BACA NATIONAL MEETING
St. Louis, MO
January 21st & 22nd, 2005
NATIONAL EXECUTIVE BOARD:
Scooter – President
Tree – Vice President
Dawn – Secretary
Bookkeeper – Treasurer
AB Security
Chief - Founder
Horace - Ambassador
NATIONAL BOARD:
Dragon – Chapter Development
Caveman – Public Relations
Ice - Merchandise
STATE REPRESENTATIVES: Total 17 (16 show, 1 no show)
NH - Devin
MA - Rick
PA – no show
OH - Tubby
KS - Hip
WI - T
MN - Heater
AL - Schep
AR - Kickstand
CA - Spurz
UT - Chris
CO –Ted - Lockwasher
MO - Angel
OK - Cruncher
KY - Jack
ID – Slowride
TX – Gambler
VOTING MEMBERS = 23
NATIONAL STAFF:
Christy – National Artwork Coordinator
Darrell – Webmaster
Friday, January 21, 2005 meeting was called to order at 11:00am
(Meeting was delayed 2 hours due to weather conditions affecting arrival of NEB/NB)
Welcome to Missouri: Scooter / NEB
Pre-agenda items:
- Krazy Karl/MO Thank you for allowing MO to host the 2005 National Meeting.
Events planned, where to find things and went over security issues.
2. BACA MO awarded an appreciation plaque to Angel for organizing the National Meeting.
3. Angel awarded Chief a plaque from BACA MO in recognition of his work/vision.
4. Bravo/MO informed everyone of the contents of the registration packs.
5. Bravo/MO presented Scooter with a personally drawn painting depicting a child looking out a
window and seeing Bravo and Scooter standing there as protection so he can sleep safely.
6. Presentation made by Hip/KS and Angel/MO to Thug/National Webmaster making him
an official member of the Horned Helmet Club for his standing up for a child on his
flight home from the 2004 National Meeting and his work on the National Website.
Reading of the BACA Mission Statement: Angel / MO
Attendance: Dawn / NEB
Notation made that there was no one from PA attending the 2005 National Meeting
Announcements: Scooter
1. Information on the scheduled Breakout Sessions
2. Moment of silence for all our fallen brothers.
3. There are 2 items that will be raffled off later that night with proceeds from the raffle going to
Doc’s family. Items are a BACA rock designed and donated by Tubby from OH and a
BACA blanket donated by BACA CA.
Leadership Principles – Horace / NEB
Treasury Report – Bookkeeper / NEB
Discussion: Accountability and responsibility of State Reps to see 10% donations get to National Treasurer.
Chief suggested a breakout of each state’s donations to national. Scooter noted the issue will be addressed in section 5c and that he will work with Bookkeeper to get quarterly reports to each state rep.
Chief / NEB: Honored Scooter with the presentation of a specially personalized embroidered BACA jacket.
Agenda
Item 1 – Accountability of every state to send a representative to the National Meeting
Scootr / NEB
Discussion: National meeting attendance.
Motion
AB/ NEB – To make the National Meeting mandatory for each state to send a representative
2nd – Kickstand / AR
In Favor – 21
Opposed - 1
Abstain - 1 Chief
Motion Passed
Motion
Angel / MO – The National President and National Vice President have the discretion to excuse a state for not sending a representative to the National Meeting.
2nd – Schep / AL
In Favor – 23
Opposed - 0
Motion Passed
Item 2 – Consequences for lack of attendance to National Meetings
Scootr / NEB
Discussion: Accountability for not attending national meeting. Penalties. Who decides? Who enforces it?
Motion
Gambler / TX – If the National President and National Vice President find there’s an unexcused absence for a state not attending the National Meeting, that State’s Rep and State’s President will have their patched pulled under the direction of the NEB.
2nd – Spurz / CA
In Favor – 23
Opposed - 0
Motion Passed
Item 3 – Dictatorships
Scootr / NEB
Discussion: Loopholes in chapter bylaws which allow chapter positions to bypass elections. Are they to be allowed in BACA? How do we prevent them?
Motion
Kickstand / AR – All states must submit* their bylaws/ state constitution to the NEB for approval.
2nd – Horace
In Favor – 23
Opposed - 0
Motion Passed
*Every state will turn in a copy of their bylaws/state constitution within 3 months after receiving a copy of the National Bylaws.
Item 4 – Oversight and Appeals Committee
Chief / NEB
Discussion: A committee designed to allow members a “last stop” for having their cases heard, allow for National to assess and regulate State bylaws in cases of appeal, and allow for an internal review to insure those bylaws were followed.
Motion
Chief / NEB – Motion to form an Oversight and Appeals Committee consisting of 5 members from the National Board and overseen by the National Vice President to handle bylaw/state constitution compliance issues from the general membership population.
2nd – Horace / NEB
In Favor – 23
Opposed - 0
Motion Passed
It was agreed to have the Oversight and Appeals Committee work with the NEB in formulating all policies set in place since the 2001 National Meeting into a set of National Bylaws/Constitution. Also to have this committee continue by reviewing all bylaws submitted by temp charter chapters petitioning for full charter.
The Oversight and Appeals Committee will also create a set of National Policies and Procedures.
Item 5a –Propose to strike the words “suggested” from policy Item 19 in the 2002 National Meeting minutes that states: “It is suggested no patch be worn above the member patch or above the kidney belt”.
Also no patch with inappropriate language or meaning shall be worn on the BACA vest.
Scootr / NEB
Motion
Spurz / CA – Motion to completely strike the passage from Item 19, 5a and replace it with the following 2 passages:
- No patch of any kind shall be worn in the area above the bottom of the BACA patch.
- No patch containing material either in language or symbol unsuitable for children shall be worn on the vest or jacket upon which the BACA patch is worn.
2nd – Angel / MO
In Favor – 23
Opposed - 0
Motion Passed
Item 5b –Propose to strike the words “suggested” from policy Item 20 in the 2002 National Meeting minutes that states: “It is suggested one member’s patch per member. Any replacement patch must be reviewed by the State Board of Directors for approval to reissue.”
Also no patch with inappropriate language or meaning shall be worn on the BACA vest.
Scootr / NEB
Motion
Gambler / TX – Motion to adopt new wording “One member’s patch per member. Any replacement patch must be reviewed by the State Board of Directors for approval to reissue.”
2nd – Angel / MO
In Favor – 19
Opposed - 4
Motion Passed
Item 5c –Propose to strike the words “request” from policy Item 20 in the 2002 National Meeting minutes that states: “National Board of Directors request that all states and/or chapters help support National with a suggested 10% of all funds raised (to be defined as “fundraisers, T-shirts and donations excluding merchandise from National), to be done quarterly. Until such time that there is 100% participation from the 100 mile ride such that National may be funded properly by it this is still needed.”
Scootr / NEB
Motion
Gambler / TX – Motion to adopt new wording “All states and/or chapters will support National with 10% of all funds raised (to be defined as “fundraisers, T-shirts and donations excluding merchandise from National), to be done quarterly. ”
2nd – T / WI
In Favor – 19
Opposed - 4
Motion Passed
Item 5d –Propose to strike Item 8 in the 2002 National Meeting minutes that states: “Every chapter shall submit an article for the National Newsletter once every two months on a timeline as directed by the Newsletter officer.” As there is no National Newsletter.
Scootr / NEB
Motion
AB / NEB – Motion to strike Item 8 in the 2002 National Meeting minutes .
2nd – Gambler / TX
In Favor – 23
Opposed - 0
Motion Passed
Item 6 –Propose changes in National Election policy to have elections at the National Meeting as was done in 2004. (Requires modifications to existing nomination/election bylaws developed by Chief and his committee).
Scootr / NEB
Motion
AB / NEB – Motion to accept proposal as written by Scootr in Item 6.
2nd – Angel / MO
In Favor – 23
Opposed - 0
Motion Passed
Item 7 –Discussion on the “how BACA works” paragraphs on the National Website
AB / NEB
“ …Prior to becoming the primary contacts for the child, the bikers are cleared for participation by clearing an NCIC background check, have ridden with the Chapter for at least a year, and have received special instructions from the Licensed Mental Health Professional on the Board of Directors for the Chapter.”
Level II Intervention states “…Only in circumstances where the assigned BACA member feels that the child is in danger of further abuse or at risk of being harmed can the bikers act against this policy.”
- Change wording on the National Website from “NCIC background check” to “criminal background check”.
- Strike “on the Board of Directors for the Chapter”
- Strike the Level II phrase noted
Item discussed and National Webmaster will make necessary changes to the National Website
Item 8 – Licensed Mental Health Professionals
Chief / NEB
Brought all the reps up to speed on the minimum requirements for that position and updating the responsibilities for that position. A Mental Health Professional “MUST BE” licensed/master.
Item 9 – Outside sponsor(s) in order to allow BACA member(s) to do BACA work full time.
Chief / NEB
Issue discussed and not popular among the NB/NEB due to conflicts of interests.
Item 10 – Background checks. What is adequate? What about online background checks?
AB / NEB
Discussion about trying to find a way for every state to do a thorough background check. AB is going to check into a company that does online background checks by using previous ones and comparing the results.
Item 11 – Allowing guests to observe child adoptions.
Ted / CO
Discussed and decided that each State decides whether or not to allow guests on an adoption.
Item 12 – Dangers of selling “backpatch T-shirts” to the public
Kickstand / AR
Motion
Kickstand / AR – Motion to not authorize the production of any T-shirt with the BACA oval logo or BACA patch logo on the back of it.
2nd – Tree / NEB
In Favor – 18
Opposed - 5
Motion Passed
Item 13 – Creation of a “kids only” patch
Cruncher / OK
OK will form a committee to care of details ( ie: artwork, slogan, etc.) and present it to the NEB within 90 days. All chapters can submit ideas.
Motion
Chief / NEB – Motion to produce a child’s back patch to be given to children.
2nd – Jack / KY
In Favor – 23
Opposed - 0
Motion Passed
Item 14 – Nomad Chapters
Cruncher / OK
Discussion on whether or not to form a Nomad Chapter for people who travel frequently in order to give them the ability to attend another state’s meeting and have it reported back to their home chapter in order to maintain their attendance requirements.
It was decided this was not necessary as all BACA chapter meetings are open to any BACA member and that all chapters have their meetings time and place posted on the National Website.
Saturday, January 22, 2005 meeting was called to order at 9:00am
Item 15 – Review and adopt national website policy as outlined in supporting document “BACA Website Policeis and Procedures General Policy” submitted by the National Webmaster.
Scootr / NEB
Section 1.1, 1.2, 1.3, 1.4, 1.5All agreed
Section 1.6Should read:
No recognizable picture of a minor child may be posted to a BACA website. Blurring of the face, blacking of the eyes, or other means of identity blocking is an acceptable alternative.
Section 1.7Should read:
The State Board can post no person or member on the Out Bad List on the National Website without a majority vote of the State Board. No name on the Out Bad List can be considered for BACA membership.
Section 1.8, 1.9, 1.10All agreed
Section 1.11Should read:
Chapters will not create independent websites. Chapters with existing independent websites must register their URL and admin login with the National Webmaster.
Section 1.12Should read:
Existing websites will be removed when their domain expires.
Section 1.13, 1.14, 1.15All agreed
Section 1.16Should read:
The About BACA, FAQ’s, Chapters, national content, chapter home pages and the e extranet are under the control of the BACA National Webmaster.
Note: National Webmaster needs to revisit the FAQ’s and add History as written by Chief
Section 1.17All agreed
Motion
Scootr / NEB – Motion to accept Website Policies and Procedures as modified
2nd – Schep / AL
In Favor – 23
Opposed - 0
Motion Passed
Development and Control
Section 2.1, 2.2All agreed
Section 2.3Should read:
Each chapter’s Executive Board shall appoint a patched member as their chapter’s Web Administrator. A member of the chapter’s Executive Board must notify the BACA National Webmaster regarding its choice of Web Administrator or change thereof. Additionally, the chapter’s Web Administrator shall report to the National Webmaster and in such cases, the State Web Administrator as outlined in this document. The Web Administrator must maintain a valid email address in the Members Area.
Section 2.4 – 2.10All agreed
Article III. Extranet Access
Section 3.1 – 3.12All agreed
Article IV. Donations and Merchandise
Section 4.1Should read:
The Donations and Merchandise section of the National Website will allow BACA National and each chapter to accept cash donations. The website will produce a report indicating the cash donation distribution. At quarterly intervals, the National Treasurer shall distribute funds to the chapters according to the report provided.
Section 4.1 – 4.13All agreed
Motion
Spurz / CA – Motion to accept Donations and Merchandise as modified
2nd – Angel / MO
In Favor – 23
Opposed - 0
Motion Passed
Item 17 – Should donations through the donations/merchandise page on the National Website be for national only or should the donor be able to select a specific chapter if they wish.
Scootr / NEB
Motion
Chief / NEB – Motion to allow donor to select a specific chapter to donate to and/or buy merchandise from.
2nd – Tree / NEB
In Favor – 23
Opposed - 0
Motion Passed
Item 18 – Open discussion about retirement from BACA
Scootr / NEB
Discussion tabled until 2006 National Meeting
Item 19 – Should the National Rally be made “kid friendly”
Cruncher / OK
Decided the National Rally will stay as an 18+ only event.
Item 20 – Discussion on the growth of the National Meeting and how to control it
Angel / MO
Motion
Chief / NEB – Motion to limit the National Meeting
2nd – Angel / MO
Vote:
7Leave National Meeting open
0Close the National Meeting strictly to the National Board
14Restrict National Meeting to the NB, NEB and 10 members per state. Past Board Members are invited to come and are not included in the 10 members per state limit.
2Abstained votes
Item 21 – Items not on agenda
Chris / UT
The BACA Bike will be raffled off on September 17th. Tickets will be available on the National Website.
Chief / NEB
- Discussed the International Association for Play Therapy Conference he attended and he has a list of child therapist volunteers. Any chapter who is interested, can contact Chief and he will have one of the Child Therapists contact that chapter.
- Pat Ware is now on her own and is looking for a list of Q & A’s to present to Washington, D.C. so that she can see what she can do to help BACA. Chief is looking for a committee to work with Pat Ware. Kickstand/AK, Devin/NH and Spurz/CA agreed to be on this committee. Chief will send the Q&A’s they compile to the NEB for approval.
- Chief is working on a book of “BACA Stories” and would like each chapter to submit a “Family Story”, “BACA Member Story” and a “BACA Child Story” to him within 90 days. Chief and Crystal/BACA MA, will review and edit the storys for the book.
Send hardcopies to: J P Lilly, 286 South East, Suite C, Provo, Utah 84606
4.He would like a quarterly report of the # of children, # of rides, activities from each state. Scootr and Tree will refine this report and get it the State Reps in 30 days.
- 75 acres of land in Utah have been donated to BACA. Chief would like to see this land become “Camp BACA” where kids and families can come for vacation.
- Healing Field for Abused Children will be having their “Flags Across America” event on April 23 – April 25. This event is to raise awareness of the number of children that have died due to abuse.
- In regards to stating the number of members each chapter has to outsiders – keep it general.
- Respect the Out Bad List
- Discussion on whether or not we should allow BUACA to be BACA
Motion
Tree / NEB – Motion to move forward with talks with BUACA
2nd – Kickstand / AR
In Favor – 22
Opposed - 1
Motion Passed
Motion
Bookkeeper / NEB – Motion to send 2 NEB members to Australia to visit BUACA with the provisions that BUACA covers all expenses.
2nd – Tree / NEB
In Favor – 23
Opposed - 0
Motion Passed
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