meeting at 3:25 p.m.
APPROVED: /s/
Chair of the Board
ATTEST: /s/
Clerk of the Board
Pend Oreille County Commissioners Minutes – April 16, 2018Page | 1