X108 - Mathematics Participation Status XML Specifications (MS Word)

U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

X108 - Mathematics Participation Status XML Specifications

Version 5.0

SY 2008-09

August 2009

U.S. DEPARTMENT OF EDUCATIONX108 - Mathematics Participation Status

XML Specifications v5.0

This technical guide was produced under U.S. Department of Education Contract No. GS00F0049M-ED05P01299 with Perot Systems Government Services, Inc. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.

U.S. Department of Education

Arne Duncan

Secretary

Office of Planning, Evaluation and Policy Development

Carmel Martin

Assistant Secretary

August 2009

This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, X108 - Mathematics Participation Status XML Specifications, Washington, D.C., 2009.

This technical guide is also available on the Department’s Web site at:

On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s AlternateFormatCenter at (202) 260-0852 or (202) 260-0818.

DOCUMENT CONTROL

DOCUMENT INFORMATION

Title: / X108 - Mathematics Participation Status XML Specifications
Revision: / Version 5.0
Issue Date: / August 2009
Security Level: / Unclassified – For Official Use Only
Filename: / X108 - Mathematics Participation Status v5.0.doc

DOCUMENT HISTORY

Version Number / Date / Summary of Change
1.0 / This file specification was not used for SYs 2003–04 and 2004–05.
2.0 / Version 2.0 or subsequent updates (i.e., 2.1, 2.2, etc.) of this file specification is used to build files for SY 2005–06.
3.0 / Version 3.0 or subsequent updates (i.e., 3.1, 3.2, etc.) of this file specification is used to build files for SY 2006–07.
4.0 / Version 4.0 or subsequent updates (i.e., 4.1, 4.2, etc.) of this file specification is used to build files for SY 2007–08.
5.0
State Review Version / July 2009 /

Replaced SY 2007-08 with SY 2008-09.
Replace category Race/Ethnicity with new category Major Racial Ethnic Group
Updated all instances of “grand total” with “total of the education unit.”
4.4, 5.4 – Updated data file examples for SY 2008-09.

5.0
Final / August 2009 /

1.0 – Changed language for information requirement.
1.2 and 2.0 – Reformat

2.0 – Added questions “are students who were not enrolled for the full academic year included,” “why is “NA – Not applicable” a permitted value for participation status,” “what are the permitted values for the category major racial ethnic group,” and “which permitted values should be used for the category major racial and ethnic group.”

2.0 – Revised question “what records are required.”
4.2 and 5.2 – Fixed element “Status” to indicate that “NA” is not used with other permitted value options for the same LEA or school

RELEASE AUTHORIZATION

Name / Signature / Date
Author
QA
Release Authority

PREFACE

This document provides technical instructions for building files that can be submitted through the Education Data Exchange Network (EDEN). This document is used in coordination with the EDFactsWorkbook, EDFactsBusiness Rules Guide and the EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, Kthrough 12, educational data residing at the U.S. Department of Education. The EDEN Submission System is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.

Contents

DOCUMENT CONTROL

PREFACE

1.0PURPOSE

1.1Changes from the SY 2007-08 File Specifications

1.2Requirements for Submitting this Data Group

2.0GUIDANCE FOR SUBMITTING THIS FILE

3.0FILE NAMING CONVENTION

3.1XML Specification Headings

4.0LOCAL EDUCATION AGENCY STATUS OBJECTS

4.1Category XML Object

4.2Table Type XML Object

4.3Agency XML Object

4.4File Transmit XML Object

5.0SCHOOL STATUS OBJECTS

5.1Category XML Object

5.2Table Type XML Object

5.3Agency XML Object

5.4File Transmit XML Object

August 2009 / 1 / SY 2008-09

U.S. DEPARTMENT OF EDUCATIONX108 - Mathematics Participation Status

XML Specifications v5.0

1.0PURPOSE

This document contains instructions for building XML files to submit EDFactsData Group: MathematicsParticipation Status Tables, DG555. The definition for this data group is in the row “Table Name” in Table 4.2-1.The data collected through this file specification is required by No Child Left Behind (NCLB).

New! The data collected using this file specification are used to monitor and report performance on programs and activities supported by the Elementary and Secondary Education Act, as amended.

A separate document contains the non-XML file formats. General guidance for constructing all file types may be found in the EDFactsWorkbook.

1.1Changes from the SY 2007-08 File Specifications

There have been changes to this file specification that resulted in changes to the fixed format (.txt) record layout.

Added category Major Racial Ethnic Group

1.2Requirements for Submitting this Data Group

New!This section contains two tables that summarize the reporting requirements. The first table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting. The second table contains the required categories and applicable totals.

New!Table 1.2-1 Mathematics Participation Status, Core Reporting Requirements

SEA / LEA / School
Reporting Period / School year
The status in this file can be viewed as a final result for the school year. For example, the status for SY 2008-09 is based on assessments administered during SY 2008-09.
Education units reported / This file is not submitted at the SEA level / Operational LEAs required to determine AYP status / Operational schools
Education units not reported / Closed, inactive, or future LEAs / Closed, inactive, or future schools

The following table indicates the valid combinations of categories. An “X” in the column indicates that the column must be populated when reporting that particular category.

Table 1.2–2: Mathematics Participation Status Tables, Required Categories

Category Set / Table Name[1] / Major Racial Ethnic Group / LEP Status
(Only) / Disability Status (Only) / Economically Disadvantaged Status / Participation Status / Comments
Category Set A / MTHPRTSTS / X / X / Status by Major Racial Ethnic Group
Category Set B / MTHPRTSTS / X / X / Status by LEP Status (Only)
Category Set C / MTHPRTSTS / X / X / Status by Disability Status (Only)
Category Set D / MTHPRTSTS / X / X / Status by Economically Disadvantaged Status
All Students / MTHPRTSTS / X / All Students

2.0GUIDANCE FOR SUBMITTING THIS FILE

This file specification is used to collect the Mathematics Participation status - whether a school or district met the 95% participation requirement in mathematics as outline in each state’s consolidated state accountability workbook.

See below for additional guidance concerning this file:

New! Are students who were not enrolled for the full academic year included?

Yes. The participation status is based on all students, including both those enrolled for a full academic year and those students not enrolled for a full academic year.

Revised! What records are required?

Each school or district will have records for each category set and for all students. A school or district does not have to have records for each of the permitted values of the category major racial and ethnic group.

Category set or all students / Number of records per school or district
Category set A – major racial ethnic group / One or more
Category set B – LEP status (only) / One
Category set C – disability status (only) / One
Category set D – economically disadvantaged status / One
All students / One

Each record in the file indicates the status of the Mathematics Participation for a specific student subgroup or “all students”. For example, if a school met the Mathematics Participation Status for economically disadvantaged students, the record would indicate “ECODIS” in the field for “Economically Disadvantaged Status” and “MET” in the field for “Status.”When reporting the indicator for all students, only the field “Status” is used. The status for “All Students” is the result of the participation of all students. It is not the overall designation of the district or school.

Revised! What are the permitted values for participation status??

For any school or district, the Mathematics Participation status has one of the following statuses for the various student subgroups and for all students:

MET: The school or district met the 95% Mathematics Participation rate for the specific student subgroup or all students.
NOTMET: The school or district did not meet the 95% Mathematics Participation rate for the specific student subgroup or all students.
TOOFEW: The number of students in a specific student subgroup or all students was less than the minimum group size outlines in a state’s consolidated accountability workbook necessary required to reliably calculate the Mathematics Participation status.
NOSTUDENTS: There were no students in the subgroup. If a school or district has no students in a specific subgroup, the status should be reported as "NOSTUDENTS." (If no students are in the school or district, the school or district should not be included in this file.)
MISSING: The Mathematics Participation status for a specific school or district is not available at the time the file is prepared.

New!Why is “NA – Not applicable” a permitted value for participation status?

Districts that are not required to meet the Reading/Language Arts participation status due to exceptional circumstances should be left out of the file. However, if an SEA decides to include them in the file they should be reported as “NA – Not applicable.” This status is not used in conjunction with the other statuses. If a subgroup of students is not present in a district or school, the status is reported as “NOSTUDENTS.”

New! What are the permitted values for the category major racial and ethnic group?

The permitted values are:

White (not Hispanic) / Caucasian
Black (not Hispanic) / African American
Hispanic / Latino – use if includes Puerto Ricans
Hispanic (not Puerto Rican)
Puerto Rican
Asian – Use if doesn’t include Pacific Islanders
Asian / Pacific Islander
American Indian / Alaska Native / Native American
Multicultural / Multiethnic / Multiracial / Other
Filipino
Native Hawaiian / Other Pacific Islander / Pacific Islander

New! Which permitted values should be used for the category major racial and ethnic?

States should use whichever permitted values best align with the major racial ethnic subgroups used to determine adequate yearly progress (AYP) as outlined in their State Accountability Plan.

Do any other file specifications collect related data?

Yes. Under NCLB, states determine the Adequate Yearly Progress (AYP) status of school and district. Each school and district receives one overall AYP designation, collected in N/X103 Data Group DG32. This determination is based on the evaluation of each subgroup within a school or district. The matrix below illustrates the relationship between AYP status and the indicators used to calculate it and EDFacts data groups and files.

AYP Status[2]
N/X103, DG32 (N/X103, DG617)
Reading/Language Arts / Mathematics / Other indicators
95% Participation / AMO Status by Subgroup / 95% Participation / AMO Status by Subgroup / Elementary/
secondary / High school graduation rate
N/X110, DG553 / N/X111, DG552 / N/X108, DG555 / N/X109, DG554 / N/X106, DG556 / N/X107,
DG557

3.0FILE NAMING CONVENTION

Being able to readily identify any particular file transmission is an important consideration for users of the EDEN Data Submission System. Being able to identify a particular file can greatly facilitate any technical assistance that may be requested by the state. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for Mathematics Participation Status file submissions:

sslevMTHPRTSTSvvvvvvv.xml

Where:

ss= Two-characterUSPSState Abbreviation for the submitting SEA.

lev= Three-character abbreviation for the level submitted. Use:

LEA for a Local Education Agency Mathematics Participation Status submission

SCH for a School Mathematics Participation Status submission

Filename= MTHPRTSTS (no more than nine characters).

vvvvvvv= Up to seven-character alphanumeric string designated by the SEA to uniquely identify the individual submission (e.g., ver0001, v010803).

.xml= The three-character file extension identifying the Data Records.

3.1XML Specification Headings

The XML specifications are represented in a table with the headings:

Element – name of the XML element tag.
Attribute – name of the XML attribute tag.
Category Value – name of the category.
Char – the XML element or attribute characteristic as previously defined.
Definition/Comments – definition and additional comments related to formats or other business rules.
Permitted Values – disaggregated values for data elements.

The Char (characteristics) column in the XML format matrices accepts the following codes:

Table 3.1-1: EDEN XML Format Codes

Code / Characteristic
M / Mandatory Element/Attribute
O / Optional
C / Conditionally Required
MR / Mandatory and Repeatable Element
OR / Optional and Repeatable Element
CR / Conditional and Repeatable Element

4.0LOCAL EDUCATION AGENCY STATUS OBJECTS

In order to simplify the transmission process, the Local Education Agency has been separated into three (3) distinct statuses and file transmit XML objects. The XML status and file transmit objects are the same structure regardless of the status information being transmitted. The structure contains a node that defines the LEA that corresponds to the submitted status. In addition, the structure contains nodes representing characteristics of the status (Racial Ethnic, Disability Status (Only), etc.) and the associated status. The status objects are contained within the file transmission objects that define the group of status values that are being submitted.

4.1Category XML Object

The category XML object is used to define the characteristics associated with a status. There may be zero or one category defined for a status. The XML object matrix is followed by an example of the object.

Table 4.1-1: LEA, Category XML Object

Element / Attribute / Data Element Name
(from Fixed Format document) / Category Value / Char / Definition/Comments / Permitted Values
CATEGORY
TYPE / M / The category(ies) for the table type.
Major Racial Ethnic Group / MAJORREG
LEP Status (Only) / LEPONLY
Disability Status (Only) / DISABSTATUS
Economically Disadvantaged Status / ECODIS
VALUE / M / The category permitted value.
MAJORREG / The major racial and ethnic groups states use for accountability and assessment data. / MA - Asian
MAN - American Indian / Alaska Native or Native American
MAP - Asian / Pacific Islander
MB - Black (not Hispanic) or African American
MF - Filipino
MHL - Hispanic / Latino
MHN - Hispanic (not Puerto Rican)
MM - Multicultural or Multiethnic or Multiracial
MNP - Nat Hawaiian / Other Pacific Islander or Pacific Islander
MPR - Puerto Rican
MW - White (not Hispanic) or Caucasian
MISSING
LEPONLY / An indication that students are limited English proficient. / LEP-Limited English proficient (LEP) Student
MISSING
DISABSTATUS / An indication that children (students) are children with disabilities (IDEA). / WDIS-Children with one or more disabilities (IDEA)
MISSING
ECODIS / An indication of whether students meet the state criteria for classification as economically disadvantaged. / ECODIS-Economically Disadvantaged (ED) Students
MISSING

Example:

4.2Table Type XML Object

The table type XML object is used to define the type and status. It may contain category XML objects to define additional characteristics. The XML object matrix is followed by an example of the object.

Table 4.2-1: LEA, Table Type XML Object

Element / Data Element Name
(from Fixed Format document) / Attribute / Char / Definition/Comments / Permitted Values
TABLETYPE
Table Name / TYPEABBRV / M / An indication of whether the district met the 95 percent participation requirement in themathematics assessment in accordance with state definition. / MTHPRTSTS
CATEGORY / M / The categories used to define the characteristics associated with the status.
STATUS / Participation Status / M / An indication of whether the district met the 95 percent participation requirement in the mathematics assessment in accordance with state definition. / MET– Met 95%
NOTMET– Did not Meet 95%
TOOFEW – Too Few Students for Reliability
NOSTUDENTS – No Students in the subgroup
MISSING
NA – Not Applicable[3]
EXPLANATION / Explanation / O / Submitted files will be processed through various edit checks. When unusual conditions are detected, warning errors may be issued, even though the data may be valid. When this occurs, an explanation responding to the warning may be submitted with the data, or after files have been processed. The U.S. Department of Education will verify explanations, and after verification, accept the data.

The following example includes one Table Type XML Object for each row in Table 1.2-1.

</TABLETYPE>

</TABLETYPE>

</TABLETYPE>

<STATUS>NOTMET</STATUS>

</TABLETYPE>

</TABLETYPE>

4.3Agency XML Object

This section defines the XML object used to submit all Local Education Agency status information. The XML object matrix is followed by an example of the object.

Table 4.3-1: LEA, Agency XML Object

Element / Data Element Name
(from Fixed Format document) / Attribute / Char / Definition/Comments / Permitted Values
AGENCY
ID 559
FIPSState Code / FIPSSTATECODE / M / The two-digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico). / For a list of valid FIPS State Codes, refer to the EDFactsWorkbook.
ID 570
State Agency Number / STATEAGENCYIDNUMBER / M / A number used to uniquely identify state agencies. This ID cannot be updated through this file. / 01-State Education Agency
ID 4
State LEA Identifier / STATELEAIDNUMBER / M / The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.
TABLETYPE / M / The XML Object used to define the type and status.

Example: