DD’S WEDDING & EVENT PLANNER
DD’s WEDDING & EVENT PLANNER
Contact Information
Doris Stafford – Certified Wedding & Event Planner
(843) 336-4491
PROJECT 2 by Doris Stafford
Welcome, and congratulations on your upcoming wedding or event.
Our mission is to create a lasting memory like none other. Creativity is our top priority. Creating that perfect day is what we aim to be the best. Let us help you plan that special unforgettable day, catering to your every need from design to decor. Relax and let us create a lasting stress free day. Leave your worries to us; we’ll start with setting an appointment to meet with you and your groom at a special location. First we will listen to you to find out what you want and expect on your special day. We will start by setting a budget and going over our different packages. Our goal is to keep you happy and stress free every step of the way. We will go over budget planning to ensure every dollar spent. Leave all of the small details to us. We will leave your guest speechless, and will work closely with you making sure your event is everything you dream of.
MY story, it has always been one of my life long goals to start my own wedding planning business. I have worked in the catering business for over ten years and always enjoyed catering and setting up for weddings, so I bring to you over ten years of service and experience.
Sincerely, Doris Stafford
PROFILE QUESTIONNAIRE
Bride Name______
Groom Name______
Email Address______
Bride Address______
Contact Numbers______
Groom Address______
Contact Numbers______
Wedding Date & Time______
Wedding Location______
Reception Location & time______
Number of Bridesmaids______
Number of Groomsmen______
Numbers of flower girl______
Ring bearer______
Number of Guest ______
Budget______
Type of Ceremony______
Type of Reception______
Favorite colors______
Favorite wedding gown designer______
______
Wedding gown color______
Wedding gown style______
Hair piece______
Decoration favors______
______
Type of catering______
Type of cake______
Type of flowers______
______
Type of Music______
Style of Music______
Name of Photography______
Name of Videography______
Name of DJ______
Name of Band______
Type of Transportation______
Preferred Vendors______
______
______
______
______
DAY OF SERVICE
CONTRACT
Bride Name______
Groom Name______
Address of Bride______
Address of Groom______
Contact Numbers ______Email______
Date & Time of Event______Number of Guest______
Wedding Ceremony Location______
Reception Location______
SERVICE AGREEMENT
*Two week prior to event
*Go over wedding timeline and go over arrangements with vendors
*Unlimited calls, text and email
*One week prior to event
*Confirm final details and finalize wedding timeline
*Attain rehearsals
*On day of Ceremony
*Make sure plans are carried out smoothly
*Up to 12 hours of service
*Coordinate dress, hair and makeup
*Ensure entire wedding Party is ready and in place
*Ensure guests are in place at ceremony and reception
*At reception, coordinate set up and break down
*Work closely with caterer, florist, bakery, DJ or band, photographer and videographer
*Provide Emergency kit
*Handle any problems that may arise
*Coordinate transportation after ceremony
Cancellation Policy
In the event of cancellation for any reason a cancellation fee will apply. Cancellation within 24 hours will not be charged a fee. If cancellation after 3 days a 33% cancellation fee will apply. Cancellation two days before the event will be charged a 50% fee of the total services. In the event cancellation by DD’s all fees will be refunded.
Payment Schedule
15% the day upon booking______
50% due in two weeks______
Balance due three days prior to event______
Bride Signature______Date______
Groom Signature______Date______
Witness______Date______
Wedding Packages
Ultimate Package $5,000
This package is for those who need everything. This package is for those couples who need help planning from beginning to end. This package includes:
v No hidden cost
v Free consultation
v Help with planning, coordinating and directing
v Unlimited calls, text and email
v Decision making
v Wedding itinerary
v A list of highly recommended vendors
v 10% commission fee from all vendors, which will be subtracted from total package
v Budget planning
v Custom made breathtaking floral arrangements
v Follow up on all services
v Work closely with caterer, set up crew, and all other vendors
v Coordinate decorations for ceremony and reception
v Master timeline
v For separate fee, will purchase decoration, no additional travel fee
v Emergency kit
v Assist with wedding attire and accessories
v Schedule and accompany appointments with sites and vendors
v Draw up seating plans
v Attain all rehearsal
v Recommend beautiful ceremony location
v Two weeks confirm all arrangement
v One week double check all arrangements
v Day off arrive several hours before ceremony to ensure every detail is running smoothly
v 12 hours of services the day of ceremony
v This package will include a special gift basket for couple’s honeymoon at no cost, compliments of DD’s
v 15% down of the total wedding cost
v 50% due in two weeks
v Balance due two weeks before wedding date
Basic package starting at $1,500
This package is for those who have a set budget and have some of the planning done, but need some professional help getting started. This package includes:
v Everything the ultimate package has to offer, excluding custom made floral arrangement and free consultation
v Only up to four hours planning, coordinating and directing
v 8 hours of services the day of ceremony
v Does not include gift basket
v This package also offers by the hour fee, depending on size of ceremony
v 10% down and payment due in full one week later
Premium Package $3,500
Day of Coordinating
This package is for those who have taken care of almost everything but need help planning that special day. We will make planning as simple and easy as possible. This package includes:
v This package offers everything the ultimate package has to offer.
v 8 hours services the day of ceremony
v 10% down of the total wedding cost
v Balance due two weeks before ceremony
Full Service Packages
Our full service and event packages are an inclusive package for all of your different events. You will have our dedicated team to walk you through all of your plans and details. Whether you’re planning an engagement party or that special event, we will make sure your event is everything you dream off, staying within any budget. All of our event packages start at $150 per hour and up depending on size of event.
v Engagement Party
v Bachelorette Party
v Bachelor Party
v Birthdays
v Anniversaries
v Corporate Events
v Rehearsal Dinners
v Baby Showers
Countdown to the Big Day
Six to Twelve Months Prior
v Brainstorm together on what type of wedding you want to have and choose date
v Set budget
v Decide on size of guest list
v Reserve location for ceremony and reception
v Make appointment with clergy or officiant to secure all details and arrange premarital counseling
v Select members of bridal party
v Set up gift registry
v Select wedding dress, accessories, color scheme, and bridesmaids’ dresses
v Select florist
v Interview and select band or DJ
v Review Photographers wedding portfolios and select one
v Consult with travel agency on honeymoon destinations and prices
Four Months Prior
v Check state and local regulations for obtaining marriage license
v Order passports, if necessary
v Shop for your wedding trousseau
v Finalize guest list
v Select stationer and order invitation and thank you notes
v Formally announce your engagement
v Finalize reception site, caterer, photographer, videographer and other vendors; pay required deposits
v Select rings
v Finalize honeymoon plans
Two Months Prior
v Mail wedding invitation
v Organize transportation for you and wedding party
v Purchase wedding gifts for each other and attendants
v Have clothes fittings
v Get marriage license
v Make hotel and transportation arrangements for out of town guests
Three to Four Weeks Prior
v Plan ceremony and reception decorations and discuss with proper contacts
v Arrange for hair and makeup
v Have wedding portrait taken for newspaper announcement
v Organize name and address change by getting forms for postal delivery, driver’s license, Social Security cards, etc.
Two Week Prior
v Check fittings of all wedding attire
v Give caterer final count for reception
v Plan seating arrangement for reception
v Reconfirm honeymoon plans with travel agent
One Week Prior
v Check fit and pick up wedding rings
v Confirm details with caterer, photographer, videographer, florist, musicians and DJ
v Pack for your honeymoon
On Your Big Day
v Get up at a leisurely pace and meditate or do something that relaxes you
Tips for Tight Schedules
Not everyone allows at least six months to plan a wedding. If you find yourself with only a few months to plan your wedding, don’t panic. Just remember that every single day and minute count. You will have to be decisive from the start.
v Plan your theme and stick to it
v Find a wedding and reception site immediately
v Keep it simple
v Select wedding attire immediately
v Make daily agendas and check off each items as you handle it
v By all means, hire someone to help you, if you can afford it
Maid of Honor’s Checklist
· Helps the bride select bridesmaids’ attire
· Helps address invitations and place cards
· Attends as many prenuptial events as possible
· Organizes bridesmaids’ gift to the bride. Usually gives an individual gift to the couple
· Makes sure that all the bridesmaids, the flower girl, and the ring bearer are at fittings, the rehearsal, and the ceremony on time
· Is expected to attend the rehearsal and is included at the rehearsal dinner
· Walks in processional and recessional
· Holds the groom’s wedding ring
· Helps with the bride’s gown
· Arranges the bride’s veil and train before the processional and recessional
· Makes sure the bride’s gown is “picture perfect” throughout the day
· Holds the bride’s bouquet during the ceremony
· Witnesses the signing of the marriage certificate
· Stands in the receiving line
· Keeps the bride on schedule
· Helps the bride change into her going away clothes
· Takes care of the bride’s gown and accessories after the reception
· Pays for own wedding attire and transportation to the wedding
NotesBridesmaid’s Checklist
· Assist the Maid of Honor as requested
· Attend as many prenuptial events as possible
· Possibly host or co-host a party or shower (optional)
· Assist the bride with errands
· Contribute to bridesmaids’ gift to the bride. Usually gives an individual gift to the couple
· Are expected to attend the rehearsal and are included at the rehearsal dinner
· Arrive at dressing site promptly
· Walk in processional and recessional
· Possibly participate in receiving line
· Dance with ushers and single male guests
· Help gather guests for the first dance, cake cutting, and bouquet toss
· Participate in bouquet toss, if single
· Look after the couple’s elderly relatives or friends
· Pays for own wedding attire and transportation to the wedding
Notes:Best Man’s Checklist
· Organizes a pre-wedding party for the groom
· Coordinates the ushers’ gift to the groom. Usually gives an individual gift to the couple
· Is expected to attend the rehearsal and is included in the rehearsal dinner
· Gets the groom dressed and to the ceremony on time
· Makes sure the groom’s wedding related expenses are prepared (Officiant fee, tips, etc.)
· Makes sure the groom has the marriage license with him
· Delivers any payment toe Officiant, sexton, and ceremony musician(s), as prearranged
· Enters the sanctuary with the groom
· Takes care of and holds the bride’s wedding ring
· Makes sure all ushers and properly attired and in place on time
· Walks in the recessional
· Witnesses the signing of the marriage certificate
· Drives the bride and groom to reception, if no driver is hired
· Helps welcome guests at reception
· Offers first toast to bride and groom at reception
· Dances with the bride, maid of honor, mothers, and single female guests
· Helps the groom get ready for the honeymoon
· Gathers up and takes care of groom’s wedding clothes after he changes
· Has a car ready for the bride and groom to leave the reception or perhaps drives them to their next destination
Notes:Head Usher’s Checklist
· Expected to attend the rehearsal and is included at the rehearsal dinner
· Receives any lists of guests who are to be seated in a specific pew and is aware of the importance and sequence of seating special guests, such as the mothers and grandmothers of the bride and groom
· Makes sure that programs, if used, are handed to guests when they are seated
· Makes sure that people who are designated to receive special flowers or corsages do, if the flowers have not been delivered to the recipients beforehand
· Checks that all ushers are dressed properly and wearing their boutonnieres on the left side, stem down
· Makes sure that the ushers know how to usher: how to greet guests, how to offer an arm to a single woman guest, and how to precede a couple to their seats
· Helps gather the wedding party for photographs either before or after the ceremony and ensures that transportation arrangements have been made for all members of the wedding party to and from the ceremony
· Completes entire Groomsmen and Ushers Checklist, as needed
Notes:Groomsmen & Ushers’ Checklist
· Participate in party for the groom, if there is one
· Contribute to the ushers’ gift to the groom. Usually gives an individual gift to the couple
· Expected to attend the rehearsal and the rehearsal dinner
· Review any special seating situations with the head usher before the ceremony begins
· Greets guests as they arrive
· Seat the eldest women first if a group of guests arrive simultaneously