Executive Assistant

‘You think your pain and your heartbreak are unprecedented in the history of the world, but then you read. It was books that taught me that the things that tormented me most were the very things that connected me with all the people who were alive, or who had ever been alive.’
James Baldwin

  • Duration: Permanent
  • Salary: £22,000 to £25,000 per annum
  • Working Hours/Pattern: 35 hours per week. Monday to Friday, 0900-1700 hours.Flexible working arrangements will be considered.
  • Annual Leave: 30 days per year plus bank holidays
  • Location: The Reader, Mansion House, Calderstones Park, Liverpool L18 3JB (National travel may be required)

About this role:

This is a vital role in the organisation, calling for a high calibre person who can provide administrative, secretarial and practical support to the Board of Trustees, Directors Group and the Senior Management Group.

Duties will be wide and varied ranging from governance and committee servicing and diary management to liaison with service users, volunteers and high level donors. It requires a resilient individual who can both serve others and act on her/his own initiative, using common sense and discretion, while working to tight deadlines and the highest standards.

This role could be for you if you

  • Want to learn about and understand the organisation at the most complex levels
  • Are highly organised and able to organise others
  • Are good at prioritising and understanding the significant or pressing elements in an evolving situation
  • Can bring a flexible approach to standard systems and procedures
  • Look for innovative solutions to problems

Key responsibilities:

  • To provide organisational, administrative and secretarial support to the Directors Group and Senior Management Group including complex diary management
  • Attend meetings on behalf of the Director, Chief Operating Officer or member of Directors Group
  • To act as Company Secretary to the Board of Trustees of The Reader and the Board of Directors of Calderstones Mansion House Community Interest Company (each meets 4 times per year)
  • To act as secretary to The Reader Group Audit Committee, Nominations Committee and Capital Committee
  • To take responsibility for liaison with Companies House, The Charities Commission, the Office of the Scottish Charity Regulators and more general compliance and governance matters
  • To help the Chief Operating Officer and members of the Directors Group keep the risk register up to date
  • To take editorial responsibility for internal communications, in particular through the Weekly Update
  • Any other duties that may be required as part of the role as requested by the Directors Group

Person specification:

Essential:

  • Shares our ethos and values
  • A good learner
  • Excellent communication skills, both verbal and written and for a wide range of people at different levels of seniority
  • Goodlistener and able to precis complex information
  • Has the ability to use own initiative, can demonstrate practical common sense, and work independently without supervision
  • Has emotional intelligence and emotional resilience
  • Good at prioritising
  • Able to bring a human approach to implementing policies and procedures
  • Understand the necessity of dealing carefully, and within data protection legislation, with confidential matters, including handling both personal and business-critical information
  • Performs consistently well whilst managing a diverse and, at times, extremely busy, workload across flexible working hours
  • Competent and experienced with Microsoft packages

Desirable:

  • Experience of diary management
  • Experience of Committee servicing
  • Degree or equivalent relevant professional qualifications
  • Experience of managing/overseeing the work of others
  • Experience of Microsoft Dynamics or similar CRM system
  • Experience of Adobe PDF writer software
  • Experience of charity governance requirements

How to Apply

Note. Please do not just send in a CV. We will only consider applications that adhere to the following process -

Visit and select the ‘Get Involved Section’ where you will be able to view the full job description, recruitment pack and download an application form. Please complete the application form and submit to

Deadline for applications: 8th March 2018

NB: applications arriving after 9am will not be considered

Selection Process: If successful at shortlisting you will be invited to attend a panel interview. You may be required to complete a selection task at the interview if this is the case you will be informed of this prior to the interview date.

It is expected that the interview will be held w/c 19th March 2018.

A high volume of applications may make replies to everyone impossible. If you have not heard from us by14th March 2018, then unfortunately your application has been unsuccessful.

Role to start as soon as possible

- 0151 207 7207 -

Registered charity in England (1126806) and Scotland (043054)