London Cycling Club

Annual General Meeting

Minutes of November 4, 2016

7:00 p.m. – 7:45 p.m.

Saffrons, Fanshawe College, London

Board Members Present: John Bos, Maureen Zunti, Don Rycroft, Rob Tortolo, Al Hillman, Nathalie Grenier, Peter van den Hogen, Steve Wright, Trevor Dias, Ted Floyd, Dean Malloy, AX

Regrets: Edward Soldo

The meeting was called to order at 7:05PM

1) Acceptance of minutes of the AGM from November 6, 2015

  • Don moved to accept the Minutes of the last annual general meeting from November 6 2015. John B seconded.
  • Minutes accepted.

2) Presidents’ Report

  • Maureen presented the Presidents’ Report for 2016.
  • The Saturday rides were well received this year.
  • Special events went well this year. Picnic in August, Our weekend ride in Niagara; Velodrome trial nights.
  • Thanks to Joe and Maria for hosting us on our annual Pie Day ride
  • The Board developed a Privacy / Harassment Policy this year and a procedural document for annual processes at the Board. New Legislation for Not for Profit Corporations is still pending and not yet proclaimed in force.
  • Further in 2017, the board will continue to focus on safety, good riding, and finding new and exciting places to travel, as well as promoting cycling tourism, community events and partnerships and cycling as a lifestyle. .

3) Membership Report

  • Al presented the Membership Report.

There were 187 members registered this year

4) Treasurer's Report

  • In the absence of Edward Soldo, Johnpresented the 2015 Treasurer’s Report. See Attached [NTD: I do not have a copy of the Treasurer’s Report for 2016].
  • ? moved to accept the Treasurer’s Report, Seconded by ?
  • Treasurer’s Report accepted.

5) By Law amendment. Notice of the Directors’ Resolution of Oct 17 2016, to amend the Bylaws of the Corporation, had been given to all members of the LCC. 37 members were present at the AGM. Therefore a majority would be 19 votes. Don presented the content of the Directors’ Resolution which was to amend the second sentence of Section 10.04 of the bylaws to delete the following: “This register shall be available to any member or standing committee member upon request.”

Don moved the sanctioning of the Directors’ Resolution of Oct 17 2016 by the members.

The motion was seconded by Nathalie Grenier.

There was no discussion of the motion by any of the members present so the vote was called.

All members were in favour of the motion. There were none opposed and none abstained.

The motion was carried and the Directors’ Resolution to amend Bylaw 10.04 was sanctioned and confirmed.

6) Election of New Board Members

  • Don opened nominations were opened for new director positions.
  • The office of Secretary was being vacated and specific nominations were held for that office. Deb Larkin was nominated for the office of Secretary. Nominations were closed by motion of Don R, seconded by Peter V. All were in favour, none opposed, and none abstained. Motion to elect Deb Larkin Secretary of LCC was carried.
  • As there were two open director positions nominations for directors were opened. Heather Jilkine and Patrick Phillipson were nominated for the position of director with duties to be determined at the first meeting of directors following the AGM. Nominations were closed on the motion of Don R, seconded by Nathalie G. The vote was called and all were in favour, none opposed, none abstained. Motion to elect Heather Jilkine and Patrick Phillipson as directors (duties TBD) of LCC was carried.
  • These are new members of the Board of Directors

7) The business of the members meeting being concluded the meeting was adjourned at 7:45 on a motion by John B and seconded by Jim Nagy.

There were a number of presentations by the executive in an “academy award” type format ably handled by Nathalie Grenier and Jim Nagy.

Door Prizes

  • Prizes were donated by local organizations including: Starbucks, MEC, First Cycleworks, Cyclepath, Cycles London, To Wheels and Village Cycles.

Next meeting is the transition meeting for new Board members. 7 PM Tuesday Dec 6, 2015 at the a location TBD. As of Nov 28 No location has been identified.