Minutes of a Meeting of the Parish Council held at 8pm on Thursday 7th September, 2017
Fairford Leys Centre, Hampden Square, Fairford Leys
Present: Cllrs Cole (Chairman), Jarvis, Poland, Baughan, Wilde, Harper, James
K Gray (Clerk to the Council)
4 Residents C Lambert (Bucks Herald)
1. Apologies for Absence
To receive and accept apologies for absence notified to the Chairman or Clerk
RESOLVED: To receive and accept apologies for absence from Cllrs Minton (family commitment), David (work commitment), Lambert (illness), Pattinson (prior commitment)
2. Declarations of Interest
To receive any pecuniary or non-pecuniary declarations of interest
To receive written requests for dispensations for disclosable pecuniary interests (if any)
To grant any requests for dispensation as appropriate
· Cllr Cole made a declaration of interest on ECT Covenant Permission application for
4 Dalwood Mews, FL
Cllrs Baughan, Wilde and Poland made a declaration of interest on planning application 17/03084/APP
Cllr Harper made a declaration of interest on ECT Covenant Permission application for 32 Queensgate, FL.
3. Minutes of the Previous Full Council Meeting 6th July, 2017
RESOLVED: To accept and sign the minutes of 6/7/17 as a true record.
4. Clerk’s Report
To receive a report from the Clerk on matters dealt with and taking forward.
Nothing to report.
Cllr Jarvis asked the clerk for an update on the new provider for the defibrillator. A new provider has been sourced.
Cllr Harper asked the clerk for an update regarding a litter bin provision near the pharmacy.
A bin will be ordered and installed as soon as possible.
RESOLVED: Chairman to suspend Standing Orders to allow questions from the public and any reports from councillors
Haretwell
5. Questions from the Public & Reports
· Resident raised concerns about continuous parking on pavements, road junctions and pedestrian areas. Cllr Cole volunteered to investigate these concerns and speak with County Cllr Steven Lambert on what can be done to stop this and enforce parking regulations.
· Resident requested the parish council to support the planning application 17/03142/APP for another resident of FL due to specific circumstances.
· Resident spoke on his application for a garden study to be installed at the front of his property.
· Resident asked for an explanation on the regulations relating to garage conversions.
This was explained by the Chairman and Clerk.
· Resident requested that disabled parking bays be made available in Hampden Square. An update was given on this request as the parish council have already agreed with the FL Management Company to paint the disabled bays already existing in the main village square.
· Cllr Harper reported noise concerns from motorbikes and the police had been informed. She also explained the involvement of the Neighbourhood Watch in these matters and the recent problems relating to communication on the 101 non-emergency police number. She is also attending the next meeting of the AVDC led Independent Advisory Group relating to matters of community engagement and safety.
· Cllr Poland gave an update on the arrangements for the Music in the Square event this Saturday.
· Cllr Baughan thanked the Clerk for installing the new signage at the main play park which has been appreciated by residents considering the tragic incident that happened this year. The signage will give further assistance to people on who to contact, quickly, in an emergency.
· Cllr Wilde gave the following information from the MVAS machine which is in operation throughout the village.
Coldharbour way - Golf Course - 40MPH limit
Period: 04/07 - 18/07 - Entering the village: Highest speed - 85MPH –
Friday 14/7/17 20:50, Previous - 90MPH, 85% speed - 42.5MPH,
Previous- 43MPH. Slight reduction in both speeds. Total vehicle counts -113,282
18/07 - 02/08 - Leaving the village: Highest speed - 65MPH - Wednesday 19/07/17 20.45 - Previous - 75MPH, 85% speed - 39.9MPH, Previous - 39.9MPH
Slight drop in max speed, no change to 85% - Total vehicle count -81,166
· Cllr Cole (AVDC Ward Councillor) gave a verbal update on his case work in the community.
RESOLVED: Chairman to reconvene meeting under Standing Orders
6. Decisions by the Resources & Personnel Committee, Leisure Committee & Youth Services Committees
Council is asked to receive and approve the minutes & decisions of the above Standing Committees. Minutes of the committees have been copied to all councillors.
RESOLVED: Noted the minutes and decisions of the committees and the planned meetings.
7. Police Liaison – Parish Councillor
Councils to consider the role of Police Liaison Parish Councillor and agree what the specifics of this role should be, if required.
Cllr Harper to lead discussion and propose a set of criteria/reference for this role.
Discussion took place on the difference in the roles of parish councillors police liaison work.
RESOLVED: That Cllr Harper and the Clerk put together a set of criteria for this role with the expectation that the council will agree the new role and also appoint an additional councillor to work with Cllr Harper.
RESOLVED: To discuss further and reach a decision at a future council meeting once Cllr Harper and the Clerk meet.
8. Riverine Corridor Transfer
To receive any updates on the land transfer of the Riverine Corridor – First Tranche.
To make necessary decisions in relation to the transfer.
The work continues, with various delays in reaching a final transfer. The clerk is yet to meet with AVDC officers to discuss the financial impact and transfer of finances to CPC to manage the land in the future. Cllr Cole to raise the matter with senior officers at AVDC.
9. Parish Council Insurance Cover
To note that AoN will no longer provide insurance cover for parish councils once the current cover expires. The Clerk will seek further quotes from other, suitable, insurance companies when the time comes.
RESOLVED: Noted.
10. Parish Parks
To receive a report from the Leisure Committee and agree any further proposals/actions
With regards to the refurbishment and or maintenance of the parks.
RESOLVED: To await a suitable proposal from the Leisure Committee in due course.
11. Finances and Orders for Payment
RESOLVED: To agree and authorise the following orders and retrospective orders for payment:
· Fairford Leys Centre Transfer of grant £13.000.00 2799
· Monday Contact Club Grant £250.00 2800
· Events with a Difference Fair in the Square £7,478.70 2801
· Dan Blasor Fair in the Square £300.00 2802
· George Browns Ltd Maintenance £540.00 2803
· Sign Wizzard Signage £42.12 2804
· Aylesbury Concert Band Fair in the Square £250.00 2805
· Flogas Britain Maintenance £116.43 2806
· George Browns Ltd Maintenance £127.04 2807
· Aylesbury Town Council Hs2 Petition Fee £20.00 2808
· Build base Maintenance £55.51 2809
· George Browns Ltd Maintenance £239.89 2810
· Sign Wizzard Signage £57.00 2811
· HMRC Contributions £2,315.00 2812
· Bucks County Council Pension Fund £7,935.24 2813
· Rialtas Business Sol’s Accountancy software £135.60 2814
· Sign Wizzard Signage £28.50 2815
· CH Morgan Maintenance £12.34 2816
· Helpful Hirings Ltd Road Sign hire £9.60 2817
· Rialtas Business Solutions Cheque destroyed 2818
· Steve Webb Reimbursement £44.40 2819
· HMRC NI Contributions £2,373.40 2820
· Emily Ladyman Dog Show expenses £50.00 2821
· George Browns Ltd Maintenance £440.97 2822
· Briants of Risborough Maintenance £352.91 2823
· Flogas Maintenance £128.10 2824
· Spaldings Maintenance £134.40 2825
· Citytalk CCTV Installation £1,476.00 2826
· Smoking Rocket SSL certificate / website £250.00 2827
· George Browns Ltd Maintenance £19.32 2828
RESOLVED: To receive, accept and agree the monthly (July 2017) financial report from the Finance Officer.
12. Planning Applications
· To receive, comment and to either object, support or oppose the following planning
Applications.
· To consider late applications presented by the Clerk.
· To consider Ernest Cook Trust Permission on all planning applications
· To note and formally agree decisions/comments made under delegated authority
· 17/02607/APP 46 Brimmers Way, FL
Conversion of existing garage to form habitable room
with single storey rear extension
Planning “August Recess” Group made the following decision.
RESOLVED: No Objection
Provided that AVDC is satisfied that there is suitable and sustainable parking for this property.
· 17/02666/APP 24 Waterperry Mews, FL
Single storey rear extension with garage conversion to play room and utility room – RETROSPECTIVE
RESOLVED: No Objection
Provided thatAVDC Officers are satisfied that the proposed parking arrangements (which include the use of an areanot owned by the applicant on one of the access roadsto the mews) are both sufficient and sustainable (in accordance with AVDC parking standards) and would not cause obstruction to municipal or emergency vehicular access.
Cllrs Baughan, Wilde & Poland left the chamber at this point due to declarations of interest
· 17/03084/APP 36 Wedgewood Street, FL
Detached single storey study room to front
RESOLVED: No Objection
Cllrs Baughan, Wilde & Poland returned to the chamber at this point
· 17/03142/APP 1 Woodmans Croft, FL
Rear single storey extension and garage conversion with ancillary alterations.
RESOLVED: No Objections
Council noted that the proposed materials to be used do not comply with the Fairford Leys Guidelines. The council has “No Objections” to this application but the materials must be changed in order to comply with the Fairford Leys Guidelines.
· 17/03252/APP 7 Longdown Mews, FL
Single storey rear extension
RESOLVED: No Objections
· 17/03223/APP 2 Warbler Close, FL
Demolition of conservatory and erection of two
storey rear extension
RESOLVED: No Objections
ERNEST COOK TRUST COVENANTS
Permission is required for the following properties:
· 17/02607/APP 46 Brimmers Way, FL
Conversion of existing garage to form habitable room
with single storey rear extension
RESOLVED: Permission Granted
On the basis that materials used are in accordance with the ECT Development Guidelines and match as closely as possible the original house materials in both composition and colour.
· 17/02666/APP 24 Waterperry Mews, FL
Single storey rear extension with garage conversion to play room and utility room – RETROSPECTIVE
RESOLVED: Permission Granted
Provided that all of thevarious materials that are used match as closely as is possible the original house materials in both composition and colour.
· 17/03142/APP 1 Woodmans Croft, FL
Rear single storey extension and garage conversion with ancillary alterations.
RESOLVED: PERMISSION GRANTED
· 17/03252/APP 7 Longdown Mews, FL
Single storey rear extension
RESOLVED: PERMISSION GRANTED
· 17/03223/APP 2 Warbler Close, FL
Demolition of conservatory and erection of two
storey rear extension
RESOLVED: PERMISSION GRANTED
Cllrs Baughan, Wilde & Poland left the chamber at this point due to declarations of interest
· Mr Simon Bradford 36 Wedgewood Street, FL
Detached single storey study room to front.
RESOLVED: PERMISSION GRANTED
Cllrs Baughan, Wilde & Poland returned to the chamber at this point
· Ms Kelly Lacey 5 Waterperry Mews, FL
Replacement, first floor, windows
RESOLVED: PERMISSION GRANTED
The materials and design must be in keeping with the neighbouring properties and be the same as the original design of the windows when property built.
Cllr Harper left the chamber at this point due to a declaration of interest
· Ms Laura Monument 32 Queensgate, FL
Conversion of existing garage into store and playroom
Planning Permission has been granted by AVDC and garage door remains so no change to the street scene.
RESOLVED: PERMISSION GRANTED
Cllr Harper returned to the chamber at this point
Cllr Cole requested that council agree to the suspension of Standing Orders to allow him and members of the public to speak on any matters. He also wished to speak in support of ECT Covenant Permission application from Mr Wasim Anjum but had forgotten to do so in the previous suspension of Standing Orders for the public to be allowed to speak.
RESOLVED: That Standing Orders be suspended and council allow members of the public to speak on any further matters and also for Cllr Cole to speak in support of an ECT Covenant Permission application.
Cllr Cole spoke in support of the application from Mr Anjum and asked council to grant the ECT Covenant Permission and make a declaration of “support” for any future planning application. The reasons given were that the family wished to remain in the property but the property was too small to accommodate them both now and in the future. Parking was not a matter of concern as the majority of residents parked outside their properties in Dalwood Mews. There is also ample parking in nearby streets and public parking on Disraeli Square, which was designed as an additional public parking area for the main village square and local shops.
Cllr Cole left the chamber at this point due to a declaration of interest
RESOLVED: That Cllr Jarvis chair the meeting
· Mr Wasim Anjum 4 Dalwood Mews, FL
Single storey extension and conversion of garage
Request from resident that the Parish Council grants permission under ECT Covenant and “Supports” this application prior to formal application to AVDC.
RESOLVED:
That the decision be deferred to the October meeting of the parish council for Members to further consider the reasons for the request for “support” in this application and also consider the plans in detail. To also further consider any objections from residents to this application in reference to parking availability.
Cllr Cole returned to the chamber at this point
Cllr Cole returned as Chairman of the Council and took back the Chair from Cllr Jarvis.
There being no further business for the Council, the Chairman closed the meeting at 9.20pm
Signed: ______Date: ______
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