GENERAL BUSINESS RESOLUTIONS
SCHEDULE A
1. COMMITTEE OF THE WHOLE – April 23rd and 24th, 2007
BE IT RESOLVED
That the Notes of the Committee of the Whole Meeting, April 23rd and 24th, 2007 be adopted as received and form Appendix #1, to Schedule A.
Schedule A Item #1, Appendix #1
April 23rd, 2007
COMMITTEE OF THE WHOLE
NOTES
The Committee of the Whole of Council met on Monday, April 23rd, 2007 at 9:00 a.m. All Committee members were present. Mayor Gilbert chaired the meeting.
1. PUBLIC NOTICE OF ADDITIONAL COMMITTEE OF THE WHOLE MEETING APRIL 24TH, 2007 @ 9:00 A.M.
Mayor Gilbert noted the public notice re the additional Committee of the Whole meeting scheduled for April 24th, 2007.
2. ECONOMIC DEVELOPMENT COMMITTEE APPOINTMENTS/MAYOR GILBERT RE NUMBER OF APPOINTEES
Mayor Gilbert advised she had attended a Heads of Council session where strategic planning was emphasized. C.A.O. McIntosh outlined the basis of a strategic plan and felt it was necessary to allow Council to think strategically when making decisions. He advised there is no money set aside in the 2007 budget at this time.
Councillor Kerr felt money should be put in the budget for 2007 as he felt it is required. The Plan outlines priorities for Council expenditures and differs from the Economic Development Plan. Councillor Wunderlich stressed strong economic development needs to be a priority. Councillor King suggested we look at plans already prepared. Councillor Harron stressed the need to involve the public and an outside Consultant should be considered. She felt $15,000 should be placed in the budget to start the process. Councillor King said the Council needs to set deadlines and goals and dates for review and needs to move on the Plan. Councillor Vukovic stated that each Councillor should put on paper what they feel is important for the Town. Discussion took place with respect to the appointment of members to the Economic Development Committee prior to the strategic planning process. Subsequent to discussion, Committee recommended as follows:
Recommendation: That the C.A.O look at work already completed with regard to strategic planning to see if it is appropriate for the Town of South Bruce Peninsula. And that the C.A.O. prepare a draft Terms of Reference that could be used for undertaking the Strategic Planning exercise.
And further that John Stewart and Bruce Mangan be appointed as the at large representatives on the Economic Development Committee. The Deputy Clerk was instructed to contact all those who applied informing them of Council’s decision prior to the appointments by-law being considered on April 30th.
3. PAT STOCK, MANAGER OF FINANCIAL SERVICES
3.1 ontario home renewal loan
Manager of Financial Services Stock entered the meeting and discussed the writing off of OHRP Loan No. 240. Subsequent to discussion, Committee recommended as follows:
Recommendation: THAT the outstanding balance of the Ontario Home Renewal Loan No. 240, issued against property located in Concession 22, South Part Lot 20, Town of South Bruce Peninsula (former Township of Amabel) in the amount of $13,820.07 representing principal and all interest to December 31, 2006. ($6774.12 principal, $7045.95 interest), be written off as uncollectible, as a result of the property owners’ power of sale of the property by the mortgagee and the ongoing insolvency of the property owners.
3.2 ADOPTION OF 2007 TOWN BUDGET (MUNICIPAL PURPOSES)
Manager of Financial Services attended the meeting and discussed the draft budget with the Committee members. Subsequent to discussion, Committee recommended as follows:
Recommendation: THAT $25,000 be taken out of the allocation for fire department reserve and put into Capital building for the addition to the Sauble Fire Station #40.
4. CHERYL BRINE, ECONOMIC DEVELOPMENT CONSULTANT, MINISTRY OF AGRICULTURE, FOOD AND RURAL AFFAIRS RE ECONOMIC DEVELOPMENT/FIRST IMPRESSIONS
C.A.O. McIntosh introduced Cheryl Brine, Economic Development Consultant, from OMAFRA to Committee. Ms. Brine presented a PowerPoint presentation and DVD on the 1st Impressions Community Exchange Program. She answered various questions from the member of Committee. Mayor Gilbert thanked Ms. Brine for her presentation. Subsequent to discussion, Committee recommended as follows:
Recommendation: THAT the Economic Development Officer handle the 1st Impressions Program.
5. PRESENTATION OF LONG SERVICE AWARD TO BOB ROWE
Mayor Gilbert presented Mr. Bob Rowe with a long service award for his 20 years service with the municipality.
6. booth at wiarton home and cottage show
Donna Elliott, Economic Development Officer, attended the meeting and discussed the planned Home and Cottage show and possible rental of a booth by the Town. It has been indicated that funds raised will be turned over to the Town for beautifying and enhancing the downtown core of Wiarton. Subsequent to discussion, Committee recommended as follows:
Recommendation: THAT the Town purchase a booth at the Home and Cottage show at a cost of $200.
7. WORLD HARMONY RUN
Donna Elliott discussed her report re World Harmony Run in the Town of South Bruce Peninsula. Subsequent to discussion, Committee recommended as follows:
Recommendation: THAT Council supports the World Harmony Relay Team and join the runners at Bluewater Park on May 17, 2007 to receive the Proclamation and make a like presentation of Town pins to the runners. Media will be informed, local schools and running groups will be invited to participate.
8. CONCERNS FROM LINDA HENDERSON/COUNCILLOR KING
Councillor King discussed the letter received from Linda Henderson with respect to a property in the Town. He wondered whether someone could talk to the current owner to see what their plans are for the site. Subsequent to discussion re property standards, 1st impressions program etc., Committee recommended as follows:
Recommendation: THAT the C.A.O. respond to the writer advising that the Town is currently reviewing their property standards by-law and will look into the situation.
Adjourn for Lunch Time: 12:45 p.m.
Reconvene from Lunch Time: 1:05 p.m.
9. LYLE RANSOME, M.L.E.O.
M.L.E.O. Ransome, addressed Committee. He reported further, on a recent decision from the Alcohol and Gaming Control Commission which had denied the re-instatement of longer hours at a licensed establishment at Sauble Beach. The decision resulted from a recent hearing.
9.1 BY-LAW RE PROHIBIT PARKING AT RED BAY
During discussion, it was also indicated that angle parking should be initiated on the other side of Symon Avenue.
Subsequent to discussion, Committee recommended as follows:
Recommendation: That the by-law be placed on Council to prohibit the parking indicated. That the M.L.E.O. review the other side of the road re angle parking and report further to Committee if it can be added as a schedule to this by-law.
9.2 BY-LAW #29-2007 RE PAID PARKING
Subsequent to discussion including noting a couple of technical errors in the by-law, Committee recommended as follows:
Recommendation: That By-law #29-2007 as corrected be placed on the next Council meeting.
10. TDL SITE PLAN AGREEMENT BY-LAW #27-2007 AND OTHER INFORMATION
There was substantial discussion on the item. Part of the discussion related to whether TDL had received the Planner’s comments and recommendations to Council dated April 11, 2007. Subsequent to discussion, Committee recommended as follows:
Recommendation: That Council concur with the Planning Department comments dated April 11, 2007, and TDL be requested to incorporate those comments into their site plan considerations.
11. MANAGER OF PUBLIC WORKS REPORT no. 6
11.1 WATSON STREET SEWER INSTALLATION
Manager of Financial Services Stock entered the meeting and participated in the discussion on this item. Subsequent to the discussion, Committee recommended as follows:
Recommendation: That Council support in principle the provision of sewer servicing on Watson Street in conjunction with the water servicing.
And that staff obtain a legal opinion re the appropriate methods to proceed to initiate the installation.
11.2 SEWER AND WATER SERVICES ON CHARLES ST
Councillor Hoath declared a conflict of interest as the rear of his property abuts Charles Street. Councillor Hoath left the meeting room.
Subsequent to substantial discussion, Committee recommended as follows:
Recommendation: That the Town endorse in principle the placement of sewer and water on Charles Street in conjunction with the reconstruction of the street.
Councillor Hoath returned to the meeting.
11.3 SEPTIC INSPECTIONS AND RE-INSPECTION, IN HOUSE BUSINESS PLAN
Subsequent to substantial discussion, Committee recommended as follows:
Recommendation: That the Town contract for the 2007 Re-Inspection Program with the Grey Bruce Health Unit and that the program be for a minimum of three hundred re-inspections.
And that Council defer consideration of the overall general program until the C.B.O. and the M.P.W. are present.
11.4 TRUCKS ON SOPHIA AND ELIZABETH STREETS
Subsequent to discussion, Committee recommended as follows:
Recommendation: That the Town approve the status quo in allowing trucks to drive and park
on Sophia and Elizabeth Streets.
11.5 TREE DAMAGE AT 183 WILLIAM ST
Subsequent to discussion, Committee recommended as follows:
Recommendation: That further information be obtained relating to the Town reports on this matter and the adjusters report on the matter.
11.6 DOBSON PAID PARKING LOT 2 AGREEMENT
Subsequent to discussion, Committee recommended as follows:
Recommendation: That the by-law authorizing the agreement be placed on the next Council meeting.
12. THIRD READING OF BY-LAW #21-2007 RE AMENDING PROCUREMENT BY-LAW #29-2004
Subsequent to discussion, Committee recommended as follows:
Recommendation: That the consideration of the item be deferred to the May 7, 2007 Committee of the Whole.
13. BY-LAW #28-2007 RE LEGAL SETTLEMENT WITH DAVID IVES
During discussion it was noted that the agreement has not been finalized and therefore the by-law would not proceed until the agreement is finalized. Committee subsequently, recommended as follows:
Recommendation That By-law #28-2007 be approved to proceed subject to the settlement agreement being received and approved by Council.
14. SCHEDULE A, ITEM #16
RECREATION MASTER PLAN RFP – RESPONSES
During discussion the C.A.O. confirmed that as Committee had not recommended funding in the budget process that the bidders had been advised that the project would not be proceeding in 2007.
There was further discussion re possibly funding some portion of a study and discussion of possible funding sources.
Adjourn 4:08 p.m.
April 24th, 2007
COMMITTEE OF THE WHOLE
NOTES
Meeting Continued as Scheduled by Council for 9:00 a.m. April 24, 2007. All Committee members were present. Mayor Gilbert chaired the meeting.
15. LYLE RANSOME, M.L.E.O
15.1 BY-LAW RE PROHIBIT PARKING AT RED BAY
A revised copy of the by-law re Symon Avenue was presented to Committee. The by-law contained a schedule to reflect angle parking on a portion of Symon Avenue. Subsequent to discussion, Committee recommended as follows:
Recommendation: That the by-law reflecting parking restrictions on Symon Avenue be placed on the upcoming Council meeting. That the by-law be further changed to reflect the parking requirements in actual measured distances.
16. SCHEDULE A, ITEM #19
SEPTIC RE-INSPECTION PROGRAM AS A TOWN FUNCTION/M. WUNDERLICH
Committee noted this item was dealt with in the Manager of Public Works Report No. 6., Item 11.3 of this Schedule.
There was further discussion re the Septic Re-inspection program relating to the area to be inspected in 2007. The earlier recommendation shown in item 11.3 remains as is however, the actual area for the program to be carried out in will be discussed further with the Manager of Public Works before its finalization.
17. BOAT LAUNCH FEES
Committee noted the Manager of Public Works memo reflecting the rate. During further discussion, Committee recommended as follows.
Recommendation: That the staff report re a vehicle parked at the Howdenvale dock on a continual basis.
18. BAG TAG FEES
There was a substantial discussion relating to bag tag fees including, recycling, recycling education and further encouragement for people to recycle. Subsequent to discussion, Committee recommended as follows:
Recommendation: That commencing on January 1, 2008 the number of free garbage bags per week be reduced to one per week.
And that staff prepare an appropriate implementation report for the program.
19. INFORMATION BOOTH/BLUEWATER PARK
Subsequent to the discussion, Committee recommended as follows:
Recommendation: That the Manager of Public Works discuss with staff at the information centre the importance of being impartial relating to the rental of the Town campground sites vis a vis referring people to the other commercial campgrounds within the municipality.
20. HARASSMENT POLICY/COUNCILLOR D. KERR
There was discussion relating to the existing policy. Subsequent to discussion, Committee recommended as follows:
Recommendation: Council note the contents.
21. CONDUCTING OPEN FORUM
Subsequent to substantial discussion, Committee recommended as follows:
Recommendation: That the “Open Forum” portion of the Council agenda be discontinued.
Committee took a break from 10:45 to 10:55 a.m.
22. CODE OF ETHICS
Committee discussed the draft Code of Ethics as prepared by Councillor Wunderlich. Subsequent to substantial discussion, Committee recommended as follows:
Recommendation: That the document headed “Town of South Bruce Peninsula Code of Ethics For Members of Council” be adopted as policy of the Town of South Bruce Peninsula.
23. CIVIL MARRIAGES
It was noted that the further report was not completed and therefore Committee referred the item to unfinished business.
24. GRANTS CONSULTANT TERMS OF REFERENCE
Committee reviewed the drat Terms of Reference. Subsequent to discussion, Committee recommended as follows:
Recommendation: That Council adopt the Terms of Reference for a Grants Consultant.
And further that the C.A.O. provide further information re advertising locations and its costs to Committee.
25. INVESTIGATE FINDING ALTERNATIVE TO GREY SAUBLE CONSERVATION AUTHORITY
Subsequent to the C.A.O. report re findings to date, Committee recommended as follows:
Recommendation: That the item be noted and filed.
26. SCHEDULE A, ITEM #16
ALLENFORD CHRISTMAS LIGHTS/COUNCILLOR HALL
Committee acknowledged that they are awaiting the Economic Development Officer’s report relating to the possible branding.
27. SCHEDULE B, ITEM #2
PRAYER AT COUNCIL MEETINGS/SECULAR ONTARIO
Subsequent to further discussion, Committee recommended as follows:
Recommendation: That Council defer the item for legal input re appropriate wording to address the matter.
28. SCHEDULE B, ITEM #7
REQUEST TO PURCHASE ADJACENT ROAD ALLOWANCE/WOODWORTH
Committee noted the report was not completed and that the item would be on the next Committee of the Whole and that better mapping would be provided.