Beresford City Council

April 15, 2013

The Beresford City Council met in regular session in the City Library Community Room on April 15, 2013 at 7:30 p.m.

Members present: Mayor Jim Fedderson presiding, Gerald Dahlin, Troy Doeden, Tom Erickson, Gary Lambert, Art Schott and Dan Williams.

Also present: Kathy Moller, Finance Officer, Jerry Zeimetz, City Administrator, and Tom Frieberg, City Attorney.

Absent: None.

Adopt Agenda: A motion to adopt the agenda was made by Lambert, second by Erickson, motion carried.

Minutes: Erickson made the motion, seconded by Williams to approve the minutes from the meeting held on April 1, 2013 motion carried.

Dept. Head Reports:

Jay Nordquist – Electric Dept.: Electric Superintendent Jay Nordquist updated the Council on his department.

·  Beresford was called by Sioux Falls Light and Power for mutual aide to assist with repairing damaged power lines due to the recent ice storm. Nordquist asked the Council how they would like to bill Sioux Falls for the assistance. Nordquist was referred to the policy that is in place for this type of situation.

·  The Electric Department has completed installation of 3 capacitor banks and the power factor is showing 99.9% which makes WAPA pleased. The capacitor banks were installed near Prinsco, Showplace Wood Products and the corner of Main and 10th St.

·  Nordquist suggested adding a selector switch to the generator that is currently at the Water Treatment Plant and move it to the Bridges in case of an emergency. The Bridges would need electrical work done, along with a concrete pad poured. Nordquist was asked to meet with an electrician and bring back an estimated cost of work. The City also has a 100 KW portable generator on a trailer that could be utilized better if it had a selector switch installed. Lambert moved to go ahead with adding a selector switch to the portable 100 KW generator, Schott seconded the motion. All present Council Members voted aye, motion carried.

·  The new boring machine does not have electronics on it. Ditch Witch is offering $5,500.00 to trade in the existing equipment and charge $14,400.00 for new software and a beacon. Nordquist explained the features of the new equipment. Erickson moved to purchase the electronic package for the boring machine, Schott seconded the motion. All present Council Members voted aye, motion carried.

Geoff Fillingsness – Building Inspector – review building permit valuations: Building Inspector Geoff Fillingsness found a discrepancy between figuring a building permit fee for a home that doesn’t have an estimated cost of construction versus the total valuation permit fee. The Planning and Zoning Commission is requesting to raise the residential single family and multi-family fee from $60.00 per square foot to $90.00 per square foot. Lambert moved to adopt Resolution 2013-06, seconded by Doeden. All present Council Members voted aye, motion carried.

RESOLUTION 2013-06

(Published separate from minutes)

Kathy Moller – Finance Office: Finance Officer Kathy Moller updated the Council on the current interest rates on the City’s checking and savings accounts. Moller renewed 2 certificates of deposits at 1st Dakota National Bank at .65% interest for 12 months, and transferred $1,000,000.00 from SD FIT to 1st Dakota National Bank for a 48 month certificate of deposit at 1.1%. Council thanked Moller for the update.

Committee/Mayor Reports

Mayor Fedderson – National Library Week Proclamation: Mayor Fedderson declared National Library week April 14-20, 2013 and read the following proclamation.

WHEREAS, librarians are the heart of their communities, campuses and schools;

WHEREAS, librarians work to meet the changing needs of their communities, including providing resources for everyone and bringing services outside of library walls;

WHEREAS, libraries and librarians bring together community members to enrich and shape the community and address local issues;

WHEREAS, librarians are trained, tech-savvy professionals, providing technology training and access to downloadable content like e-books;

WHEREAS, libraries offer programs to meet community needs, providing residents with resume writing classes, 24/7 homework help and financial planning services to teens applying for student loans to older adults planning their retirement;

WHEREAS, libraries continuously grow and evolve in how they provide for the needs of every member of their communities;

WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week.

NOW, THEREFORE, be in resolved that I K. James Fedderson, Mayor proclaim National Library Week, April 14 – 20, 2013. I encourage all residents to visit the library this week to take advantage of the wonderful library resources available @ your library. Communities matter @ your library.

New Business

Step pay increase for Jason Amdahl: Zeimetz spoke on Police Chief Larry Christensen’s behalf regarding the step pay increase request for Police Office Jason Amdahl. Doeden made the motion to approve the step pay increase, per the Union agreement for Jason Amdahl from $17.55/hr. to $18.00/hr. Schott seconded the motion; all present Council Members voted aye, motion carried.

2013 draw down request from Beresford Nutrition Center: The Beresford Nutrition Program submitted a letter and financial report, requesting a drawdown of $1,500.00. Erickson made the motion to approve the 2013 budgeted amount of $1,500.00, seconded by Doeden. All present Council Members voted aye, motion carried.

Authorize Advertising for Street, Water and Sewer Improvements Project: Dahlin made the motion, seconded by Lambert to authorize advertising for the Watermain and Sanitary Sewer Improvements Project. All present Council Members voted aye, motion carried. The tabulated bids will be considered at the June 3, 2013 Council Meeting.

Council requested Banner Engineer, Pat Carey to attend the May 6, 2013 Council Meeting to discuss the Watermain and Sanitary Sewer Improvements Project.

Tax Abatement Request – Lot 5 Blk 1, Sunset Addition to Beresford City: Union County is requesting an abatement request for Leroy Snoozy due to incorrect value applied to the land on the tax freeze. Lambert made the motion to approve the tax abatement request for Lot 5 Blk 1, Sunset Addition to Beresford City. Erickson seconded the motion, all present Council Members voted aye, motion carried.

Summer Position with Street/Water/Sewer Dept: Zeimetz spoke on Street Superintendent Bill Sebern’s behalf. He is requesting to hire Patrick Hybertson for the summer part time street/water/sewer position. Doeden made the motion approve hiring Patrick Hybertson at $7.25/hr. Dahlin seconded the motion, all present Council Members voted aye, motion carried.

Discussion & Information items

Letter from Union County Sheriff’s Office regarding 911 dispatch fees for 2014: Zeimetz informed the Council on a letter from the Union County Sheriff’s Office regarding charges for non 911 related telephone calls that will be billed in 2014. The letter explained the number of calls received along with costs to add an additional dispatch position and how it will be split between Elk Point, Jefferson, Alcester, North Sioux City and Beresford. Council was reminded that this charge will be put into the 2014 budget.

Bountiful Baskets: Mayor Fedderson recently met with Renee James regarding the Bountiful Basket program. She is requesting to use a City building for bi-weekly deliveries of fresh fruit and vegetables. The program is currently using Legends of Gold as a delivery location. Council discussed and all agreed to deny the request, they felt that this should stay with a private party.

Payment of Bills:

A motion was made by Williams seconded by Erickson, to approve payment of the bills listed below, motion carried.

A-OX Welding Supply, chemicals, $78.95; Alliance Communications, circuits, $77.12; Applied Software, service, $348.70; Badger Communications, phones, $139.89; Baker & Taylor, books, $677.43; Ban-Koe Systems, alarm system monitoring, $378.00; Banner Associates, engineer service, $7,250.00; Beresford Cablevision, cable billing, $203.20; Beresford Municipal Telephone Dept., telephone billing, $3,662.83; Beresford Nutrition Center, 2013 subsidy, $1,500.00; Birgen, Steve & Karla, refund, $126.09; Brown & Saenger, office supplies, $212.24; Center Point Large Print, books, $22.07; Centurylink, E911 Circuits, $78.19;

City of Vermillion, tipping fees, $1,778.40; Dakota Beverage, beer, $7,323.30; Dakota Golf Management, used range balls, $100.00;

Data Technologies, license fee & support, $2,318.62; Eastern Farmers Coop, fuel, $1,425.30; Eastway Auto Service, vehicle repair, $38.62; Eidem, Andrew, meals, $104.00; Erickson, Thomas, mileage, $30.00; Express Communications, settlement, $3,234.44; Fiber Ring Pooling, pooling fees, $2,292.00; Fiesta Foods, supplies, $582.16; Fillingsness, Ihlene, refund, $15.65; Flowers by Bob, flowers, $35.00; Gale Group, books, $54.92; Gaylord Bros., supplies, $440.62; Graham Tire Co., tires, $508.46;

Grant Thornton, agent fee, $1,500.00; Graybar Electric, station repair, $951.55; Gravely, Justin, meals, $26.00; Hawkins Water Treatment, chemical, $10.00; Henderson, Karolyn, refund, $95.53; J H Larson Electrical Co., street light supplies, $146.70; Jet Service Center, tire repair, $27.60; John Deere Landscapes, turf marking, $240.00; Johnson Brothers, liquor, $4,718.66; Johnson, Jarrod & Ann, refund, $57.25; KMEG CBS 14, advertising, $750.00; KPTH-TV, advertising, $850.00; Knutson, Joseph, meals, $104.00; Lewis Drug Stores, supplies, $49.43; Lewis & Clark RWS, water charge, $14,106.00; Lewis & Clark RWS, lobby charges, $1,700.25;

Locators and Supplies, tools, $81.49; Lyle Signs, bike lane signs, $267.95; MACC, billing fees, $2,371.83; Malloy Elec Bearing Supply, service, $657.00; Micro Marketing, CD’s. $104.97; Midwest Alarm Company, repair, $85.00; Midwest Tape, DVD’s, $79.20; Midwest Turf & Irrigation, repair, $1,165.81; Minnesota Mun. Utilities Assn., safety program, $2,950.65; Moller, Kathy, mileage, $69.94; Neves Uniforms & Equipment, shoulder patches, $220.00; New York Life, insurance, $112.70; Nordquist, Michael, mileage & meals, $171.88;

Olson, Carol, refund, $20.19; Pedersen Machine, supplies, $5.99; R & R Products, supplies, $332.70;

Rosy Brothers, overseeder, $5,900.00; Royal Bake Shop, resale, $42.32; Sams Club, membership renewal, $140.00; SD Dept. of Revenue, TRS-4 remit, $222.35; SD Dept. of Revenue, sales tax, $21,562.95; SD Network, Ethernet, $2,565.61; SD State Archives, microfilm, $32.00; SD Telecom Assn., dues, $2,754.72; Sioux Falls Shopping News, advertising, $274.00; Sioux Corporation, repair, $60.92; South Dakota One Call, locate fees, $19.95; Southeastern Elec Coop, electricity, $471.46; Stan Houston Equip, submersible pump, $323.40; State Steel Supply, supplies, $34.74; Stuart C Irby, switchgear box, $1,125.00; Sturdevant’s Auto Parts, repair, $54.23;

Total Stop, fuel, $3,224.01; Tri-State Ready Mix, ready mix, $2,714.00; Unemployment Ins Div. of SD, insurance, $2,369.20; Variety Foods, resale, $922.27; Washington National, insurance, $432.10; Wells Fargo, credit card charges, $4,939.01; WESCO, underground hardware, $2,919.00; Zeimetz, Jerry, car allowance, $300.00; Zuercher Technologies, ledsSuite, $3,121.00.

Executive Session: Lambert moved to proceed in Executive Session at 8:38p.m. to discuss personnel, seconded by Dahlin, motion carried.

The council reconvened at 8:53 p.m. No action taken.

Adjournment: As there was no further business, the meeting adjourned at 8:54 p.m. on a motion by Erickson, second by Lambert, motion carried.

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Kathy Moller, Finance Officer Recorded by Elaine Johnson

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