AY2016-2017
ADJUNCT, FACULTY OVERLOAD ASSIGNMENTS
& FACULTY REASSIGNMENT
QUICK REFERENCE:
When updating SIAASGN to assign courses to adjunct faculty and T&R faculty teaching overloads, a two digit POSITION NUMBER SUFFIX CODE must be entered to denote the term in which the faculty member is teaching.
The following SUFFIX CODES must be used for Academic Year 2016-2017:
• EA = Augustmester2016 (201605)
• EF = Fall 2016 (Term 201610)
• EW = Wintermester2016-17 (Term 201615)
• ES = Spring 2017 (Term 201620)
• EM = Maymester 2017 (Term 201630)
• E1 = Summer I 2017 (Term 201632)
• E2 = Summer II 2017 (Term 201638)
• E3 = Summer III 2017 (Term 201636)
The following Contract Type Codes must be used:
• FP for Full-Time T&R and AP Faculty assigned Overloads with compensation.
• PT for Part-time Adjunct Faculty assigned courses
Fall Adjunct Assignment Deadlines:
- All instructor assignments must be entered in SIAASGN by Thursday, August 4, 2016 at 5:00 p.m. This will allow the Provost Office to run its process and extract data to SSB-FLAC. Departments must check FLAC assignments and compensation amounts and notify the Dean when all reviews and revisions are complete.
- The Deans’ offices must review and lock assignments no later than Thursday, August 11, 2016 at 5:00 p.m.
- Adjunct and Overload instructors must review and acknowledge contracts by Friday, August 26, 2016 in order for payroll reports to be processed.
- Classes Begin – Monday, August 29, 2016.
- Census Date – Monday, September 12, 2016.
Spring Adjunct Assignment Deadlines:
- All instructor assignments must be entered in SIAASGN by Monday, December 12, 2016 at 5:00 p.m. This will allow the Provost Office to run its process and extract data to SSB-FLAC on December 13, 2016. Departments must check FLAC assignments and compensation amounts and notify the Dean when all reviews and revisions are complete.
- The Deans’ offices must review and lock assignments no later than Monday, January 2, 2017 at 5:00 p.m.
- Adjunct and Overload instructors must review and acknowledge contracts by Friday, January 13, 2017 in order for payroll reports to be processed.
- Classes Begin – Tuesday, January 17, 2017.
- Census Date – Monday, September 12, 2016.
Important Reminder:
Position Numbers
- Effective Immediately:ForALL Adjunct andFaculty Overload Assignments, please use the following Position Number respective of your department’s organization number. If your department is not listed below or you need assistance, please contact the Academic Budgets and Administration office.
Position-Number / Department Organization / Department Title
AD0001 / 11102 / Communication, School of
AD0002 / 11104 / Criminal Justice, Dept of
AD0003 / 11105 / English, Dept of
AD0004 / 11106 / Foreign Language & Lit, Dept of
AD0005 / 11108 / History, Dept of
AD0006 / 11109 / Philosophy & Religion, Dept of
AD0007 / 11111 / Psychology, Dept of
AD0008 / 11112 / Sociology, Dept of
AD0009 / 11118 / Women's Studies
AD0010 / 11202 / Accounting & Finance, Dept of
AD0011 / 11203 / Economics, Dept of
AD0012 / 11204 / Management, Dept of
AD0013 / 11205 / Marketing, Dept of
AD0014 / 11302 / Teacher Educ & Leader, School of
AD0015 / 11303 / Counselor Education, Dept of
AD0016 / 11304 / Health and Human Performance
AD0017 / 11312 / Recreation/Parks/Touris, Dept of
AD0018 / 11313 / Foods & Nutrition, Dept of
AD0019 / 11502 / Social Work, School of
AD0020 / 11503 / CommSci/Disorders, Dept of
AD0021 / 11505 / Nursing, School of
AD0022 / 11509 / Physical Therapy, Doctorate of
AD0023 / 11602 / Art, Dept of
AD0024 / 11603 / Dance, Dept of
AD0025 / 11604 / Interior Design/Fashion, Dept of
AD0026 / 11605 / Music, Dept of
AD0027 / 11606 / Theatre, Dept of
AD0028 / 11702 / Biology, Dept of
AD0029 / 11703 / Physics Program
AD0030 / 11705 / Geology Program
AD0031 / 11706 / Mathematics/Statistics, Dept of
AD0032 / 11715 / Anthropological Sciences Program
AD0033 / 11804 / Honors Academy
AD0034 / 12010 / Core Curriculum Development
AD0035 / 12015 / Wintermester
AD0036 / 12020 / LEAD Scholar
AD0037 / 12108 / Retention
AD0038 / 11317 / Peace Studies Minor
AD0039 / 11110 / Political Science, Dept of
AD0040 / 11315 / Appalachian Studies
AD0041 / 11510 / Occupational Therapy, Masters of
AD0042 / 11716 / Chemistry, Dept of
AD0043 / 11714 / Geospatial Science, Dept of
AD0044 / 11704 / Information Technology, Dept of
- Please note: These numbers are to be used for all instructors (full-time overloads and adjuncts) who are to be compensated through FLAC.SIAASGN records without the position number, contract type and suffix codes will not be processed for payroll compensation.
REMINDER:
If you need create and advertise new adjunct positions, please use PeopleAdmin to create a new position description and copy an established/existing position description. If you need assistance in creating new positions, please contact Ms. Kimberly Sifford ().
If you have adjuncts who are coming up for reappointment, please submit a modification to the existing position description in PeopleAdmin and indicate that you wish to make a reappointment for an additional 3-years. Modifications should be submitted in a timely manner in order to have letters processed and to get authorization from HR to make assignments in SIAASGN. If you are not sure if you have adjuncts that are coming up for reappointment, please email Kimberly Sifford for an updated listing of your department’s active adjuncts and their appointment terms.
If you have adjuncts who will not be reappointed, please submit a PR4 with the intended ending date. Separations for adjuncts must be submitted on PR4s (not EPAFs).
If an adjunct’s 3-year appointment is pending final approval from Human Resources, you will not be allowed to assign them to teach until all approvals are complete and you have been notified.
Individuals without a current position numbers and active appointment contracts are NOT AUTHORIZED to have access to the classrooms or students as instructors. All instructors must be entered into SIAASGN.
All those who are to receive overload or adjunct compensation must be extracted and processed through the Faculty Load and Compensation (FLAC) module in SSB. Adjuncts must acknowledge their assignments before they are authorized to have access to classroom.
If individuals are found to have been given access to classrooms without the proper authorization process established, the department and college dean will be contacted and the necessary corrective action will be taken.
For information related to Adjunct appointments or assignments, please log in to the MyRU Portal and sign into D2L for the Adjunct Toolbox Course as a student.
If you need assistance in the following areas, please contact the respective persons listed:
•People Admin - Advertising and Hiring Proposal Submissions – Lisa Lorton, HR, , Phone: 831-6521
•Adjunct Appointment/Assignment/FLAC Processes – Kim Sifford, Academic Budgets & Administration, , Phone: 831-5261
•SSASECT/SIAASGN in INB-Banner and RG-32 forms – Norma Whitlow, Registrar, , Phone: 831-6149.