MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DEERWOOD, CROW WING COUNTY, MN. DECEMBER 2, 2013 6:00 PM

CALL TO ORDER: The meeting was called to order by Mayor Mike Aulie at 6:00 pm.

PLEDGE OF ALLEGIANCE

ROLL CALL: Council members present: Mayor Aulie, Leonard, Nixon. Absent: Richau, Severson.

MINUTES:

MOTION: A motion was made by Leonard and seconded by Nixon to approve the minutes from the November 4, 2013 regular meeting. All in favor. Motion carried.

CLAIMS LIST: The claims list presented to the council totaled $96,037.82.

MOTION: A motion was made by Nixon and seconded by Leonard to approve the claims list as presented. All in favor. Motion carried.

AMENDMENTS TO THE AGENDA: Under the General Government portion of the agenda, The City Clerk asked to add “Computer for Deputy Clerk” and “Paul Severson”

TRUTH IN TAXATION: This budget and levy discussion provides an opportunity for residents to inquire about the proposed budget for 2014 and the 2014 proposed levy. There was some council discussion for clarification, but no public comments.

MOTION: A motion was made by Nixon and seconded by Leonard to adopt Resolution 2013 - Approving the 2014 Final Levy Collectable in 2014 in the amount of $490,765.24 All in favor. Motion carried.

LIQUOR LICENSE: (Moved up from General Government) Terry Thompson was present regarding a liquor license application for the Cuyuna Rolling Hills Golf Course, which he is in the process purchasing. The clerk informed the council that the city does not currently have a liquor license application and background check forms. Therefore there was no way for Mr. Thompson to complete and application to for the city to perform a background check prior to this meeting. Thompson stated that the purchase of the golf course was contingent on receiving a liquor license from the city. The clerk suggested that the council approve the request for an on-sale liquor license for the Cuyuna Rolling Hills Golf Course contingent on the completion of an application and a background check. The clerk will work with the City Attorney to develop the necessary documentation and procedures.

MOTION: A motion was made by Nixon and seconded by Leonard to allow the City Clerk to work with the City Attorney to develop a liquor license application and background check procedures for the City of Deerwood. All in favor. Motion carried.

DECEMBER 2, 2013

MOTION: A motion was made by Nixon and seconded by Leonard to grant the on-sale liquor license request from Terry Thompson of the Cuyuna Rolling Hills Golf Course pending the outcome of a background check and completed application. All in favor. Motion carried.

MAYOR’S REPORT: Mayor Aulie presented the “Talking Points” of the recent trip by himself and three other members of the Cuyuna Range Police District committee. The group visited the Chisago City/Lindstrom area and gathered information from the Lakes Area Police District, formed of those two cities police departments. The report is an addendum to these minutes.

ENGINEER’S REPORT: Bryan Drown from Bolten & Menk was present to report that there is a Serpent Lake and Crow Wing Soil and Conservation meeting at the Land Services Building in Brainerd on Wednesday, December 4, 2013. There was also mention of a possible “turn-back” of a road to the city.

Chad Katzenberger from SEH was present to report that there is a Comprehensive Plan meeting on Monday, December 9, 2013 at 6:00 p.m. at City Hall. There is also a Wellhead Protection meeting on Wednesday, December 11, 2013. Katzenberger reported that both projects are moving along smoothly.

PUBLIC WORKS REPORT: Patrick Radtke, Public Works Supervisor, requested permission to purchase a lock box for the thermostat in the Auditorium. The key for the box would be kept in the clerk’s office. No motion was necessary as the purchase was under $500.

PERSONNEL COMMITTEE: The personnel committee informed the council of the meeting with the City Clerk for his six month performance/salary review. The Mayor stated the review was very favorable and recommended a salary increase which equated to $2 per hour.

MOTION: A motion was made by Leonard and seconded by Nixon to approve the City Clerk’s salary increase to $45,156.80 effective January 1, 2014. All in favor. Motion carried.

RECREATION COMMITTEE: The committee met last month and presented to the council a revised Auditorium Rental Policy. There was some discussion and the Mayor tabled the issue until the January 2014 meeting.

FIRE DEPARTMENT REPORT: Chief John Taylor was present and provided his monthly written report of department activity.

POLICE DEPARTMENT: No report.

DECEMBER 2, 2013

GENERAL GOVERNMENT: The Mayor asked the Council their thoughts on purchasing VISA gift cards for the employees to show the city’s appreciation for their work. After some discussion the following motion was made:

MOTION: A motion was made by Leonard and seconded by Nixon to purchase a $50 gift card for each full-time city employee and a $25 gift card for each part-time city employee. All in favor. Motion carried.

The City Clerk asked the council for permission to purchase two computers for the city office and network them together. The Deputy Clerk is very limited to the duties she can perform without her own computer. The Clerk’s current computer would passed onto Public Works who are also in need of a computer. The Clerk will get a quote for the equipment and present it at the next council meeting.

There being no other business to come before the council, the following motion was made:

MOTION: A motion was made by Nixon and seconded by Leonard to adjourn the meeting at 7:37 p.m. All in favor. Motion carried.

Signed:______

Jeff Turk, City Clerk/Treasurer

Signed:______

Mike Aulie, Mayor